Committee Structure, Page 3

14. LIBRARY ADVISORY COMMITTEE

Charge:

The Library Advisory Committee shall advise the University Librarian on the resolution of problems affecting the Library in respect to its function as an All-University support service. The Committee is responsible for attempting to obtain a balance between the Library considered as an independent unit and the Library considered as providing support service to the diversified clientele which comprises the University.

Membership (revised 09/07/99):

• One representative from each College to serve two-year terms.

15. PROFESSIONAL DEVELOPMENT COUNCIL

Academic Senate Policy #S99-183 (formerly#S93-183)

Membership

• One member elected by the faculty (tenured, tenure track, and lecturers) of each College and the Library for staggered two-year terms. Initially, this will be accomplished by faculty members drawing lots to determine one and two year terms. Individuals serving as College/Library representatives are eligible to succeed themselves in office.
• One faculty representative chosen by the Center for the Enhancement of Teaching Advisory Board to serve a renewable one-year term.
• One faculty representative chosen by the Executive Committee of the Academic Senate from a list of active PIs (Principal Investigators) or PDs (Project Directors) provided by the Office of Research and Sponsored Programs (ORSP) to serve a renewable one-year term.
• One faculty representative chosen by the Community Service Learning Steering Committee to serve a renewable one-year term.
• One College dean selected by the Vice President for Academic Affairs for a renewable one-year term.
• The Associate Vice President for Research and Sponsored Programs.
• The Dean of Faculty Affairs and Professional Development.

16. STUDENTS, FACULTY AND STAFF WITH DISABILITIES

Academic Senate Policy #S06-024

Charge:

The All-University Committee on Students, Faculty and Staff with Disabilities shall aid the University in complying with CSU, state and federal regulations relating to students, faculty, and staff with disabilities. The committee shall also initiate efforts designed to improve conditions for students, faculty, and staff with disabilities.

1. The committee and the Director of the Disability Programs and Resource Center (DPRC) shall review existing university policies and practices to determine whether these policies and practices comply with CSU, state, and federal, laws, regulations, and codes. The committee shall forward the results of its review to the President and to the Academic Senate. As new policies and practices develop, the committee and the Director of the DPRC shall review them to determine their impact on persons with disabilities. The policies and practices which fall within the scope of the committee's charge shall include, but not be limited to, those affecting employment practices and working conditions; academic and non-academic programs and services; physical plant construction and operation; and other administrative affairs areas.
   
   
2. The committee shall recommend, to the President and to the Academic Senate, modifications of proposed and existing policies and practices which do not comply with CSU, state, or federal regulations relating to persons with disabilities.
   
   
3. The committee shall recommend, to the President and to the Academic Senate, appropriate policies and programs that mitigate the effects of any past, existing, and potential disability-related discrimination.
   
   
4. The committee shall review proposed changes in physical plant structure or location and in academic and nonacademic programs and services, assessing the impact of the changes on persons with disabilities. Such changes shall include, but not be restricted to, major and minor construction; changes in operating policies; and changes in general graduation requirements. Proposals for such changes should be forwarded to the committee in sufficient time for review prior to the implementation of the change. If the committee determines that a proposed change will have a deleterious effect upon the accessibility of programs or services to persons with disabilities, the committee shall forward its findings to the President, to the Academic Senate and to the director of the unit or units involved in the change.
   
   
5. The committee shall develop policy recommendations designed to improve the accessibility of university programs and services to persons with disabilities. These recommendations shall be forwarded to the President, to the Academic Senate and to appropriate university units for consideration.
   
   
6. The committee shall initiate and promote informational materials and activities as part of its implementation of the aforementioned responsibilities.

1. The committee shall consist of:
   
   
   1. One representative appointed by the President
   2. One representative appointed by each of the members of the President's Cabinet, to include at least two MPP and two non-MPP staff members (preferably with disabilities);
   3. Two students (preferably students with disabilities) appointed by the Associated Students Inc.;
   4. Two faculty members (preferably faculty members with disabilities) appointed by the Executive Committee of the Academic Senate; and
   5. The Director of the Disability Resource Center, who shall serve as an ex-officio voting member
      
      
2. Members shall serve three-year terms, except for students who shall serve one-year terms.
   
   
3. The committee shall, by majority vote, add up to five additional voting members, in order to:
   
   
   1. ensure representation from Academic Affairs, Business and Finance, Human Resources, Information Technology, Parking, Procurement, and Student Services, per CSU Executive Order 926;
   2. increase the representation of persons with a variety of disabilities on the committee.
      
