ORSP Organizational Chart

The Office of Research and Sponsored Programs (ORSP) is organized into seven sections, each having a specific set of responsibilities, respectively:

1. Pre-Award
   The mission of the Pre-Award area is to assist faculty in all aspects of proposal preparation, identification of funding sources, preparing proposal budgets, completing all required assurances, certifications, and authorizations, and coordinating the delivery/transmission of proposals to the funding agency in accordance with agency requirements.
   
2. Post-Award
   The mission of the Post-Award area is to administer funds once the funds are awarded, to coordinate fund management activities and assist with account reconciliation. The staff in this unit sets up accounts for sponsored programs; coordinates with the Procurement unit to negotiate new awards and issue subcontracts; reviews Procurement Card transactions, non-personnel cost-transfers, and personnel cost-transfers; and reviews and approves non-personnel expenses. Post-Award staff includes five Grants Administrators who are assigned a portfolio of awards by academic department; there are three Grants Support Coordinators who assist the Grants Administrators. These staff members report to the Post-Award Manager, who reports to the Acting Director of ORSP.
   
3. Personnel
   The mission of the Personnel Administration unit is to assist all grant funded faculty, staff, and student assistants with various aspects of personnel administration including hiring, classification review and payroll related issues.
   
4. Compliance
   The primary objective of the SFSU Compliance Program is to provide the information, training and develop internal controls needed to comply with the laws, rules, and policies governing sponsored research at SFSU. The Compliance Committee, chaired by the Provost, oversees the Compliance Program at SFSU. The Compliance Officer manages the daily operation of the sponsored research Compliance Program. The Compliance Officer's chief responsibility is to monitor internal controls to ensure compliance with all federal laws and regulations regarding sponsored research funding.
5. Office for the Protection of Human and Animal Subjects
   The Office for the Protection of Human and Animal Subjects at SF State exists to support the work of the Committee for the Protection of Human Subjects (CPHS), also known as the Institutional Review Board (IRB) and the University Animal Care and Use Committee (UACUC). The IRB and the UACUC are charged with protecting the safety and welfare of humans and animals used in research at or in conjunction with this university. http://www.sfsu.edu/~protocol/
6. Implementation Team
   The purpose of this team is to implement infrastructure changes to better support all sponsored programs by improving our administrative processes and creating better management systems for contracts and grants at SFSU. Huron Consulting worked on campus for five months and provided useful assessments and recommendations. The implementation team has turned the Huron recommendations into an action plan that defines each specific task to be undertaken. The action plan is based on a timeline indicating who is responsible for each task and the constituencies involved. The action plan includes the joint efforts of ORSP, Fiscal Affairs, Human Resources, and the Division of Information Technology. This team reports to the Associate Vice President for Academic Affairs.
7. Information Technology Support
   This group provides technology service to the office and interacts with the campus Division of Information Technology (DOIT).
   

Upper management specific responsibilities for ORSP include:

Associate Vice President for Research and Sponsored Programs
Jaylan S. Turkkan, Ph.D., is responsible for Pre-Award, Post-Award, Personnel, Compliance, the Office for the Protection of Human and Animal Subjects, the Implementation Team, and the Information Technology Support Group. Dr. Turkkan works with the Deans and faculty to stimulate the development of new research projects on campus and provides stewardship and monitoring of programmatic and fiscal activities relating to grants and contracts. Dr. Turkkan also represents the University both in California and nationally with respect to SF State's research agenda and activities. Located in ADM 469; telephone: (415) 338-7091, fax: (415) 338-0531, email address: jturkkan@sfsu.edu.

Assistant to AVP for Research and Sponsored Programs
Leticia Santos provides administrative support to the AVP for Research and Sponsored Programs, calendar management, coordination of meetings, preparation of correspondence, reports, presentations, and handling of sensitive, confidential information. Ms. Santos also provides support to the Pre-Award staff during peak activity periods. Telephone: (415) 405-3995, fax: (415) 338-0531, email: tlsantos@sfsu.edu.

