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1. Proposal Initiation ***
- A full proposal should be prepared for the proposed
activity by the initiating faculty or administrator,
including full description of the collaborating organization;
format; timelines and location; courses to be offered;
degrees/certificates to be conferred; type of credit
to be awarded; faculty involvement; teaching; services;
other personnel needed; equipment and other resources;
complete itemized budget including tuition/fees, administrative/service
fees, travel, materials and operations, and other
pertinent information.
- The proposal needs to have the support and approval
of the College Dean. If the proposal originates from
a faculty member, it also needs the support and approval
of the Department Chair.
2. Proposal Submission
- The completed proposal should be submitted by the
College Dean to the Dean of the Graduate Division
if the proposal involves a graduate program or a credential
program.
- The completed proposal should be submitted by the
College Dean to the Dean of Undergraduate Studies
if the proposal involves an undergraduate program.
- The completed proposal should be submitted by the
College Dean to the Dean of Extended Learning if the
proposal includes a set of courses, seminars, or workshops
to be offered to non-matriculated students for credit,
for Continuing Education Units (CEUs), or for neither
credit nor CEUs.
3. Review, Revision (if necessary), and Approval
- The Dean of Undergraduate Studies, Dean of Graduate
Division, and/or Dean of the College of Extended Learning
will review and approve proposals in consultation
with key administrators in the Provost's Office, including:
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- AVP for Academic Planning and Assessment
if WASC approval is required **** or if a certificate
is to be given,
- AVP for Academic Program Development if a
new academic program is anticipated or if an
existing program is to be offered off-campus,
- Director of International Programs if international
students or scholars or overseas institutions/organizations
are involved.
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4. ORSP Review
- All proposals will be reviewed by the Office of
Research and Sponsored Programs (ORSP) regarding budgets
and involvement of SFSU personnel.
5. Review and final endorsement by the Dean, the Provost,
and the Contracts and Procurement Office
- When the proposal is endorsed by all parties, ORSP
will forward it to the Dean and the Provost for final
review and endorsement before submission to the Office
of Contracts and Procurement. *****
6. Contract signed by the partner institution/agency/organization
7. Fully endorsed copies of the contract filed with
all units involved
Notes:
* Contracts are defined in these procedures as legally
and financially binding commitments between SFSU and
one or more external entities.
** External entities are defined as domestic or international
partner institutions, agencies, or organizations
*** For the purpose of this document, an academic activity
is defined as courses, seminars, workshops, research
ventures, services, traineeships, or other endeavors
involving the collaboration of parties external to the
university. Excluded from this definition are individual
courses offered as "contract education" courses
by CEL. The procedures for approval of such courses
are covered in the Course Review and Approval Guidelines
that govern the approval of all new courses.
**** Required if 50% of an academic program is to be
offered more than 25 miles from the campus or through
distance learning electronically.
***** If the proposal is for an activity to be offered
through the SFSU Foundation, then ORSP will submit the
proposal to the Foundation instead of the Office of
Contracts and Procurement.
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