      Such additional appointments are subject to annual renewal.
      
      
4. The committee may, by majority vote, invite representatives of interested community groups or agencies to serve as non-voting adjunct members, for the purpose of integrating university and community efforts to improve conditions for persons with disabilities. Such invitations are subject to annual renewal.
   
   
5. The committee shall elect its chair annually by majority vote.
   
   
6. The parties responsible for making appointments to the committee shall publicize the fact that such appointments are to be made, so as to make it possible to secure nominations or self-nominations from members of the campus community.

Reports:

1. The committee shall file an annual report with the Academic Senate and the President.

17. TEACHER CREDENTIAL COMMITTEE

Excerpt from Academic Senate Policy #S94-146

Charge:

a) The Teacher Credential Committee (TCC) shall make recommendations to the Dean of the College of Education regarding all existing and proposed University teacher credential programs.

b) TCC shall have the responsibility for implementing policies of the All University Teacher Education Committee (AUTEC) that relate to teacher credentialing. This responsibility shall include the review and approval of courses and procedures proposed by Departments and Colleges to meet AUTEC guidelines for:

• early field experience units
• certification of subject matter competency
• joint supervision of candidates for teaching credentials
• multicultural knowledge and skills
• recruitment of racial and ethnic minority students into teaching credential programs
• implementation of computer literacy requirements

d) Any action or decision of TCC relating to AUTEC policies shall be subject to appeal by the affected Department or College to AUTEC.

Membership:

• One representative from each College
• One representative from the Liberal Studies Council
• One representative from the Credential Analyst Office
• One representative from the K-12 Public School area
• One representative from each of the following Teacher Education Departments:

• One student representative from the following Teacher Education Departments:

• The Associate Dean of the College of Education

18. ALL-UNIVERSITY TEACHER EDUCATION COMMITTEE

Academic Senate Policy #S94-146

Charge:

1. The All-University Teacher Education Committee (AUTEC) shall serve as a major university forum for issues related to teacher education and shall recommend and support activities designed to foster positive attitudes toward teacher education and the teaching profession. Recommendations may address issues such as practices in retention, tenure, promotions, sabbatical, release time, professional development, and research opportunities to assure that unique demands on education and academic department faculty involved in teacher preparation are recognized adequately.
2. AUTEC shall promote meaningful and positive collaboration among faculty from the subject matter departments, the College of Education, and the K-12 public/private school community.
3. AUTEC shall work in close cooperation with participating departments, the Liberal Studies Council, and the Teacher Credential Committee.

• Vice President for Academic Affairs or designee
• Chair of Liberal Studies Council or designee
• Chair of Teacher Credential Committee or designee
• College Deans or designees
• Chair of Department of Elementary Education or designee
• Chair of Secondary/Post Secondary Education or designee
• Public school representative
• Teacher Education Student
• Academic Senate Representative
• Dean of Students or designee
• Director of the Center for the Enhancement of Teaching
• Campus multicultural diversity representative*

19. UNIVERSITY ACADEMIC ASSESSMENT ADVISORY COMMITTEE

Academic Senate Policy #S99-206

MEMBERSHIP COMPOSITION

The membership of the University Academic Assessment Advisory Committee shall include the following:

One faculty representative elected by each of the nine colleges of the university

One faculty representative elected by the University Library

One faculty representative elected by the Student Services Professionals

The Chair or designee of the Academic Program Review Committee

The Chair or designee of the Curriculum Review and Approval Committee

The Chair or designee of the General Education Council

The Chair or designee of the Graduate Council

One undergraduate student and one graduate student as designated by the President of the Associated Students

One representative appointed by the Provost

Coordinator of Academic Assessment [ex officio, non-voting]

Committee members shall serve two-year renewable terms.