Acting Director
Michelle Gagnon has direct responsibility for the day-to-day administration of Post-Award, Personnel, and Information Technology. Ms. Gagnon coordinates activities of the ORSP and Fiscal Affairs Task Forces. She reports to the Associate Vice President for Academic Affairs. Ms. Gagnon is located in ADM 471 and can be reached by phone at (415) 338-1792; email address: mgagnon@sfsu.edu.

Information on the staff specific responsibilities can be found below.

Pre-Award Staff
Post-Award Staff
Personnel Staff
Compliance Staff
Office for the Protection of Human and Animal Subjects
Implementation Team
Information Technology Support

1. Pre-Award

Pre-Award staff specific responsibilities include:

Pre-Award Manager
Jackie White serves as the primary contact for Principal Investigators and representatives of funding agencies regarding pre-award administration issues. This includes most aspects of proposal preparation. Ms. White provides direction and oversight of day-to-day Pre-Award functions, and supervision of Pre-Award staff. Telephone: (415) 338-3578, email: whitej@sfsu.edu.

Pre-Award Program Coordinator
Charles Jackson is the first point of contact for Pre-Award needs. Mr. Jackson receives and processes incoming PI Checklists, maintains the office's proposal calendar, and assists faculty and staff regarding proposal routing and processing cost-sharing documents. He is responsible for maintaining the Pre-Award database, assisting the Pre-Award staff in proposal submission, supervising the Pre-Award student assistants, and maintaining ORSP proposal files. Telephone: (415) 338-6478, email: cjackson@sfsu.edu.

Funding Information Specialist
Paul Barrows researches funding opportunities to support faculty research, training, and community service projects. In addition, Mr. Barrows designs and manages the ORSP website, and is responsible for producing Funding E-lert, providing faculty with information about funding opportunities. Telephone: (415) 338-6414, email: pbarrows@sfsu.edu.

Proposal Editor
Barbara Ustanko assists faculty developing the content of grant proposals. Ms. Ustanko provides feedback on proposal drafts and copy editing manuscripts. She also assists with compiling background statistics, developing charts and tables, and other supporting documents. Telephone: (415) 338-3052, email: ustanko@sfsu.edu.

Proposal Services Specialist
Joshua Calder assists faculty and staff to develop budgets and to prepare grant applications to federal and state and non-profit agencies. Mr. Calder serves as liaison between the funding agency, ORSP staff, and SFSU faculty and staff to facilitate the grant application process. Telephone: (415) 405-4392, email: jdcalder@sfsu.edu.

Proposal Services Specialist
Joanne Lee assists faculty and staff to develop budgets and to prepare grant applications to federal and state and non-profit agencies. Ms. Lee serves as liaison between the funding agency, ORSP staff, and SFSU faculty and staff to facilitate the grant application process. She is also an information contact for federal instrumentation programs. Telephone: (415) 338-7092, email: joannel@sfsu.edu.

Proposal Services Specialist
Nina Tsoi assists faculty and staff to develop budgets and to prepare grant applications to federal and state and non-profit agencies. Ms. Tsoi serves as liaison between the funding agency, ORSP staff, and SFSU faculty and staff to facilitate the grant application process. Telephone: (415) 405-3979, email: ntsoi@sfsu.edu.

2. Post-Award

Post-Award staff specific responsibilities include:

Post-Award Manager
Susan Pelton oversees the day-to-day activities of the Post-Award team. Ms. Pelton supervises the Post-Award staff, assists to develop policies and procedures and works with other administrative business units to create effective business processes and systems to administer contracts and grants. Ms. Pelton coordinates fund management with Principal Investigators and the Fiscal Affairs office. Telephone: (415) 338-7090, email: spelton@sfsu.edu.

Senior Grants Administrator
Karen Lee is responsible for all aspects of contracts and grants administration. Ms. Lee sets up new projects, reviews expenditures for allocability, allowability and reasonableness, processes no-cost extension and budget revision requests, serves as a liaison with the funding agencies and coordinates project closeout. In addition, Ms. Lee can answer questions regarding the grants administration process at SFSU and the terms and conditions of a particular grant or contract.
Click here to see the list of SFSU colleges/institutes that Ms. Lee supports. Telephone: (415) 338-2882, email: leesmile@sfsu.edu.

