Office of Student Programs & Leadership Development
Image: Photos of SF State students and scenes from around campus

Vendor Sponsorship Program

Student organizations may conduct vendor sponsored fundraising activities on campus, at designated areas and at specific times, during the fall and spring semesters. All fundraising activities shall be subject to the provisions of this policy and Executive order #89-13.

Vending Policy

  1. The Office of Student Programs & Leadership Development (OSPLD) works only with organization officers listed on the current OSPLD Student Organization Registration form who have also attended a Student Leader Orientation.
  2. Vendors must give the sponsoring organization a copy of their seller’s permit or business license.
  3. Student organizations requesting approval to sponsor a vendor may be required to
    provide written documentation demonstrating the benefits to be received by the campus
    organization.
  4. The sponsoring student organization and the vendor are required to provide OSPLD with a written agreement that establishes the percentage of sales or dollar amount to be given by the vendor to the organization. If the sponsoring organization is to receive a percentage of the sales, a sales report from the vendor to the organization, as well as to OSPLD, is required. The sponsoring organization must also provide a letter to OSPLD acknowledging deposit of a portion of the funds collected in the appropriate group/club account.
  5. Student organizations acknowledge liability for all business transactions of vendor.
  6. Vendor fund-raisers will be Monday-Friday 7:30 am to 5:00 pm for a total of five days or for any portion of those five days.
  7. Vendors must accompany students to the OSPLD mandatory vending orientation before being issued a vending permit.
  8. Vendor will be assigned an identification number and area.
  9. Canopy vendors and table vendors will be located in separate locations.
  10. Canopy vendor space will not exceed a 10x10 ft space ($150.00 dollar registration fee).
  11. Table vendor space will not exceed a 6x6 ft space ($100.00 dollar registration fee).
  12. Vending opportunities are available on the 2nd and 4th week of the month only.
  13. Verbal solicitation of sales is strictly prohibited. Sales shall be conducted only at the prompting of the buyer. Harassment of passersby will not be tolerated.
  14. Salespersons will not engage in misrepresentation or fraudulent trade practices nor other activities that are illegal or in violation of University policies.
  15. No skin products may be sold or given away.
  16. No food products may be sold or given away.
  17. Due to issues of liability, no massage, physical therapy, acupuncture, medical related procedures or body piercing will be permitted.
  18. No published items that are sold in the campus Bookstore are to be sold by vendors.
  19. OSPLD will not allow any credit card marketers on campus now or in the future.
  20. No electricity is provided to campus vendors.
  21. The Malcolm X Plaza stage area is not authorized for vendor use.
  22. Vehicles may only load in Lot 4, with permission from the Department of Public Safety.
  23. Vending permits must be visible on your tables at all times.
  24. Vendors must furnish their own tables and chairs.
  25. No items are to be placed on lawn.
  26. Vendors must take down and remove their canopies and tables on a daily basis.
  27. Vendors are not allowed on campus during summer months.
  28. OSPLD requires payment of registration fee for all on campus vending (prior to vending).
  29. Unauthorized vendors are not permitted.
  30. No faxed paperwork accepted.
  31. Vendor must sign “Vendor Hold Harmless Agreement.”

Vending Steps

Adhering to this vending procedure ensures you will take the appropriate steps to sponsor a vendor on campus. Since you, as a student leader, will be completing most of the registration yourself, OSPLD has created guidelines to follow as you consider this commitment:

  1. An officer on the current registration form who has attended a Student Leader Orientation must schedule an appointment for a vending orientation. Call OSPLD Vendor Coordinator for an appointment at 338-3887.
  2. When meeting with the vending coordinator, advise the coordinator of your needs relative to the proposal. The vendor coordinator will go over any possible problems that may result from your proposal with you.
  3. Vending permits must be applied for a minimum of seven working days prior to the desired starting week. To obtain an approved vendor permit, a Board of Equalization Seller’s Permit or Business License must be submitted to the Office of Student Programs & Leadership Development. Your sponsored vendor is expected to have an approved, signed application form on display at the fundraiser table during the entire week.
  4. Fund-raisers are held Monday through Friday for a total of five days or for any portion of those five days. Forms will reflect Monday through Friday only.
  5. Registration fees will be collected by the OSPLD Vendor Coordinator from the vendor. This fee is nonrefundable.
  6. Vending spaces are on a “first come, first served” basis. There are sixteen vending spaces available for scheduling each week during the fall and spring semesters.
  7. In general, requests for vendor sponsorship are approved. However, when presented with circumstances beyond OSPLD’s control, a vending request will not be approved if the documentation is incomplete and/or does not meet University policy.
  8. The sponsoring student organization is responsible for informing the vendor regarding vending policies and procedures outlined on vending registration form.

Spring 2008 Vending Dates

DAY TIME
Week of January 28, 2008 - February 1, 2008 8:00 A.M. - 5:00 P.M.
Week of February 11, 2008 - February 15, 2008 8:00 A.M. - 5:00 P.M.
Week of February 25, 2008 - February 29, 2008 8:00 A.M. - 5:00 P.M.
Week of March 10, 2008 - March 14, 2008 8:00 A.M. - 5:00 P.M.
Week of April 14, 2008 - April 18, 2008 8:00 A.M. - 5:00 P.M.
Week of April 28, 2008 - May 2, 2008 8:00 A.M. - 5:00 P.M.
Week of May 5, 2008 - May 9, 2008 8:00 A.M. - 5:00 P.M.

 

For additional questions regarding the Vendor Program, please contact Alberto Olivares, OSPLD Vendor Coordinator, at beto@sfsu.edu. Thank you for participating.

SF State Home