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Establishing an Overseas/International Partner Program

 

State-Funded Study Abroad Programs: Bilateral Exchange, Consortium and Affiliation Agreements

Procedure

Program Proposal

Bilateral Exchange Template

CEL Short Term Overseas Program

MOU's

Procedure

MOU Proposal

MOU Template

Criteria for Review of State-Funded Programs & MOU Proposals

CSU System-Wide Programs

Sponsorship Programs Bringing Students to SFSU

PROCEDURES FOR APPROVAL OF STATE SUPPORT STUDY ABROAD PROGRAM PROPOSALS

The California State University Executive Order No. 690 confers the authority to sign agreements with "foreign institutions of higher education" to the campus presidents. At San Francisco State University, President Robert A. Corrigan has designated the Office of International Programs to assist in this endeavor and to provide expertise to faculty and departments who wish to make a bilateral exchange agreement proposal. In order for a bilateral exchange agreement to be reviewed for approval, a fully documented final proposal and program plan needs to be prepared, following Attachment A of The California State University Executive Order No. 550. The steps for a proposal review should be in the following order:

1) Interested faculty or administrators should consult with the Coordinator of Study Abroad and International Exchange Programs in the Office of International Programs for information and assistance in drafting a bilateral exchange proposal according to California State regulations and California State University policies;

2) Completed proposals are reviewed and endorsed by the Chair of the sponsoring department;

3) With the Chair's endorsement, all proposals are reviewed and endorsed by the Dean of the sponsoring college;

4) With the Dean's endorsement of the proposal, the Coordinator of Study Abroad and International Exchange Programs in the Office of International Programs will present the proposal for the last level of review by the All University of International Programs (AUCIP);

5) With the AUCIP's approval, the Coordinator of Study Abroad and International Exchange Programs will provide a Bilateral Exchange Agreement, which is a final document defining the conditions of the bilateral agreement, according to CSU regulations and directives;

6) Two copies of the proposed Bilateral Exchange Agreement documents are passed to the Director of the Office of International Programs for presentation to the President and final signature. Only the President of the University can sign agreements making institutional commitments on behalf of San Francisco State University with bilateral partners.

7) Upon signature by the President of San Francisco State University and the president, or chief administrator, of the partner institution, the agreement will become active for the duration of the defined agreement.

 


CONTENT OF STATE-FUNDED STUDY ABROAD PROGRAM PROPOSALS

In order for a bilateral exchange agreement, or
any other state-funded study abroad program, to
be reviewed for approval, a fully documented
final proposal and program plan needs to be
prepared. Attachment A of The California State
University Executive Order No. 550 recommends the
following:

"A fully documented proposal will reflect a great
deal of preparation and effort. It will include,
at a minimum:

- A summary of the program concept;

- Course lists, including detailed
descriptions, course numbers, unit values, and
contact hour information; each description will
also include a statement on prerequisite
study or other preparation;

- A curriculum plan, summarizing the course
structure and enrollment requirements;

- A summary of planned instructionally
related tours and travel;

- A brief description of on-site and
pre-departure orientation programs;

- An approximate calendar of events for the
study abroad program;

- A statement on the estimated potential
for reiteration of the program over a specified
number of years;

- Information on faculty and staff;

- A description of instructional facilities
and support required;

- A description of the plan for all aspects
of program evaluation, including
student evaluation;

- A detailed student fund budget plan;

- Samples of drafts of publicity and
recruiting materials;

- A description of the student selection
process, to include a summary of selection
criteria;

- A statement of the program's
nondiscrimination policy."

 

AGREEMENT FOR ACADEMIC EXCHANGE  TEMPLATE

between

San Francisco State University, California, USA

And

The University of XYZ

I. OVERALL OBJECTIVES

To continue to promote understanding and goodwill, to strengthen cultural ties, to promote research and development, and to broaden student experience and horizons, San Francisco State University and the University of XYZ , agree to pursue the following student and faculty exchange activities:

 

II. STUDENT EXCHANGE

A. Principles

1. Student exchange will be on a one-to-one basis, insofar as possible. The number of students will not necessarily balance in any given year but should approximately equal over a three year period. The circumstances of the student's stay (semester or year program) should also be considered in the balance and equal in the accounting.

2. Participation in the exchange does not guarantee later admission as a regular student at the host institution nor does it establish residence. A student wishing to pursue a degree at the host institution must contact the admission office and follow the regular application procedures.

3. San Francisco St ate cannot receive students from partner institutions until the first SFSU student has been recruited and selected for participation. Activation of the student exchange, and the ability of SFSU to receive exchange students from the University of XYZ , is predicated on SFSU's ability to recruit and select a SFSU student for this exchange.

