Office of Research and Sponsored Programs

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Procedures

After you send a new PI Checklist, a specialist will contact you immediately to schedule a meeting about your proposal. An HR specialist also will attend, to help with staffing classifications, salary and benefits information. Please make every effort to attend this meeting whether at ORSP or at your office. Identifying your proposal needs early on will avoid many problems down the road. Thank you.
—Jaylan S. Turkkan, Ph.D., Associate Vice President for Research & Sponsored Programs

1. Start early, allow enough time

You must notify ORSP of your proposal AT LEAST 3 weeks before your agency deadline, so that we can ensure we will have the staffing resources to work with you.

2. Notify ORSP

Complete our On-Line PI Checklist. All questions must be answered. Then you will be contacted by a Proposal Preparation Specialist who will help you draft your budget.

3. Prepare your proposal

You will meet with your Proposal Preparation Specialist to formulate your budget.
If you would like grant writing or editing assistance, we have many resources to offer.
Budget, forms, and supporting documentation should be completed one week before the deadline.
Final version of ALL materials to ORSP at least 3 days before the Receipt Deadline (or at least 1 day before a Postmark Deadline).

Important information about SFSU's multi-year Facilities and Administrative (indirect cost) rate agreement:

San Francisco State University has a multi-year Facilities and Administrative (indirect cost) rate agreement with the federal government. This agreement specifies the F&A cost rates to be applied to awards from federal and non-federal sponsors. The agreement is dated November 3, 2005, and is effective through June 30, 2010.

The rates specified in the agreement are as follows:

The rate for on-campus research is 53.0%; for on-campus instruction, 53.6%; for other on-campus sponsored activities, 28.6%.

The rate for off-campus research, instruction, or other sponsored activities is 26.0 percent.

Exceptions to these rates occur when a funding agency places a cap on the F&A rate. In this case, ORSP must have written guidelines from the funding agency stating that there is a limit on F&A costs.

If you would like to discuss any variance from the above rates, you must speak directly with Alison Sanders, Director for Research and Sponsored Programs (asanders@sfsu.edu or 415-405-3943).

Read SFSU Indirect Cost Agreement

For additional information, see the answers to our Frequently Asked Questions.

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