SF State News {University Communications}

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University closed Nov. 23-25 and 27 due to budget cuts

November 16, 2009 -- Due to reduced funding from the California legislature and governor, a furlough program (time and pay cut) is underway at San Francisco State University. As a result, the University will be closed Nov. 23-25 and Nov 27. The University will also be closed Nov. 26 for the Thanksgiving holiday. Employees and students who have questions about furlough and state budget cuts should refer to www.sfsu.edu/~news/2009/summer/15.html, which includes links to the furlough calendar, procedures and resources from Human Resources.

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All staff and faculty are urged to post notices about furlough closures on their voice mail, office doors, reception desks and as part of their e-mail signature. Following are suggested templates, which you may customize to meet operational needs.
Phone message:
“Reduced funding from the California legislature and governor has necessitated a furlough program (time and pay cut) for San Francisco State University. As a result, the University will be closed [insert dates, ex.: Nov. 23-25 and 27].  The [fill in name of office] will reopen on [insert date, ex.: Monday, Nov. 30 at [insert time].”
 Door/service desk message:
“Reduced funding from the California legislature and governor has necessitated a furlough program (time and pay cut) for SF State. As a result, this office will be closed [insert date, ex.: Nov 23-25 and Nov. 27].  It will reopen for business on [insert day and date, ex: Monday, Nov. 30] at [insert time].”
 E-mail message:
a)  Standard footer on all e-mails during furlough weeks:
Please note: reduced funding from the California legislature and governor has necessitated a furlough program (time and pay cut) for SF State.  As a result, the University will be closed [insert dates, ex.: Nov. 23-25 and Nov. 27].  I am unable to respond to messages until the University reopens [insert date, ex.: Nov. 30].
 b) Out of office message during actual closures/furloughs:

The University is closed [insert date, ex.: Nov. 23-25 and Nov. 27] due to a furlough program (time and pay cut) necessitated by reduced funding from the California legislature and governor. I am unable to respond to your message until the University reopens [insert date, ex.: Nov. 30].
 c) E-mail message specific to departments/individuals who routinely monitor e-mails 24x7 (ex. University Communications, DoIT, Facilities):

Please note:  reduced funding from the California legislature and governor has necessitated a furlough program (time and pay cut) for SF State.  As a result, I am required to restrict my work hours today to [fill in your hours, as appropriate: 8 (ex. 8 a.m. to 5 p.m., with one hour lunch break)].  If your e-mail is sent after [fill in: ex. 5 p.m.] today, I cannot respond until [fill in, ex.: 8 a.m.] the next business day.  Due to the same furlough program, the University will be closed [fill in, ex.: Nov. 23-25 and Nov. 27].  Any messages left for me during that timeframe will be returned [fill in, ex.: Nov. 30] after [fill in: ex. 8 a.m.] If this is a true [ex. fill in: media/network/facilities] emergency -- example, fire, flood or earthquake -- please call the University Police Department at 415/338-7200 and they will determine whether [fill in, ex., I/administrator on call/spokesperson on call] should be called in for an emergency assignment.

Other resources for implementing the furlough program and budget cuts are available at the Human Resources Web site http://www.sfsu.edu/~hrwww  and the Budget News Web page http://www.sfsu.edu/~news/2009/summer/15.html. Faculty, staff and students are urged to bookmark these pages and visit them periodically for updates.

-- Ellen Griffin

 

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