 

B. Duration

1. Student exchanges shall normally be for an academic year or semester..

2. A University of XYZ student who wishes to attend Winter intersession or College of Extended Learning summer courses at San Francisco State University may do so upon payment of established fees to the host institution. SFSU College of Extended Learning are not covered under the conditions of the exchange.

 

C. Application

1. Student applications to go abroad on an exchange must be in the home institution exchange coordinator's office according to application dates set by the host institution preceding the intended academic year of exchange.

2. Students desiring to participate in the program should submit the application required by the host institution to the international exchange coordinator of their home institution, as designated by that institution.

3. Exchange students shall be selected by the home institution based on the qualities mentioned below:

a. Good academic record

b. Appropriate degree of fluency in the language of instruction of the host institution

c. Good health

d. Upper division or graduate standing

e. Relevant and appropriate curricula interests. Priority will be given to SFSU students coming from the College of ? (Sponsoring College/Colleges) .

f. Approval of the appropriate academic units

g. Other criteria that the home or host institution may wish to impose, given that such criteria are agreed to by mutual consent

4. The home institution shall notify the host institution of the names of the students selected and other relevant information regarding them in compliance with the deadlines and the policies set by the host institution. Upon receiving this notification, the host institution shall implement the procedures necessary to effect the exchange.

 

D. Registration

1. Exchange students shall not be charged for application, tuition, or other fees at the host institution. However, they will be required to pay the normal fees of the home institution.

2. Students will receive all orientation and registration materials from the host institution with instructions to proceed through normal registration procedures of that institution, abiding by the established deadlines.

3. Exchange students shall be accorded the same rights and privileges of regular students at the host institution, except that they shall not be permitted to matriculate for academic degrees.

4. Records will be established for exchange students as if they were regularly matriculated students of the host institution. An official transcript of course work and grades will be mailed to the home institution exchange coordinator's office 30 to 90 days of students' completion of the exchange programs.

5. Each institution will appoint an exchange coordinator responsible for orientation for departing and incoming students and general program administration.

 

E. Student Obligations

1. Exchange students are responsible for providing for their own international transportation.

2. Exchange students are responsible for their own financial support, and the host institution bears no responsibility for providing funds to an exchange student for any purpose. Proof of support during the student's stay in the host country may be required by immigration authorities.

3. Exchange students are responsible for securing their own housing accommodations. Students interested in living in university housing will be provided assistance and information, to the extent possible, regarding university accommodations.

4. Exchange students shall be responsible for contracting for their own health insurance in accordance with the policy of the host institution and immigration regulations. All exchange students are required to have health insurance valid in the host country.

5. Exchange students are required to be covered by health insurance valid in accordance with stated CSU regulations or of the host country. Proof of health insurance valid in the United States , or purchase of health insurance at San Francisco State University , will be required for exchange students from the University of XYZ . Exchange students from San Francisco State University will be required to maintain proper health insurance for the duration of their time in Lower Slobovia to satisfy Lower Slobovian Student Visa regulations.

 

 

III. FACULTY EXCHANGE

A. Principles

1. Faculty Exchange will be on a one-to-one basis

2. Exchange faculty members will serve as full-time faculty members under the direction of duly designated officers of the host institution and are subject to the faculty regulations and work loads of the host institution.

3. Exchange faculty will continue to enjoy the rights and privileges of their home institution as if they were in continuous residence at that institution.

4. The home institution shall be responsible for paying the salary and benefits of exchange faculty members. The host institution bears no responsibility for providing funds to visiting faculty for any purpose.

5. Except for salary and benefits, visiting exchange faculty shall be accorded the usual faculty privileges by the host institution.

6. All exchanges must be approved in writing by the appropriate academic department.

7. Each institution will appoint an exchange coordinator responsible for orientation for departing and incoming faculty and general program administration.

8. All faculty coming to the host institution must follow policies and procedures of the host institution, including immigration policies and deadlines.

 

B. Duration

All faculty exchanges are normally for an academic year or semester; however, short term exchanges may also be considered.

 

C. Application

1. Faculty applications to go abroad on an exchange for the academic year should be in the institution exchange coordinator's office according to each institution's policies and deadlines. At SFSU this is no later than December 15 preceding the intended year of exchange, unless the sponsoring Department determines otherwise. However submission of faculty applications at the home institution should relate to the deadlines at the host university.

2. The home institution shall review the applications on the basis of the following criteria:

a. Matching of applicant's qualifications and objectives with conditions and requirements of the host institution.

b. Availability of position.

c. Degree of fluency in the language of the host institution.

d. Good health.

e. Other criteria that the home or host institution may wish to impose, given that such criteria are agreed to by mutual consent.

3. The home institution exchange coordinator shall forward the approved applications for exchange to the host institution exchange coordinator for review in accordance with the host university deadlines. For faculty exchange application to SFSU, this is at least 90 days before the designated beginning date.

