ORSP Human Resources
About ORSP Human Resources
We facilitate human resources (HR) transactions on grant-funded projects, providing guidance and support throughout the hiring process to ensure compliance with both sponsor requirements and SFSU policies and procedures.
PIs should complete the ORSP-SFSU System Access Request to access University systems to initiate or approve HR transactions.
Following are common HR transactions on grant-funded projects. Complete the required request forms in advance to allow sufficient processing time.
Principal Investigator Effort
Reimbursed release time (RRT) and additional pay may be granted to principal investigators to pursue research, scholarship or creative activities. Submit requests (a separate one for each session) to initiate the process.
RRT Request Additional Pay Request
| Session (dates subject to change) | Deadline |
|---|---|
| Reimbursed Release Time Request | |
| Fall | June 15, 2027 |
| Spring | October 15, 2026 |
| Additional Pay Request | |
| Thanksgiving: November 24–26 | October 15, 2026 |
| Winter: January 2–20 | December 15, 2026 |
| Spring: March 23–27 | February 15, 2027 |
| Summer: June 1–30 | May 15, 2027 |
| Summer: July 1–30 | June 15, 2027 |
| Summer: July 31–August 19 | July 15, 2027 |
Grant-Funded Employees
Grant-funded projects may support the hiring of staff, students, postdoctoral research fellows and special consultants. For information about the hiring process, contact ORSP HR by email at orsphr@sfsu.edu.
Student Employment
To choose a classification for student hires and submit the appropriate request, refer to the following chart. Undergraduate students should be hired as student assistants, who have an hourly appointment and for whom a timesheet is required for payment. For this type of hire, submit a Student Assistant Hire Request. Required information includes appointment duration, hourly rate and project number. Graduate students who work intermittent hours should also be hired as student assistants. Graduate students who work consistent hours monthly should be hired as graduate assistants, who have a salaried appointment and meet Graduate Studies Division eligibility and for whom a timesheet is not required for payment. For this type of hire, submit a Graduate Assistant Hire Request. Required information includes appointment duration, base salary rate, time base / full-time equivalent (FTE) and project number.
Student Assistant Hire Request Graduate Assistant Hire Request
Personnel Funding Change Requests
Submit a request to move payroll expenses from one project to another.