Student Activities & Events

Image: Photos of the diverse SF State Student community getting involved in various activities such as joining organizations and participating in the SF State Greek Life. Also pictured is the Student Involvement and Career Center Logo.

Outdoor Events

Fall 2016 Outdoor Event Requests

Click here to go to the online form to request outdoor event space for events for the fall 2016 semester.

General guidelines/rules for outdoor events.

  • Permits are available during the timeframes listed below. Student organization/department outdoor events are generally Monday-Friday from 10am - 5pm when Fall and Spring semester classes are in session (amplified sound timeframes are shorter and described below).
  • Outdoor events are not permitted during dead week (the last full week of classes each semester), finals week, summer, winter, and spring breaks. If the University is closed for any reason, outdoor events are also cancelled/not permitted.
  • Fines may be incurred for damaged SF State property used during outdoor events. The student officer/department representative filling out the permit is responsible for informing the organization/department of the relevant University policies and procedures, including Time, Place, and Manner (University Directive #89-13). All tables and chairs must be placed on the cement sidewalks, not on the grass areas. Use of the grass areas requires matting that includes a University grounds fee.

Reservation Procedures for All Outdoor Venues

Due to the high demand for Malcolm X Stage and the Quad during the academic year, the following guidelines have been established to create a fair, equitable and clear process for reserving these venues:

  • The Student Activities and Events office will start accepting requests on the dates and times below for outdoor events occurring on Malcolm X Stage, Centennial Walkway and/or the Lawn Area during the 2016-2017 academic year.
    • Historical events for the fall 2016 semester: Sunday, May 1, 2016, at 8:00 a.m. until 11:59 p.m. on Sunday, May 15, 2016. Historical is defined as events that have occured outdoors for at least 5 years.
    • All events for the fall 2016 semester: Monday, May 16, 2016, at 12:00 a.m. on a rolling first-come-first-served basis.
    • Historical events for the spring 2017 semester: TBD, November , 2016, at 8:00 a.m. through 5:00 p.m. on TBD, November , 2016. Historical is defined as events that have occured outdoors for at least 5 years.
    • All events for the spring 2017 semester: TBD, December , 2016, at 8:00 a.m. on a rolling first-come-first-served basis.
  • Only currently registered student organization officers (named on the registration form and attended a Student Leader Orientation) can submit requests for student organizations and department faculty and staff with SF State identification can submit requests for departments.
  • All requests are initially made with the Student Activities and Events office using the appropriate Request Form(s).
  • All requests must be completed at least 10 business days prior to proposed event. The Student Activities and Events office continues to work with student groups with event planning pertaining to current world events as they develop.
  • All scheduling requests are on a first-come-first-served basis.
  • If the outdoor venue is available for the date requested, the person who submitted the request will be notified by email to confirm that the space has been tentatively held pending event approval.
  • The Student Activities and Events staff may request further information and/or a meeting to learn more about the event and resources needed to provide a safe and successful program.
  • Amplified sound can be used for registered campus events in Malcolm X Stage during the hours of 12:00 p.m. to 2:00 p.m. on Monday - Friday. The Student Center Sound System (SCSS) must be used for outdoor events. If particular amplifiers or speakers cannot be directly connected into the SCSS, or have an independent volume control device, it will be the responsibility of the student organization sponsoring the event and the performers playing the music, in collaboration with the Student Center sound technicians and SAE staff, to not exceed the 75 decibel level measurement.
  • Bands with amplified sound are restricted to 12:00 p.m. to 1:00 p.m. (the lunchtime hour) on Tuesdays and Thursdays. This is due to an in depth study in Spring 2010 which showed fewer courses are offered in surrounding buildings during this time period. We strongly suggest that all organizations sponsoring a band work closely with Associated Students Inc. Performing Arts in an effort to provide more consistency with band and sound management.
  • Groups reserving an outdoor venue and canceling events without appropriate notice to the Student Involvement and Career Center (at a minimum 7 business days) will impact future reservation requests.
  • Questions regarding your reservation can be directed to Vernon Piccinotti (vjp@sfsu.edu).
  • We look forward to working with you on your event.

Informational Tabling

Visit Orgsync.com to request a tabling permit. All permits are listed under your Organization portal's "forms" menu option. SAE only works with current organization officers listed on the student organization registration form who have attended a Student Leader Orientation (SLO). Click here to see a map of designated tabling areas.

General guidelines:

  • Permits are available on the Thursday prior to the week you want the table. Actual tabling is permitted Monday-Friday when Fall and Spring semester classes are in session.
  • Tabling and Outdoor events are not permitted during dead week (the last week of classes each semester), finals week, summer, winter, and spring breaks. If the University is closed for any reason, tabling/outdoor events are also cancelled/not permitted.
  • Fines may be incurred for damaged SF State property used during outdoor events. The student officer/department representative filling out the permit is responsible for informing the organization/department of the relevant University policies and procedures, including Time, Place, and Manner (University Directive #89-13). All tables and chairs must be placed on the cement sidewalks, not on the grass areas. Use of the grass areas requires matting that includes a University grounds fee.

Procedured to aquire a tabling permit:

  • Visit Orgsync.com to request a tabling permit. All permits are listed under your Organization portal's "forms" menu option.
  • Complete the SAE tabling permit.
  • If doing a fundraiser, complete all sections outlining the following: purpose for the fundraiser, items to be sold or given away, and how the funds collected will be utilized.
  • Complete SAE food permit (if food is to be sold or distributed as part of fundraiser).
  • Wait for approval email and print it out using the appropriate method explained during the SLO.
  • Once approved, tabling is permitted in the assigned zone. If tabling in an unnassigned zone, said table will need to be moved to an appropriate zone if applicable.
  • Tabling questions should be directed to Larry Birello (lbirello@sfsu.edu).
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