San Francisco State University Office of the President

Date: August 1, 2003

TO: Deans, Directors, Administrative Officers

FROM: Robert A. Corrigan, President

SUBJECT: University Executive Directive #03-31: Smoking (Supersedes UED #94-17a)

On February 19, 1993, Governor Pete Wilson signed and issued Executive Order W-42-93, banning smoking in state-owned buildings and leased space. Consistent with this order, Assembly Bill 291, signed by the Governor on October 11, 1993, extended this smoking prohibition to include all state-owned passenger vehicles, as identified in Section 465 of the California Vehicle Code. Both enactments became effective January 1, 1994.

At the September 2002 Board of Trustees' meeting, the Trustees adopted a resolution that added Section 42356 to Title 5, California Code of Regulations, which delegated authority to presidents and the chancellor to adopt rules regulating smoking on CSU campuses and properties. The resolution was adopted in response to discussions and concerns about secondhand smoke. Section 42356 gives presidents and the chancellor authority to set policy regarding regulation of secondhand smoke on campuses grounds. This University Executive Directive extends the current prohibition of smoking to 30 feet from a building doorway or ground level air intake structure.

San Francisco State University Policy Statement on Smoking

I. Policy Statement

It is the policy of San Francisco State University to provide a smoke free environment for its employees.

II. Background

On February 19, 1993, Governor Pete Wilson signed and issued Executive Order W-42-93, banning smoking in state-owned buildings and leased space. Consistent with this order, Assembly Bill 291, signed by the Governor on October 11, 1993, extended this smoking prohibition to include all state-owned passenger vehicles, as defined in Section 465 of the California Vehicle Code. Both enactments became effective January 1, 1994.

At the September 2002 Board of Trustees' meeting, the Trustees adopted a resolution that added Section 42356 to Title 5, California Code of Regulations, which delegated authority to presidents and the chancellor to adopt rules regulating smoking on CSU campuses and properties. The resolution was adopted in response to discussions and concerns about secondhand smoke. Section 42356 gives presidents and the chancellor authority to set policy regarding regulation of secondhand smoke on campuses grounds. This University Executive Directive extends the current prohibition of smoking to 30 feet from a building doorway or ground level air intake structure.

Environmental tobacco smoke (ETS) is recognized as the third leading cause of preventable death, behind active smoking and alcohol, and has been designated as a carcinogen (known to cause human cancer) by the State of California and the U.S Environmental Protection Agency. This Legislative ban on smoking will protect approximately 180,000 state workers from the effects of ETS during the course of their employment.

III. Provisions

1. University owned buildings and leased space

A. Effective January 1, 1994, smoking shall be prohibited in any campus owned building or leased space. This prohibition shall apply to any area enclosed by the outermost walls of the building. Atriums, balconies, stairwells, and other similar building features are to be considered "within a building."

B. Effective August 1, 2003, smoking shall not be permitted in any outdoor area within 30 feet of a building doorway or ground level air intake structure.

C. For purposes of fire safety, ashtrays and other appropriate smoking litter appliances will be provided outside of campus owned and/or leased buildings.

D. The University will not establish and/or identify specific outside areas for smoking.

2. University owned passenger vehicles and moving equipment

A. Effective January 1, 1994, smoking shall be prohibited at all times in any University owned vehicle.

B. The smoking prohibition applies to passenger vehicles and all other state owned mobile equipment to include light and heavy trucks, cargo and passenger vans, buses, and any other mobile equipment with an enclosed or enclosable driver/passenger compartment.

IV. Administration

The Dean of each College and or the Director in charge of each facility or area, (or their designee) shall be responsible for the implementation of the smoking policy and will establish periodic review of the process to assure conformity.
Deans and Directors will ensure that buildings and leased space covered by this policy shall at a minimum, have clearly displayed signs at all entrances/exits and other conspicuous locations (i.e., elevator landings, auditoriums, bathrooms, etc.) throughout the facilities to notify tenants and the public that smoking is prohibited within the building.

V. Resolution of Conflict

Where conflict occurs in the implementation of this policy, the Dean or Director of the work area involved should call the Environmental Health and Occupational Safety Office. If there can not be resolution at that level, the cabinet level officer of the facility concerned will determine the course of action.

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