Grants Administrator
Jay Bethke is responsible for all aspects of contracts and grants administration. Mr. Bethke sets up new projects, reviews expenditures for allocability, allowability and reasonableness, processes no-cost extension and budget revision requests, serves as a liaison with funding agencies and coordinates project closeout. In addition, he can answer questions regarding the grants administration process at SFSU and the terms and conditions of a particular grant or contract. Click here to see the list of SFSU colleges/institutes that Mr. Bethke supports. Telephone: (415) 338-3141, email: jsbethke@sfsu.edu.

Grants Administrator
Rick Bond is responsible for all aspects of contracts and grants administration. Mr. Bond sets up new projects, reviews expenditures for allocability, allowability and reasonableness, processes no-cost extension and budget revision requests, serves as liaison with the funding agencies and coordinates project closeout. In addition, Mr. Bond can answer questions regarding the grants administration process at SFSU and the terms and conditions of a particular grant or contract. Click here to see the list of SFSU colleges/institutes that Mr. Bond supports. Telephone: (415) 405-3668, email: rbond@sfsu.edu.

Grants Administrator
Keely Hamilton is responsible for all aspects of contracts and grants administration. Ms. Hamilton sets up new projects, reviews expenditures for allocability, allowability and reasonableness, processes no-cost extension and budget revision requests, serves as a liaison with the funding agencies and coordinates project closeout. In addition, Ms. Hamilton can answer questions regarding the grants administration process at SFSU and the terms and conditions of a particular grant or contract. Click here to see the list of SFSU colleges/institutes that Ms. Hamilton supports. Telephone: (415) 338-1795, email: hamilton@sfsu.edu.

Grants Administrator
Cyndy Snyder is responsible for all aspects of contracts and grants administration. Ms. Snyder sets up new projects, reviews expenditures for allocability, allowability and reasonableness, processes no-cost extension and budget revision requests, serves as a liaison with funding agencies and coordinates project closeout. In addition, she can answer questions regarding the grants administration process at SFSU and the terms and conditions of a particular grant or contract. Telephone: (415) 405-4214, email: snyderc@sfsu.edu.

Grants Administrator
Kirsten Upson is responsible for all aspects of contracts and grants administration. Ms. Upson sets up new projects, reviews expenditures for allocability, allowability and reasonableness, processes no-cost extension and budget revision requests, serves as a liaison with funding agencies and coordinates project closeout. In addition, she can answer questions regarding the grants administration process at SFSU and the terms and conditions of a particular grant or contract. Telephone: (415) 338-1015, email: kupson@sfsu.edu.

Grants Support Coordinator
Eileen Ahn. This position is responsible for the coordination of office/administrative support functions for post-award area of ORSP under the direction of a Grants Administrator. This includes coordination of all processes associated with life-cycle of multiple grants/contracts, account set ups, and Fund Advance. This position tracks human and animal subjects research approvals, performs initial review of transactions to ensure they are allowable/allocable according to funder guidelines/CSU policy, processes a large volume of post-award transactions, maintains internal databases and tracks logs, researches/resolves problems related to payments, reimbursements, and other grant/contract charges. This position also coordinates multiple deadlines related to submission of reports to funders and closeout procedures, provides information and follow-ups to faculty/Principal Investigators related to basic transaction processing / procedures, assists with report preparation, financial reconciliations and projections. Telephone: (415) 338-1840, email: aeileen@sfsu.edu.

Grants Support Coordinator
Janet Framiglio. This position is responsible for the coordination of office/administrative support functions for post-award area of ORSP under the direction of a Grants Administrator. This includes coordination of all processes associated with life-cycle of multiple grants/contracts, account set ups, and Fund Advance. This position tracks human and animal subjects research approvals, performs initial review of transactions to ensure they are allowable/allocable according to funder guidelines/CSU policy, processes a large volume of post-award transactions, maintains internal databases and tracks logs, researches/resolves problems related to payments, reimbursements, and other grant/contract charges. This position also coordinates multiple deadlines related to submission of reports to funders and closeout procedures, provides information and follow-ups to faculty/Principal Investigators related to basic transaction processing / procedures, assists with report preparation, financial reconciliations and projections. Telephone: (415) 405-4215, email: janet2u@sfsu.edu.

