SFSU Safety and Risk Management | Workers' Compensation

SFSU Office of Safety and Risk Management

Workers' Compensation

Frequently Asked Questions (FAQs)

What is Workers' Compensation?
Who is covered by Workers' Compensation?
What types of injuries and illnesses are covered by Workers' Compensation?
How do I claim benefits under Workers' Compensation?
Where can I go to receive medical assistance?
Who is Octagon Risk Services?
How does this affect my health care insurance?
Workers' Compensation Benefits Summary
Additional Workers' Compensation Information

What is Workers' Compensation?

Workers' Compensation is an employer-paid benefit that provides you with medical, compensation, and vocational rehabilitation benefits if you are injured on the job or become ill because of your work. Workers' Compensation provides your dependents with a death benefit in the unlikely event that you die because of an injury or illness that results from your work for the University.
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Who is covered by Workers' Compensation?

San Francisco State University employees (including faculty, staff, management, special consultants, student assistants, and work-study students), appointed volunteers, and some students enrolled in off-campus internships are covered by Workers' Compensation. You are covered when you perform your work for the University. Coverage begins the first minute that you are on the job and continues any time that you work. You do not have to work a certain amount of time or earn a certain amount of money before you are covered. Coverage is automatic and immediate.
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What types of injuries and illnesses are covered by Workers' Compensation?

Any injury or illness, caused by your job, is covered by Workers' Compensation. This includes minor injuries and illnesses as well as serious injuries and illnesses. Under Workers' Compensation, you are covered no matter who was at fault for your injury or illness.
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How do I claim benefits under Workers' Compensation?

Immediately report your injury or illness to your supervisor. This helps protect your right to Workers' Compensation benefits. Your supervisor should provide you with a Workers' Compensation claim form (DWC Form 1). If your supervisor does not provide you with a claim form, contact the Office of Safety and Risk Management (x82565, ADM 252) to receive a claim form. You may also receive a claim form from the Student Health Service, at the time of your treatment there. Complete and return the claim form to your supervisor or the Office of Safety and Risk Management. The Office of Safety and Risk Management will send your claim to Sedgwick.
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Where can I go to receive medical assistance?

If your injury or illness is an emergency, call for help immediately. Dial 911. If your injury or illness is not an emergency, you may begin your medical treatment by proceeding to the Student Health Service. No appointment is necessary. In all cases, you will be provided access to the University's network of skilled physicians and health care providers specializing in occupational injuries and illnesses. If you pre-designate your personal medical provider in writing to Human Resources, you may go to that provider for your medical care.
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Who is Sedgwick CMS?

Sedgwick CMS (Sedgwick) administers San Francisco State University's Workers' Compensation program. Sedgwick is a nationwide claims administrator with headquarters in Oakland. Sedgwick determines whether you are eligible to receive Workers' Compensation benefits for your injury or illness. Sedgwick pays all your approved medical bills and pays you any compensation that is due to you (except for industrial disability leave (IDL) and enhanced industrial disability leave (EIDL), which are paid by the University. Sedgwick works with your medical care provider to ensure that you receive high-quality, timely medical care.
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How does this affect my health care insurance?

Workers' Compensation is separate from your health care insurance. Workers' Compensation covers all work-related injuries and illnesses. There are no deductibles or co-pays. Sedgwick pays all approved medical bills.
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Workers Compensation Benefit Summary

Medical Care Benefits

Workers' Compensation provides all the medical care reasonably required to cure or relieve the effects of your work-related injury or illness. This includes payment of medical, hospital, and prescription bills. This also includes reimbursement of reasonable mileage and transportation expenses resulting from your medical care.

Compensation Benefits

Compensation benefits include Temporary Disability benefits and Permanent Disability benefits. Compensation benefits are non-taxable.

Temporary Disability Benefits

There are 3 temporary disability benefits available under Workers' Compensation: Industrial Disability Leave (IDL), Enhanced Industrial Disability Leave (EIDL), and Temporary Disability Leave (TD). Each benefit is designed to provide you with wage loss assistance, in the event that your doctor releases you from work due to your work-related injury or illness. You may also receive a temporary disability benefit if your doctor places you on restricted duty, due to your work-related injury or illness, and the University does not have temporary transitional work available for you at that time.

Normally, there is a 3-day waiting period (including weekends) prior to the start of temporary disability benefits. This waiting period is waived if you are hospitalized as an in-patient, injured in a criminal act of violence, or disabled more than 14 calendar days.

Unless otherwise noted below, temporary disability benefits normally continue until one of the following events occurs.

Your doctor releases you to return to your usual job (whether or not you actually return to work)

You return to temporary transitional work, permanent modified work, or permanent alternative work with your doctor's approval

Your doctor determines that your medical condition is permanent and stationary or that you are permanently unable to work

Octagon will notify you if you are eligible to receive temporary disability benefits. Although you may be eligible to receive more than one type of temporary disability benefit, you may only receive one type of temporary disability benefit at a time. You must notify the Office of Safety and Risk Management of your benefit selection within 15 days of the date that Ward notifies you of your eligibility to receive temporary disability benefits. If you are eligible for IDL benefits (or EIDL benefits for unit 8 employees) and you do not notify the Office of Risk Management of your temporary disability benefit selection within 15 days, you will be automatically placed on IDL (or EIDL for unit 8 employees).

You may request a change in temporary disability benefits at any time during the first 90 calendar days that you are off work. This change is a one-time opportunity and becomes effective on the 90th calendar day of absence.

