Procedures

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Procedures

Proposal Submission Policy Update

In order for us to ensure that the proposal submission process is completed properly and to guarantee that no proposal is in jeopardy of being rejected by the cognizant agency, any faculty member submitting a proposal must, without exception, make an appointment to meet personally with the assigned ORSP proposal preparation specialist at the beginning of the process. Please keep this requirement in mind as you plan your schedule so you can set aside enough time for a face-to-face meeting with the assigned specialist. If it is inconvenient for you to come to ORSP, arrangements can be made with the specialist for this meeting to occur in your office. The PI checklist procedures remain unchanged.

1. Start early, allow enough time

You must notify ORSP of your proposal AT LEAST 3 weeks before your agency deadline, so that we can ensure we will have the staffing resources to work with you.

2. Notify ORSP

Complete our On-Line PI Checklist. All questions must be answered. Then you will be contacted by a Proposal Preparation Specialist who will help you draft your budget.

3. Prepare your proposal

You will meet with your Proposal Preparation Specialist to formulate your budget.
If you would like editing assistance, our Proposal Editor can help.
Budget, forms, and supporting documentation should be completed one week before the deadline.
Final version of ALL materials to ORSP at least 3 days before the Receipt Deadline (or at least 1 day before a Postmark Deadline).

Important information about SFSU's multi-year Facilities and Administrative (indirect cost) rate agreement:

San Francisco State University has a multi-year Facilities and Administrative (indirect cost) rate agreement with the federal government. This agreement specifies the F&A cost rates to be applied to awards from federal and non-federal sponsors. The agreement is dated November 3, 2005, and is effective through June 30, 2010.

The rates specified in the agreement are as follows:

The rate for on-campus research is 53.0%; for on-campus instruction, 53.6%; for other on-campus sponsored activities, 28.6%.

The rate for off-campus research, instruction, or other sponsored activities is 26.0 percent.

Exceptions to these rates occur when a funding agency places a cap on the F&A rate. In this case, ORSP must have written guidelines from the funding agency stating that there is a limit on F&A costs.

If you would like to discuss any variance from the above rates, you must speak directly with Enrique Riveros-Schäfer, Associate Vice President for Academic Affairs (eriveros@sfsu.edu or 415-338-1511).

Read SFSU Indirect Cost Agreement

For additional information, see the answers to our Frequently Asked Questions.

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