A chair shall be elected by the membership and serve a one year renewable term. 

CHARGE

The charge of the University Academic Assessment Advisory Committee is to provide a channel for communication, advice, and liaison among Academic Affairs, the Academic Senate, and the faculty on academic assessment. For the purposes of this charge, academic assessment is defined as the use of quantitative and qualitative methods and measures to evaluate the process and outcomes of student learning.

20. UNIVERSITY ADVANCEMENT ACTIVITIES ADVISORY COMMITTEE

Academic Senate Policy #F98-184 (formerly #S93-184)

MEMBERSHIP COMPOSITION

• Four faculty elected for three-year staggered terms
• The Chair of the Academic Senate (or designee);
• Two Deans, selected annually by the Vice President for Academic Affairs;
• Two professional staff representatives selected annually by the Vice President for University Advancement.

Each College/Library/Student Services faculty unit, not represented by continuing members, shall elect one nominee each. An all-university election will be held to elect sufficient faculty to fill the vacant positions from the slate of nominees. The first all-university election will produce staggered terms; the two nominees with the highest vote total will be elected for three year terms, the nominee with the third highest vote total will be elected for a two year term, and the nominee with the fourth highest vote total will be elected for a one year term. 

CHARGE

The University Advancement Activities Advisory Committee, an all-university committee, shall meet at least once each semester to provide counsel on the planning and execution of assignments such as alumni relations, commencement and other special events, development, governmental relations, public affairs, publications, and recommend developmental fund raising priorities to the President.

The University Advancement Activities Advisory Committee shall provide its annual report to the President, Vice President for University Advancement and the Academic Senate (in accordance with Academic Senate Policy).

Staff support for the Committee’s activities shall be provided by the Office of the Vice President for University Advancement.

21. UNIVERSITY HISTORICAL ARCHIVES

Academic Senate Policy #S03-225

Membership & Charge:

The San Francisco State University Historical Archives shall be the official repository for non-current records and other materials that document the history of the University and that are of permanent value.  The Historical Archives shall collect, preserve, and provide access to such materials relating to the history of the University.

The University Historical Archives Advisory Committee shall consist of:

• Three faculty members chosen by the Executive Committee of the Academic Senate from the departments that have courses that most frequently involve use of the University Historical Archives.  These members shall serve for overlapping three-year terms.   Each year, when it comes time to select these committee members, the Library faculty member with primary responsibility for the SF State Historical Archives shall advise the Executive Committee on those departments from which appointments should be made.
• One member of the Academic Senate chosen by the Executive Committee for a one-year term; that member shall serve as liaison to the Executive Committee of the Senate.
• The Library faculty member with primary responsibility for the SF State Historical Archives.
• The University Librarian or designee.
• The University administrator with primary responsibility for records management (or designee)
• One alumnus/a chosen by the Alumni Association.

The University Historical Archives Advisory Committee shall advise the University Librarian, the Library faculty member with primary responsibility for the SF State Historical Archives, and the University administrator with primary responsibility for records management regarding the collection and preservation of, and access to, materials related to the history of the University.  The committee shall develop a comprehensive archival policy for all University materials that are likely to be of permanent value in understanding the history of the institution.

The University Historical Archives Advisory Committee shall meet at least once each semester.  The first meeting of each year shall be called by the Library faculty member with primary responsibility for the SF State Historical Archives.

The committee shall elect its own chair from among the faculty members of the committee at the first meeting of each academic year.

22. UNIVERSITY TENURE AND PROMOTIONS COMMITTEE

Academic Senate Policy #F06-241

The University Tenure and Promotions Committee shall consist of five members, elected according to the following procedures. University Tenure and Promotions Committee members must be tenured Professors.  During the spring semester, one tenured Professor from each unit (College or Library) that does not have a member continuing on the University Tenure and Promotions Committee shall be nominated according to the procedures for electing College representatives to the Academic Senate. An all-university election shall be held by the end of April to elect the members of the University Tenure and Promotions Committee from the pool of nominees. Each faculty person may vote for as many persons as there are vacant seats in this election. Those receiving the highest vote tally shall be elected to the committee. In case of a tie vote for the last seat, a run-off election between the tied candidates shall be conducted.

