SEO Mentors

Resources for faculty mentors

Samples of fellowship activities

Travel for SEO scholars

  • We need AT LEAST 60 days lead time to fund travel. Ideally, let us know as soon as students are submitting abstracts. This allows us to comply with all the University travel regulations and approval processes. It also helps us to save money so we can fund more students by taking advantage of early bird registration discounts, finding lower-cost airfares, and booking students in rooms close to the conference center.

  • The student or mentor can contact us to request an SEO Travel Request Form. This form will be sent to the student to complete, and requires mentor and Program Director signature. Please help students to put together a budget for the conference that includes registration, airfare, lodging, ground transportation, and meals - guidance on the form. Program Directors will approve a specific budget for each approved travel request.

    ProgramsProgram DirectorOffice Contact
    GenentechFrank BaylissStephanie Bazarini
    U-Rise ScholarsRay EsquerraMakenzy Carr
    BMS ScholarsMegumi FuseMakenzy Carr
  • Typically we are able to fund students to attend ONE conference/academic year where they are presenting research. Help your student select the conference that will be most beneficial to their development.
  • Although students will need to be approved individually for travel, if you are sending (or know of) a group of students that are attending, please let us know — it can help us to set up rooming arrangements.
  • We ask that ALL students apply for conference travel scholarships in addition to requesting SEO funding. Please make sure your students are aware of conference travel scholarship opportunities and deadlines.
  • Due to some grant restrictions and administrative barriers, the SEO Office is NOT able to support travel to international conferences.
  • If your student will be driving to attend a conference, you must make sure they complete the required Driver's Safety steps with Human Resources.

Student research supply funds

Most of the SEO fellowships include student research supply money. If you need to purchase research supplies for your SEO scholar, please contact the SEO Office for more information.

Before we purchase any technology for research, we need to check ITS’ pre-approved technology list. If the technology is not listed, then we need to get an approved Technology Acquisition Request (TAR) before making any purchases. 

Before we purchase any chemicals for research, we need to check the restricted chemical and equipment list. We need prior approval to order anything on this list (e.g. formaldehyde, chlorine, lasers).

Responsible Conduct of Research (RCR) requirements

All SEO scholars are trained in the responsible conduct of research.

For NSF scholarships (STC CCC) the students have to complete a CITI training form and submit it to ORSP within the first month and then participate in RCR training throughout the year.

For NIH (U-RISE, Bridge) and privately-funded scholarships the RCR training occurs throughout the year and the forms are due to ORSP in the spring.

If you have questions about RCR training for your student, please contact the SEO Office.

Publications and NIH policy

Citing scholarships in publications and posters

Funded students should cite their fellowship grant numbers on posters and in publications.

Current wording from the NIH to acknowledge a scholarship grant number:

Each publication, press release, or other document about research supported by an NIH award must include an acknowledgment of NIH award support and a disclaimer such as“Research reported in this publication was supported by the National Institute Of General Medical Sciences of the National Institutes of Health under Award Number T34GM008574. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health."

NIH Public Access Policy

Effective April 7, 2008 under federal law, NIH requires that the author's final version of any peer-reviewed journal article resulting from NIH-funded activities MUST be submitted to the PubMed Central (PMCID) repository, where it will be made available to the public within 12 months after the journal article is published. If you have any questions about this policy, please contact the SEO Office before your publication goes to press.

Funded students should cite their fellowship grant numbers on posters and in publications.

Sample wording from the NIH for publishers that do not automatically grant open access for the journal articles:

“The Journal acknowledges that the Author retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.” 

Publications by SEO scholars