Item

Appropriate direct charge to grant

Inappropriate direct charge to grant

Administrative/Clerical Salaries

Nature of the work performed requires an extensive amount of clerical or administrative support

General administrative support not specific to the project. Included in negotiated Indirect Cost Agreement.

General Purpose Equipment (including computers, printers)

A computer used only to store and access large databases, a laptop to collect data in the field, a specialized computer for data analysis, specialized equipment used specifically for the project.

A computer for processing reports, correspondence, publications, copiers, printers, printer cartridges, general purpose equipment. Included in negotiated Indirect Cost Agreement.

Office Supplies

Paper, envelopes, computer paper, copies to support a project with a large mailing survey, or other project with “above normal” office supply use.  Must be used specifically for the technical purposes of the project.
Workshop materials (if part of the project).

Routine administration of a project, correspondence and publications.  Binders or notebooks to maintain general information.
Support of administrative or clerical efforts included in negotiated Indirect Cost Agreement.

Membership dues

If required of the agreement, required as a part of registration for a conference, authorized for a trainee/fellow on the grant.

Renewal or membership for general professional development.

Postage

Special or unique need- shipping samples for analysis, significantly greater than routine usage.

General postage costs, mailing documents. Included in negotiated Indirect Cost Agreement.

Telephone (cell and landlines)

Dedicated landlines or cell phones for surveys. Telephone hotline.

General use cell phone.  Phone charges in SFSU office.