One important factor in the success of a student organization event is the marketing strategies used to publicize. Below are several publicity options available to you as recognized student organizations.
Student Life Calendar
Student organizations can post meetings and events occurring on campus to the Student Life Calendar. This online calendar is intended to be a comprehensive, centralized listing of student activities on campus. Posting to this calendar is done through OrgSync by creating a public event and then requesting to add it to the community-wide calendar.
Student organizations must adhere to the following:
- Student organizations are to be cognizant to not post flyers on department or specific building bulletin boards without appropriate approval.
- No publicity may be posted on walls, doors, windows, lamp posts, plants, garbage cans, phone booths, vehicles, etc.
- Printed publicity must be written in English. Translation is required on postings/flyers that are written in a language other than English.
- The name(s) of the sponsoring student organization(s) is/are required on all postings/flyers.
- The use of banners, flags and posting of flyers on University buildings is prohibited (including the Student Center).
- Unapproved postings/flyers will be removed.
- Accessibility: student organizations must include an accessibility statement on all communications announcing a meeting or other event. An example is as follows: "[Student organization] welcomes persons with disabilities and can make reasonable accommodations upon request. If you need reasonable accommodations for this event, please contact [person in your organization at xxx-xxx-xxxx or email@example.com] by [date-15 working days before event]."
Banners: Cesar Chavez Student Center Mezzanine Railing
Banners advertising major programs and events are popular and effective tools for advertising in the Cesar Chavez Student Center (CCSC): CCSC banner guidelines include:
- Only recognized student organizations, University departments, and programs may post banners.
- The banner must be for a specific event (e.g., meeting, reception, speaker). Only one banner is allowed per event.
- The date, time, and place of the event must be clearly marked on the banner.
- Philosophical or political statements are not permitted. General “welcome back” statements are permitted for the first 10 days of each semester.
- Banners may be hung for 5 days before the event. Each organization is responsible for removing its banner after 5 days or the student center staff will remove and recycle the banner.
- All banners must be approved and date-stamped by the Information Desk staff. Banners without the date stamp will be removed.
- Banners must remain down for at least 7 days before they can be approved again.
- Banners advertising ongoing Associated Students programs (e.g., EROS, Women’s Center, Legal Resource Center, etc.) may be hung for one month at the beginning of each semester.
- Organizations wishing to post a banner publicizing an off-campus event are required to include the following statement on the banner: “This activity is NOT sponsored by San Francisco State University.”.
- Banners may be no longer than 10 feet and no wider than three 3 feet and should be neatly lettered and legible from the ground level.
- If a banner is in a language other than English, it must include an English translation.
- All sponsoring organizations must be listed on the banner.
- The sponsoring group is responsible for hanging the banner in an available mezzanine railing space and for removing the banner and tape from the railing when the stamped date has expired.
- Railing space is available on a first-come, first-served basis.
- The Student Center is not responsible for banners that become missing or damaged.
- Banners may not be hung on the cement columns or walls in the Student Center. They must be hung only on the railings. (The sole exception is the railing facing Malcolm X Plaza, which is reserved for use by Associated Students Performing Arts year around.)
If you have any questions about these policies, please contact the Assistant Director, Programs and Services, at 415/338-2820 or Room T-119 in the Cesar Chavez Student Center.
Banners: Malcolm X Plaza Events
If a student organization has an authorized Malcolm X Stage event, approved by SICC, they may hang a banner or banners on the metal scaffolding of the Malcolm X Stage on the day of the event. The banner(s) must comply with the sizes listed for each location. The banner(s) may be hung 30 minutes before the event and must be removed immediately after the event. The banner must be legible, with the sponsoring organization clearly named. All tape, string, or rope used to secure the banner(s) must be removed following the event. All unauthorized banners will be removed.
For more information, please contact SAE at firstname.lastname@example.org or SSB 206.
Cesar Chavez Student Center (CCSC) Information Desk
Student organizations may submit two fliers per event to post in the CCSC. CCSC will date stamp the flyers and post them for one week. Unauthorized flyers will be removed. Student organizations are strongly encouraged to familiarize themselves with the CCSC banner and posting policies/procedures. For more information contact the Assistant Director of CCSC at 415/338-2820.
Student organizations should consult with SAE prior to chalking on the University sidewalks or cement paths. Information for chalking must be provided at the time of the event planning process. Ground-chalking only is allowed, chalking on walls is not permitted. Chalking in the residential community requires additional approval.
Student organizations can request to have a SF State email/web account. Information about obtaining an @mail.sfsu.edu email account for a student organization is available in the organization's OrgSync portal.
Golden Gate [X]press
The Golden Gate [X]press is the student newspaper located in the Journalism Department. Student organizations interested in placing an article, news release or announcement should contact the Golden Gate [X]press for more information at 415/338-3313 or http://xpress.sfsu.edu/.
KSFS Radio is the campus radio station located in Creative Arts Room 125. For more details about submitting brief announcements contact 338-2428 or http://ksfs.sfsu.edu/.