Is SFSU Web Grades submission a secure process?
The Web Grades application is very secure. This application is only
available to the faculty of record for the class. Faculty member(s) teaching
the course must be specifically identified prior to the use of this application.
Once identified, each authorized faculty must login with their unique authentication
in order to record grades: SFSU User Id (Social Security Number) and PAC (Personal
Access Code.)
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How can I be assured that SFSU Web Grades won't go down?
The system is monitored closely, especially during high-volume academic
periods. Access is from 8:00 a.m. to 4:00 a.m. each day, seven days a week.
During the holiday break systems will also be available and monitored. Please
note, there may be some unscheduled down time during the holiday break. If this
occurs, please try back another time.
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Can I bookmark the SFSU Web Grades web address on my PC.?
You can bookmark the SFSU Web Grades home page but not the specific
application for security reasons.
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What do I do if my SFSU User Id and PAC don't work?
Make sure you entered the correct information. You will be allowed nine tries
before you are locked out. If this happens you must contact Human Resources
at (415) 405-3993. They are available from 9:00 a.m. to 5:00 p.m., Monday through
Friday.
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What if I can login but my classes aren't on the list for selection?
You must be the faculty member of record to submit grades. If your
class isn't listed, contact your department for confirmation. They will
contact Academic Resources.
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What if my class is team taught? Can both instructors submit grades?
Yes, all instructors of record listed on the grade sheet are authorized to
submit grades for that class. Please note, for security purposes, only one instructor
at a time may access a particular Web grade sheet. We suggest you confer with
your team instructor and decide who will submit grades for students in your
class.
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What steps do I take to submit grades using SFSU Web Grades?
Ensure that your department has recorded you as the instructor of record. Access
SFSU Web Grades during the Web Grades submission period. For Spring 2003 this
is from May 12, 2003 to June 2, 2003 at midnight. Enter your SFSU User ID (currently
your Social Security Number) and your Personal Access Code (PAC).
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What are the advantages of submitting grades through SFSU's Web Grades?
There are several advantages: Instructors can submit grades via the Web during
the Web Grades submission period 20 hours per day, seven days a week, including
during the holiday break. The system is down four hours each morning, from 4:00
a.m. to 8:00 a.m. for maintenance. This provides flexibility as instructors
are often traveling at the end of the semester and will not have to deliver
paper grade sheets to campus. Also, instructors can immediately review submitted
grades. In addition, grades are available to students via the Web as soon as
the instructor submits them. There is no need to post grades at your office,
and there should be a decrease in e-mails and telephone grade inquiries from
students. The additional benefit is that any exceptions are forwarded to the
chair and dean in your college to review and approve or deny.
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How will I be notified when Web Grades will be available for me to submit grades?
An email will be sent to all faculty on the first day Web Grades submission
is allowed. Faculty should submit their grades 48 hours after their final examination.
All grades must be submitted by the grade reporting deadline which is posted
at the top of the SFSU Web Grade pages.
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Should I enter the grades for a section even if not all students' grades are available?
Yes. You are encouraged to submit student grades at the earliest time. You
will be able to return and submit the missing grades at a later time. All grades
must be submitted prior to the grade reporting deadline. For the Spring 2003 semester,
Web Grades will be available from May 12, 2003 until the grade reporting
deadline of June 2, 2003 at midnight.
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Can I revise a student's grade once it has been submitted?
No, not on SFSU's Web Grades. You must submit a paper copy of the Petition
for Grade Change.
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Will students in Independent Study courses appear on my list of SFSU Web Grades?
Yes. All courses listed with the faculty member's name will display when
an instructor logs in to Web grades including Independent Study courses. If
the students are enrolled in your section, then they will appear on Web Grades
and you will be able to submit grades for them.
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How can I enter grades when the student's name doesn't appear on the Web grade sheet?
If a student doesn't appear on the your Web grade sheet, an instructor
should enter their name, student id number and the grade in the Class Comments
section on the Enter Grades page of Web Grades. This information must be reviewed
by the department chair and/or college dean and if approved, the Registrar's
Office will post the grade on the student's record.
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Are there any changes in the SFSU Web Grades reporting process?
