University Presidential Lease
After the request for facilities rental is approved, the requestor shall sign a University Presidential Lease, which will be forwarded to the requestor by the Office of Special Events & Projects.

The requestor shall deliver the completed Presidential Lease with a Certificate of Insurance, containing all provisions as outlined in the Presidential Lease no later than ten days prior to the event unless special arrangements have been made with the Office of Special Events & Projects.

The University reserves the right to cancel the reservation if this requirement is not met.

Insurance Requirements
The University may require additional insurance depending upon the type of activity being held. If so, the lessee will be informed of this requirement in writing before the Presidential Lease is prepared and signed.

Fiscal Responsibility
The Office of Special Events & Projects will maintain a financial plan and budget for each event or conference in accordance with University fiscal and administrative policies.

The office will be responsible for:

1. Developing an operational budget for each event and conference for use of facilities, supplies, technical services, and other expenses that may be necessary.
2. Including provision for advance deposits, advance expenses, cancellation fees, refund policies and prompt recovery of costs in lease agreements.
3. Depositing fees collected into an administrative special projects account for San Francisco State University.

1. For most events payment in full is due no later than 10 working days prior to the scheduled event. The University may require partial payment at an earlier date. If so, lessee will be informed of this requirement in writing before the Presidential Lease is prepared and signed.
2. The lessee shall deliver the check or money order (made payable to San Francisco State University-Community Events) to the Office of Special Events & Projects.

Cancellations

1. A refund (less than actual costs that have already been incurred by the University) will be made to those who cancel their facilities rental reservation within 30 days prior to the scheduled event.
2. Other refunds by the University are subject to the following time frames:
   • Between 22 and 25 days: 75% of rental charge
   • Between 15 and 21 days: 50% of rental charge
   • Between eight and 14 days: 25% of rental charge
   • Less than eight days: no refund