Industrial Disability Leave (IDL) See Supplementation Options below

You must be an active member of the California Public Employees' Retirement System (CalPERS) or State Teachers' Retirement System (STRS) to be eligible to receive IDL. If you are determined to be a "qualified injured worker" and you are offered a reasonable vocational rehabilitation plan, you must agree to cooperate and participate in the plan when furnished by the CSU. IDL pays you your full net pay for your first 22 working dates of disability. Thereafter, you may receive 2/3 your gross pay for up to 11 months of disability, as long as your absences occur within 2 years of your date of injury or your first date of disability. While you are paid IDL, your normal CalPERS/STRS retirement contributions and voluntary deductions such as health, dental, and vision plans continue. You continue to accrue sick leave and vacation credits. IDL is paid to you monthly by the University.
Enhanced Industrial Disability Leave (EIDL)
You must be an active member of CalPERS and a member of CSU bargaining unit 8 to be eligible to receive EIDL. If you are determined to be a "qualified injured worker" and you are offered a reasonable vocational rehabilitation plan, you must agree to cooperate and participate in the plan when furnished by the CSU. The EIDL benefit does not apply to presumptive, stress-related disabilities, any psychiatric disability, or any physical disability arising from a psychiatric injury.

EIDL pays you your full net pay for up to 1 year of disability, as long as your absences occur within 1 year of your date of injury. While you are paid EIDL, your normal CalPERS retirement contributions and voluntary deductions such as health, dental, and vision plans continue. You continue to accrue sick leave and vacation credits. EIDL is paid to you monthly by the University.

Temporary Disability Leave (TD) See Supplementation Options below

Anyone who is eligible to receive a temporary disability benefit may elect to receive TD. The amount that TD pays you is based upon California law and is determined by the date of your injury. The rate is normally 2/3 your average weekly wage with a minimum of $126.00 per week (or your actual weekly wage if that is less than $126.00) and a maximum of $490.00 per week, for injuries or illnesses that occur on or after July 1, 1996. Ward pays TD to you, every 2 weeks. No retirement contributions or voluntary deductions occur. You may elect to continue your health, dental, and/or vision plans by directly paying for them yourself. For more information regarding direct pay, contact the Benefits Division of the Human Resources Department at (415) 338-2683.

Supplementation Options - IDL and TD

IDL Supplementation
If you receive IDL at the 2/3 gross-pay rate, you may supplement your IDL payments with your sick leave credits, in order to receive your full net pay. To supplement IDL payments, you must have sufficient sick leave credits to increase your IDL payment to an amount equal to your regular daily salary or wage. IDL supplementation is generally limited to the use of sick leave credits that you accrued as of the date of your injury or illness or as of the first date of your IDL leave. IDL supplementation payments are taxable. You must notify the Office of Safety and Risk Management, of your desire to receive IDL supplementation, within 15 calendar days of the mailing of the notice of your temporary disability benefit eligibility by Octagon. IDL supplementation is paid to you monthly by the University.
TD Supplementation
If you receive TD, you may supplement your TD payments with your sick and/or vacation leave credits, to increase your TD payments. You may increase your TD payments up to any amount equal or less than your full net pay. TD supplementation is generally limited to the use of sick and/or vacation leave credits that you accrued as of the date of your injury or illness or as of the first date of your TD leave.

If you supplement your TD payments, your retirement contributions will continue. If your TD supplementation amount is sufficient, your voluntary deductions including health, dental, and vision plans will continue. TD supplementation payments are taxable. TD supplementation is paid to you monthly by the University.
Permanent Disability Benefits
Most people fully recover from their work injuries and illnesses. However, if your doctor determines that you will not recover completely and that you have reached a point where your condition is permanent and stationary, you may be eligible to receive permanent disability benefits. Permanent disability benefits are designed to compensate you for limitations in your ability to work in the future.

Vocational Rehabilitation Benefits

If you are unable to return to your job due to your work injury or illness, you may qualify for vocational rehabilitation benefits. Your vocational rehabilitation plan may include: modification of your current job, alternative employment at the University, educational/job retraining programs, and/or job placement assistance.

Death Benefits

Your surviving dependents are eligible to receive a death benefit if your work injury or illness results in your death. The amount of the death benefit depends upon the number of dependents eligible to receive the benefit.
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Additional Workers' Compensation Information

If you are off work while Sedgwick determines your Workers' Compensation benefit eligibility, you may submit an application for Nonindustrial Disability Leave (NDI) benefits to the Human Resources Department. For more information about NDI, contact Soledad Espitia (415) 338-3627.

San Francisco State University and Sedgwick may not be liable for the payment of Workers' Compensation benefits for your injury or illness if it arises out of your voluntary participation in an off-duty recreational, social, or athletic activity which is not a part of your work duties.

Due to the rules, exceptions, and deadlines that exist within workers' compensation, it is recommended that you actively communicate your questions and/or concerns to your supervisor, the Office of Safety and Risk Management, and/or Octagon. For more information, please contact:

Office of Safety and Risk Management
San Francisco State University
1600 Holloway Avenue, ADM 252
San Francisco, CA 94132
Telephone: (415) 338-2565
Fax: (415) 338-2498
Email: riskmgmt@sfsu.edu

You may also receive assistance by contacting Octagon Risk Services directly and identifying yourself as a SFSU employee at:

Sedgwick CMS
"CSU Unit"
P.O. Box 2078
Oakland, CA 94612
Telephone: (800) 225-2998
Fax: (510) 302-3267

This document is available on audiocassette tape and diskette upon request to the Office of Safety and Risk Management.

Note: It is a felony for anyone to file a false or fraudulent statement or to submit a false report or any other document for the purpose of obtaining workers' compensation benefits. Anyone caught performing these illegal acts will be prosecuted to the full extent of the law. If convicted, the person could face up to 5 years in prison, a fine up to $50,000, or both.

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Office of Risk Management, San Francisco State University, 1600 Holloway Avenue, San Francisco, CA 94132
riskmgmt@sfsu.edu
Last modified 04/08/2008