Yes. Beginning in the Fall 2002 semester there are new grades that instructors
can select. Please refer to the Grading Policy in the current Bulletin.
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Can I assign a grade of W (Withdrawal) to a student on SFSU's Web Grades?
Yes. Select the grade of W on the pull down menu in the Grades column.
This W (Withdrawal) will be posted as a grading exception and must be reviewed
by the department chair and/or college dean. An instructor initiated W (Withdrawal)
will not be posted on the student's record without your dean's approval.
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Can I change a student's grading option from letter grade to CR on SFSU's Web Grades?
Yes. Select Change to CR/NC on the pull down menu in the Grades column. This
Grading Option change will be posted as a grading exception. Select either a
grade of CR or NC and submit for approval by your department chair and/or college
dean. The change of grading option will not be posted on the student's
record without your dean's approval.
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Can I change a student's grading option from CR/NC to letter grade on SFSU's Web Grades?
Yes. Select Change to Letter Grade on the pull down menu in the Grades column.
This Grading Option change will be posted as a grading exception. Select the
grade you wish to submit. This grading option change must be approved by your
department chair and/or college dean and will not be posted on the student's
record without dean's approval.
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Can I assign a grade of I (Incomplete) to a student on SFSU's Web Grades?
Yes. Select the grade of I on the pull down menu in the Grades column. You
will be prompted to fill in the requirements for a student to make up an I (Incomplete)
grade on the grading exceptions page of Web Grades. I (Incomplete) grades do
not require approval from chair and/or dean and will be posted on a student's
record as soon as you submit grades.
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What is a WU (Withdrawal Unauthorized) grade?
The grade WU indicates an enrolled student did not withdraw from the course
and failed to complete course requirements. An instructor should assign a WU
grade when completed assignments or course activities were insufficient to make
normal evaluation of academic performance. Instructors should note the Last
Known Date of Attendance when assigning a WU grade. If unknown, leave the default
date noted below the student's name on the grading exceptions page. For
purposes of grade point average and progress point computation, this symbol
is equivalent to an F. WU grades do not require approval by chair or school
dean and will be posted on a student's record as soon as you submit grades.
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Can I change a student's grading option to an Audit grade on SFSU's Web Grades?
Yes. Select the grade of Audit on the pull down menu in the Grades column.
This change to an Audit grade will be posted as a grading exception. Request
for Audit grade after the deadline must be approved by your department chair
and/or college dean and will not be posted on the student's record without
dean's approval.
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One of my students appears on my Web Grade Sheet with a grade of W (Withdrawal). They have been in class the entire time. Can I give them a grade?
Yes. You can enter a grade for these students in the Class Comments box at
the bottom of the grade sheet and if they are reinstated, the Registrar's
Office will post their grade.
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How do I note a Section Change on SFSU's Web Grades?
Use the Class Comments box to indicate if a student enrolled on your grade
sheet should be in another section of this class. The chair and/or dean must
approve this section change before it will be processed by the Registrar's
Office.
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I want to add a student into my class who was enrolled in the wrong section. How do I do this on SFSU's Web Grades?
Use the Class Comments box to indicate if a student should be enrolled in
your class but is enrolled in error in another section of this class. The chair
and/or dean must approve this section change before it will be processed by
the Registrar's Office.
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How will I know if my grades have been successfully entered?
You can check SFSU Web Grades at any time to confirm that your grades have
been submitted.
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Can I see if grading exceptions have been approved?
Yes. Click on the Exceptions button in Web Grades and review any approved or
pending grading exceptions for any students in your classes.
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How soon after SFSU's Web Grades have been submitted will they be available to students?
Grades are available to students immediately after you submit them. However,
any grading exceptions that require department chair and/or college dean's
approval will not be posted on a student's record until they have been
approved. Once approved, they will be available to students.
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Is there training available for the Web grade entry process?
Yes. Contact your department office manager or college
registration coordinator, for details. You can also contact the Registrar's
Office at (415) 338-2350.
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Who can I contact if I run into problems with the grade entry process?
Please contact your department office manager or college registration coordinator or the Registrar's Office at (415) 338-2350 during normal business hours.