Grants Support Coordinator
Candy Mou reviews and processes incoming requests for grant expenditures (e.g. invoices, purchase requisitions, honoraria, stipends and travel claims), verifies account balances, and assists with the online requisitions process. Ms. Mou assists Principal Investigators to complete forms and provides general information about administrative procedures for sponsored programs. Telephone: (415) 405-4223, email: candymoo@sfsu.edu.

Grants Support Coordinator
Lili Sue. This position is responsible for the coordination of office/administrative support functions for post-award area of ORSP under the direction of a Grants Administrator. This includes coordination of all processes associated with life-cycle of multiple grants/contracts, account set ups, and Fund Advance. This position tracks human and animal subjects research approvals, performs initial review of transactions to ensure they are allowable/allocable according to funder guidelines/CSU policy, processes a large volume of post-award transactions, maintains internal databases and tracks logs, researches/resolves problems related to payments, reimbursements, and other grant/contract charges. This position also coordinates multiple deadlines related to submission of reports to funders and closeout procedures, provides information and follow-ups to faculty/Principal Investigators related to basic transaction processing / procedures, assists with report preparation, financial reconciliations and projections. Telephone: (415) 405-3798, email: lilisue@sfsu.edu.

Grants Support Coordinator
Senta Tsantilis is responsible for the coordination of office/administrative support functions for post-award area of ORSP under the direction of a Grants Administrator. This includes coordination of all processes associated with life-cycle of multiple grants/contracts, account set ups, and Fund Advance. Ms. Tsantilis tracks human and animal subjects research approvals, performs initial review of transactions to ensure they are allowable/allocable according to funder guidelines/CSU policy, processes a large volume of post-award transactions, maintains internal databases and tracks logs, researches/resolves problems related to payments, reimbursements, and other grant/contract charges. She also coordinates multiple deadlines related to submission of reports to funders and closeout procedures, provides information and follow-ups to faculty/Principal Investigators related to basic transaction processing / procedures, assists with report preparation, financial reconciliations and projections. Telephone: (415) 405-4259, email: senta_orsp@yahoo.com.

Grants Support Coordinator
Raymond Vogelzang assists the Grants Administrators with reviewing and processing incoming requests for grant expenditures (e.g. invoices, purchase requisitions, honoraria, stipends and travel claims), verifies account balances, and assists with the online requisitions process. Mr. Vogelzang assists Principal Investigators to complete forms related to incoming requests for grant expenditures and online requisition process and provides general information about administrative procedures for sponsored programs. Telephone: (415) 405-3575, email: raymondv@sfsu.edu.

3. Personnel

Personnel staff specific responsibilities include:

Personnel Manager
Victoria Narkewicz oversees the administration of Human Resources in ORSP funded from extramural sources. Ms. Narkewicz coordinates the hiring process for Intersession, Spring Break and Summer, including the Reimbursed Release Time (RRT) process. Telephone: (415) 338-1973, email: toria@sfsu.edu.

Senior Personnel Specialist
Melissa Bonilla works with Project Directors of grant and sponsored programs to administer the Human Resources functions for grant-related employment. Ms. Bonilla processes appointments for faculty during Intersession/Spring Break and Summer, and processes RRT Agreements during the Fall and Spring Academic Semesters. Ms. Bonilla also handles all salaried staff appointments, the performance evaluation cycle, and the staff recruitment and posting process. Telephone: (415) 338-1861, email: mbonilla@sfsu.edu.

Personnel Specialist
Jenny Chau works on all personnel and payroll transactions related to student assistant and hourly staff. Telephone: (415) 338-1862, email: jchau@sfsu.edu.

Personnel Specialist
Kari Wong works on all personnel and payroll transactions related to student assistant and hourly staff.

Personnel Assistant
Khang Ho works on all Special Consultant appointments, and assists with Faculty Appointments for Intersession, Spring Break and Summer. Mr. Ho also assists with the RRT process. Telephone: (415) 338-2818, email: khangho@sfsu.edu.

Personnel Assistant
Jocelyn Tolentino assists with personnel transactions for salaried and hourly appointments including contacting Principal Investigators regarding expired appointments and meeting with new Hourly Employees to complete new hire packets. Telephone: (415) 405-3992, email: jocelynt@sfsu.edu.

