Business Expense Reimbursement Policy

Policy objective

The objective of this practice directive is to comply with ICSUAM §5205.00 and to ensure financial accountability and responsibility for business expense reimbursement payments issued by San Francisco State University (the University).

Statement

For low-value purchases, using procurement cards (P-cards), subject to ICSUAM §5250.00, is strongly encouraged to minimize the administrative costs for processing and paying business expense reimbursements. However, it is expected that occasionally faculty, staff, and students may initially purchase products (i.e. not services) using their personal resources and be reimbursed by the University.

Faculty, staff and students may seek reimbursement from the University by submitting a completed Business Expense Reimbursement Request form with the required approvals and supporting documents.

Procedure

Business Expense Reimbursement

Division

Administration and Finance

Department

Financial Services

Effective date

Wednesday, February 1, 2017

Revised date

Thursday, November 1, 2018

Authority

Education Code 89036 (Formerly ICSUAM 5205)