College deans, University and College administrators, department chairs, and members of department peer review committees, members of the Academic Senate and Academic Freedom Committee are not eligible to serve.

In the event a College or the Library does not have at least two eligible tenured Professors or Librarians, the unit shall have the option of recommending its nominee to the University election from the pool of eligible tenured Professors University-wide. The College or Library shall decide upon its nominee through a unit election process.

If a vacancy occurs on the University Tenure and Promotions Committee after the University election, the person with the next highest number of votes in the University election shall be appointed.

Each member of the University Tenure and Promotions Committee serves a term of two years. Members may succeed themselves in office, with the exception that no one may serve for more than four consecutive years.

The members of the University Tenure and Promotions Committee shall elect one of their members to serve as chair. The chair's term is one year.

The University Tenure and Promotions Committee may participate in meetings having to do with general promotions policies and processes where such meetings or communication sessions do not involve discussion of individual cases.

23. UNIVERSITY RESEARCH COUNCIL (#S04-231)

Charge to the Council

The University Research Council promotes research activities necessary to the University’s mission, and recommends policy concerning the University’s research agenda and its relationship to the education of a diverse student body. The Council shall ensure an active faculty role in recommending policies and providing avenues for discussion of issues related to research at the University. The Council shall take an active role in advocating and celebrating excellence in research.

Membership Composition

• Five faculty representatives selected by the Executive Committee of the Academic Senate for staggered renewable two-year terms. Initially, this will be accomplished by faculty members drawing lots to determine one and two year terms. The Executive Committee is encouraged to achieve representation from among all research disciplines on campus and to select at least one faculty representative from among the directors of campus research centers and institutes.
• Two people, one of whom is a College Dean, selected by the Vice President for Academic Affairs for a renewable one-year term.
• The Associate Vice President for Research and Sponsored Programs shall serve as an ex-officio member.
• The Dean of Graduate Studies shall serve as an ex-officio member.

Organization

• The Research Council's regular advisory statements and annual report shall be addressed to the President, the Vice President for Academic Affairs, and the Academic Senate.
• The Council shall hold at least two meetings per semester.
• Each year the committee shall elect its own chair from among the faculty representatives.

24. UNIVERSITY SABBATICAL COMMITTEE (USC) (S03-18)

The University Sabbatical Committee (USC) shall consist of one tenured faculty representative elected from each college and library unit. Initially five USC members shall serve for one year and four members shall serve for two years to stagger the terms. Thereafter each elected USC member shall serve a two-year term. Under Academic Senate supervision, USC shall meet in late October to elect a USC chair who will serve for one year. By early November, USC shall convene to review the applications and recommendations independent from the Office of the Provost. USC shall make independent recommendations, based on the stated policy criteria for granting sabbatical leaves, to the Provost. The University Sabbatical Committee's recommendations and those of the Provost shall be forwarded by the Provost to the President for granting the final awards.

25. UNIVERSITY COMMITTEE ON WRITTEN ENGLISH PROFICIENCY (CWEP) (S06-014)

CHARGE

Many committees and programs at SFSU participate in activities designed to support the written proficiency of our students. CWEP, however, deliberates on the way in which the campus as a whole pursues the writing proficiency of its students and serves as a "clearing house" for all-University literacy efforts. CWEP is also responsible for promoting the participation of all SFSU faculty in achieving this goal.

Since CWEP proposes, reviews and provides recommendations regarding policy and procedures on writing proficiency, it is important that it maintain communication and consult as appropriate with standing academic and administrative committees, departments, programs, colleges, and the Academic Affairs officers and the academic deans. Similarly, when any subset of the aforementioned bodies is considering modifications to practice or policy affecting the written proficiency of students, it will be expected to consult with CWEP in a timely fashion prior to approval.

The Dean of Undergraduate Studies and/or the Dean of the Graduate Studies (or their designees to CWEP), as appropriate, will be responsible for ensuring that this consultation takes place, most especially when it affects implementation of campus-wide writing-proficiency policies. Proposed changes to such policies should be developed with broad consultation as described above before submission to the Academic Senate.