4. The host institution shall review and issue letters of appointment as exchange professors for the following academic year to the successful candidates via the home institution exchange coordinator according to their institutional time frames, but these should be received at least 30 days prior to the designated date of the beginning of the program.

 

D. Faculty Obligations

1. Exchange faculty are responsible for providing their own travel expenses.

2. Exchange faculty are responsible for contracting for their own housing accommodations. The host institution coordinator will provide assistance and information where possible.

3. Exchange faculty are responsible for arranging for health insurance while in the host country in accordance with institutional policy of the host institution.

4. Exchange faculty shall report to the host department as well as the host institution coordinator upon arrival.

 

IV. REVISION OR TERMINATION

This agreement is subject to revision by mutual consent. An evaluation of this exchange program will be conducted within three years of the signature date on this agreement. Its revision or cancellation may be effected by written notice of either party. Any students already accepted or attending shall be accommodated until the completion of their agreed upon program. Unless revised or terminated after the evaluation, this agreement shall remain in effect under these same conditions for renewal thereafter every three years.

_________________________

Robert A. Corrigan
President
San Francisco State University

Date______________________

 

_________________________

Donald Duck,
Rector
The University of XYZ

Date______________________

 

 

 

 

 

 



PROCESS FOR DEVELOPING A MEMORANDUM OF UNDERSTANDING WITH ANOTHER INSTITUTION

The process to develop and implement a Memorandum of Understanding (MOU) is a matter of completing the following steps:

1) Develop and submit a proposal for an MOU to the Office of International Programs (directed to either the Director, or the Coordinator of International Exchange Programs) for review. Proposal should include information concerning the proposed partner institution and the benefit to be derived by SFSU from this relationship. Additional material, such as institution brochures or information pamphlets are helpful.

2) MOU contract is developed, working with OIP (Coordinator of International Exchange Programs).

3) Attain a letter/note of recommendation for the MOU from the Department Chair.

4) Attain a letter/note of recommendation for the MOU from the Dean of the College.

5) Submit the MOU (proposal and MOU document) with the supportive letters from the Dean and Chair to OIP for presentation at the next meeting of the All University Committee on International Programs (AUCIP) for approval

6) If approved by the AUCIP, OIP will pass the MOU to the President, via the Vice president of Academic Affairs, with recommendation for signature.

7) Two copies of the approved and signed MOU will be returned to the sponsor faculty member by OIP for signature by the other institution

8) A copy of the final document, after attaining all signatures, is to be returned to OIP for the archives.

MOU PROPOSAL CONTENT

MOU proposal should include the following:

1) Background information on the partner institution;

2) Quick facts:

a) Institution Established:

b) Type of Institution:

c) Total Enrollment:

d) Undergraduates:

e) Graduates:

f) Total Faculty:

g) Full-time Faculty:

h) Library Facilities:

i) Library Volumes:

j) Cafeterias:

k) Student Computing Centers:

l) Average Students/Computer:

m) Photocopy Facilities:

n) Campus Bookstores:

o) Extracurricular Activities

p) Certification:

 

3) Area Description

4) Campus Description

5) Vision statement for direction of future groth and potential

 

MEMORANDUM OF UNDERSTANDING  TEMPLATE

 

MEMORANDUM OF UNDERSTANDING 

between

XYZ University in Capital City , Lower Slobovia 

and 

San Francisco State University, California, USA

The XYZ University in Capital City, Lower Slobovia and San Francisco State University in San Francisco, California, U.S.A., having affirmed their common commitment to the values of intellectual freedom, educational excellence, and international cooperation, and having recognized the benefits which may be realized through expanded communication on educational and cultural matters, the sharing of educational and cultural resources in higher education, research, and cultural exchange do hereby enter into this memorandum of understanding.

Therefore, in pursuit of common interests and joint endeavors between our two institutions, and in the service of the scholarly and professional development of each organization, the leadership of these two institutions agree to explore these goals and to examine all possibilities for enhancing educational and research cooperation for our students, staff, and faculty at our respective establishments for the duration of this agreement .

This protocol shall be effective upon approval by both parties and shall remain in effect for three years. Either party may terminate it with six months notice given in writing, and it may be extended by mutual agreement expressed by a written memorandum of understanding. Any agreement termination shall not affect the obligations already in progress prior to such termination.

While no commitments have been made by us binding our institutions, we sign this Memorandum of Understanding in recognition of our common interests and as a token of our good will.

_______________________ ___________________________

Dr. Rudolf Valentino, President Dr. Robert A. Corrigan, President

XYZ University in Lower Slobovia San Francisco State University

 

Date____________________ Date _______________________

 

 


 

 


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Last modified April, 2008, by the Office of International Programs