Academic Field Trips
Instructor Reviews Guidelines
Instructors are encouraged to provide the best experience possible, including organizing academic field trips that enhance student learning outcomes or provide educational or professional training. All SFSU colleges, departments and individual faculty are required to comply with CSU directives (Executive Order 1062 of 2011) aimed at ensuring the safety and well-being of all field trip participants. Consequently, instructors and students must review or complete the following forms.
Instructional Plan
The Instructional Plan is a required form. This document describes the activities and anticipated outcomes of the field trip(s) in a course. One form can be used for multiple field trips taken within a single course.
Site Pre-Assessment
The Field Trip Site Pre-Assessment form is required. It assesses and documents the safety of the field trip site.
Registration and Liability Forms
Field Trip Registration & Liability form are mandatory. They provide student contact information and medical disclosures. The Liability Form is an agreement that the student participates in the field trip voluntarily and does not hold the university liable in case of an accident, incident or illness. Students who do not sign the form cannot participate in the field trip.
Accident Forms
In case of a non-auto accident, instructor completes "Initial Incident Report." If needed, submit to department chair as soon as possible.
In case of auto accident, instructor/driver should complete Accident Information Card (at time of accident) AND Vehicle Accident Report (within 48 hours). For more information, refer to Human Resources information about driver/vehicle registration and safety.
Submit Documents to Department
After the field trip or the end of semester (whichever is most appropriate), the instructor must submit the bundle of forms (Instructional Plan, Pre-Assessment, Registration & Liability) to their home department. Include any accident/incident reports, if they occurred.
Department must retain paper or electronic copy for one year.
Submit Documents to Dean’s Office
Department must submit electronic copy to Dean's Office (i.e., to associate dean) for five-year archival storage. Contact the associate dean for more information.