The specific functions of CWEP include the following:

1. Recommend appropriate actions to implement University policy on undergraduate written English proficiency.  Recommendations regarding the undergraduate written English proficiency requirements will be made to the Dean of Undergraduate Studies and to official policy-making bodies in accordance with established university policies and procedures and practices;
   
   
2. Recommend appropriate actions to implement University policy on graduate written English proficiency.  Recommendations regarding the graduate written English proficiency requirements will be made to the Dean of the Graduate Studies and to official policy-making bodies in accordance with established University policies, procedures and practices;
   
   
3. Serve as consultant on undergraduate and graduate written English proficiency to appropriate standing academic policy committees (e.g., APC, CRAC, EPC, GEC or successor bodies) and to the Vice President for Academic Affairs or his/her designee;
   
   
4. Serve as consultant in the implementation of undergraduate and graduate written English proficiency to the Dean of Undergraduate Studies, the Dean of the Graduate Studies and the Vice President for Academic Affairs or his/her designee;
   
   
5. Serve as a subject-matter resource and liaison to faculty members and/or department/program chairs who seek assistance in developing writing components in their programs. The committee, on its own or jointly, may sponsor and consult on the following kinds of activities to strengthen, enhance, and improve student writing proficiency across the curriculum in both undergraduate and graduate programs:
   
   
   • Workshops focusing on such topics as grading, holistic evaluation, pedagogical strategies, and other competency areas to enhance the overall quality of instruction in courses having a substantial written English component.
   • Workshops for instructors interested in improving the quality of student writing across the curriculum;
   • Workshops on cultural and linguistic diversity;
   • Development and distribution of guidelines and materials to assist faculty members in enhancing both the content and pedagogy of written communication in English.
     
     
6. Evaluate proposals and make suggestions for improvement of disciplinary writing components, including assessment procedures, upon written request from program faculty.  Copies of CWEP’s written recommendations will be submitted to the appropriate department chair, college dean and the Dean of Undergraduate Studies and/or the Dean of the Graduate Studies;
   
   
7. Submit an annual report to the Academic Senate summarizing committee activities.
   
   Recommendations for changes in policy shall be submitted to the appropriate standing academic policy committees (e.g., EPC, APC, CRAC, GEC or successor bodies) and to the Vice President for Academic Affairs or her/his designee.  Recommendations for routine procedural modifications shall be submitted to the Vice President for Academic Affairs or her/his designee.

COMMITTEE COMPOSITION

CWEP will consist of the following members:

Voting Members:

• The Writing Across the Curriculum/Writing in the Disciplines Coordinator;
• The Composition Coordinator (or designee);
• The Coordinator of Composition for Multilingual Students (or designee);
• One faculty member from the English Department, elected according to its established procedures;
• Eight faculty members, one representing each College, elected by their respective Colleges through established procedures;
• One undergraduate and one graduate student selected by the Associated Students;
• One tenured English or ESL Department faculty member invited by the committee from one of the major feeder community colleges, for a one-year renewable term, who will serve as the community college liaison to the committee; and
• The Coordinator of the Learning Assistance Center (or designee).

Non-Voting Members:

• The Dean of Undergraduate Studies or designee;
• The Dean of Graduate Studies or designee;
• One member of the Academic Senate Educational Policies Council (EPC);
• One representative from the Library who has expertise in information competence, selected according to the Library’s established procedures;
• A student services professional who is in direct contact with students and has experience with student issues related to writing, elected by the Student Services Professional electorate;
• One member of the Academic Affairs staff to be appointed by the Vice President for Academic Affairs and to serve as staff to the committee;
• The GET Coordinator (or designee);
• The JEPET Coordinator (or designee);
• The Reading Coordinator (or designee).

Each of the nine elected faculty members will serve for a three-year term, with the initial members drawing straws for 3 one-year terms, 3 two-year terms, and 3 three-year terms.  In the event that a member of the committee is replaced before the expiration of her/his term, the replacement shall serve out the remainder of the term, so that the nine elected committee members shall continue to have staggered terms. The Associated Students members may stand for re-election or re-appointment for one successive term only.  The committee shall elect one of its members as Chair for a one-year term at the first meeting following spring elections and the seating of new members.