| Time and Effort Reporting |
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| Frequently Asked Questions about
Time and Effort Reports |
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Why did I receive
a time and effort report?
You should receive a time and effort report from ORSP
if you fall into the following categories: |
- You are a PI and supervised salaried staff who were
paid from a grant during the specific time and effort
reporting time period
- You submitted a request for and charged Reimbursed
Release Time to your grant for the specific effort
reporting time period
- You submitted a request for and received Additional
Pay during Winter Intersession, Spring Break, or Summer
- You received any part of your salary from a sponsored
project (i.e. overload, calendar year appointments)
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My staff member
was only hired at 50% time base, but it says that 100%
of her salary came from the grant.
Total time and effort should always equal 100%. If your
employee was paid from a project at a 50% time base and
this was her only appointment, then 100% of her salary
and time and effort would have been on that project. |
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Is time and effort
the same as time base?
Sometimes, but not necessarily- see example above. If
a staff member was appointed to one grant for a time and
effort reporting time period and was hired 100% time,
then yes time and effort base will be 100%. |
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I received RRT
for this past semester but I don't see the project on
the time and effort report- what should I do?
If your time and effort report is not accurate, you should
make the appropriate corrections, sign it, and return
it to ORSP. |
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What do I do
if my staff member was paid off the wrong project?
If the project number is incorrect, correct the time and
effort report, sign it and return to ORSP. However, since
all PI's receive detailed financial reports each month,
this should not occur. If more than one month of salary
needs to be moved from one grant to another, an acceptable
justification must be provided. |
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I requested an
RRT but did not receive a time and effort report.
This means that the RRT that was requested was not processed.
If ORSP does not receive a signed RRT agreement by the
deadline for the specific time period, the RRT will not
be processed. |
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I received a
time and effort report, but don't remember asking for
RRT.
If you received a time and effort report, a request was
submitted, an agreement was emailed to you, and a signed
copy was returned to ORSP before a financial transaction
was initiated. If you still feel that this was sent in
error, please contact the Compliance Officer in ORSP. |
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I received a
time and effort report for a staff member who no longer
works at SFSU.
Verify that the information is correct, sign as the supervisor,
and note on the time and effort report that this person
is no longer employed by SFSU. |
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I am on sabbatical
and out of the country, can someone else sign my time
and effort report?
In cases when faculty are either on sabbatical, or some
other form of leave from the University, the Department
Chair, or the Dean of the College can sign and certify
the time and effort reports for the faculty member. |
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What will happen
of I don't turn these back to ORSP?
Since these are federal regulations and SFSU is required
to comply with them, if a PI does not return certified
time and effort reports to ORSP, or does not contact the
Compliance Officer about the time and effort reports,
ORSP will have no choice but to suspend activity on that
PIs' grants until the issue is resolved. |
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