Receptionist
Ashley Merolla manages front desk protocol, which includes greeting visitors, answering incoming calls, data entry and other office related tasks.

4. Compliance

Compliance staff specific responsibilities include:

Compliance Officer/Special Projects Manager
Alison Sanders is responsible for SFSU Compliance issues such as time and effort reporting, cost-sharing commitments, sub-recipient monitoring, internal spot audits, and Human/Animal Subject compliance. She reports to the Provost via the AVP for Academic Affairs and submits monthly reports to the Compliance Committee. Ms. Sanders also manages the internal budgets and all internal personnel issues for ORSP, develops reports, coordinates office-wide projects, and serves as backup for ORSP Managers as needed. Telephone: (415) 405-3943, email: asanders@sfsu.edu.

Compliance Assistant
April Alexander assists the ORSP Compliance Officer with time and effort reporting, sub-recipient monitoring, conflict of interest documentation, and University cost-sharing commitments. Telephone: (415) 405-2792, email: april5@sfsu.edu.

5. Office for the Protection of Human and Animal Subjects

Office for the Protection of Human and Animal Subjects staff specific responsibilities include:

Coordinator for the Protection of Human and Animal Subjects
Linda Blackwood. Telephone: (415) 338-2675, email: protocol@sfsu.edu.

IRB Administrator
Mary Richards. Telephone: (415) 338-1093, email: protocol@sfsu.edu

6. Implementation Team

Implementation staff specific responsibilities include:

Project Coordinator
Alison Ng coordinates the ORSP Implementation Project. Ms. Ng assists with the development and implementation of policies and procedures, researches technical issues, and coordinates the Grant Administration Infrastructure Advisory Board. Ms. Ng tracks project performance, participates in programs for continuing improvements in business processes and serves as liaison with various levels of management, staff and faculty. Ms. Ng participates in the ORSP Advisory Board and the ORSP Task Force. Telephone: (415) 405-4226, email: alisonng@sfsu.edu.

Implementation Information Technology Coordinator
Ray Kuan serves as liaison between the ORSP Implementation Team, the Division of Information Technology, Human Resources Management Systems, and Financial Management System. Mr. Kuan supports implementation with planning, conceptual work, and coordination. In addition, his duties include coordination, planning, and serving in planning and new system implementation. Telephone: (415) 405-8208, email: raykuan@sfsu.edu.

Contracts and Grants Coordinator
Lexy Kirk serves as the primary point-of-contact for members of the ORSP Task Force and the Technical Implementation Task Force. She prepares items for discussion, keeps records of meetings, and assists to manage technical projects, tracking progress, staying within deadlines, and meeting productivity deadlines. Ms. Kirk assesses administrative needs such as fund management, budget, and personnel transactions, regulations and reporting requirements, and departmental research administration needs. She has compiled a handbook for ORSP staff that covers all internal management questions in sponsored projects.
Telephone: (415) 405-4201, email: lexykirk@sfsu.edu.

7. Information Technology Support

The Information Technology (IT) Support group specific responsibilities include:

Information Technology Consultant
Arne Nordh maintains servers, networks, peripherals, provides maintenance for existing databases, trains staff, ensures security and sustainability, and conducts back-ups for all ORSP systems, and serves as liaison with the Division of Information Technology. Telephone: (415) 338-3007, email: nordh@sfsu.edu.

Implementation Information Technology Coordinator
Ray Kuan serves as liaison between the ORSP Implementation Team, the Division of Information Technology, Human Resources Management Systems, and Financial Management System. Mr. Kuan supports implementation with planning, conceptual work, and coordination. In addition, his duties include coordination, planning, and serving in planning and new system implementation. Telephone: (415) 405-4208, email: raykuan@sfsu.edu.

Web Specialist
Paul Barrows assists staff and faculty with the increasing need for web services. He maintains the ORSP web site, converts administrative information into web material, trains users. In addition, he supports faculty directly via the Funding Opportunities section of the ORSP Website. Mr. Barrows provides one-on-one consultation to faculty who need to identify funding sources, searches for information regarding funding opportunities, and trains users of the various search engines and on-line systems for application submission. Telephone: (415) 338-6414, email: pbarrows@sfsu.edu.