Facilities
The information below is about common SF State facilities avaiilable for use by registered student organizations on campus.
Academic Classrooms
Facilities in Cesar Chavez Student Center (CCSC)
Facilities in Creative Arts
Facilities in Gymnasium
Seven Hills Conference Services
Academic Classrooms
Procedure
- Student organization officers can request academic classrooms for events (meetings, speakers, etc.)
- Only currently registered student organization officers with SF State identification can submit a student organization Classroom Request Form.
- All requests must be completed at least 10 business days prior to proposed event/meeting date.
- All rooms requested and assigned must be cleaned and left in the exact same order as when your organization enters the room. Any organization that fails to follow this policy will lose the privilege to request classrooms for the academic year.
- Classrooms are available for studnet organization use beginning in the third week of classes each semester. No classroom reservation requests are accepted during the first two weeks of classes.
- Please give more than one choice for location in case the room you are requesting is not available. If only one specific room is requested and that room is not available, a new form will have to be submitted to get an alternate location. Selecting Yes in the Any Location field on the form will maximize the chances of getting a classroom for the event.
- For recurring events, one form may be used for multiple requests being held on the same day (for example, an event that occurs every Monday). However, the same form cannot be used for requests on different days (for example, every Monday and Tuesday). A separate form must be completed for each day of the week you are requesting a classroom for a recurring event.
- Go to the Classroom Request Form in OrgSync and submit the form to LEAD for review. An incomplete form may delay the reservation process so please make sure to complete all the questions on the form.
- Once the event is approved, LEAD will forward your request to Academic Resources for availability and confirmation of venue. You will be notified by email from LEAD within 10 business days.
- Print a copy of your confirmation email and have it present at the venue for verification should there be any question.
- Event planner may need to meet with a LEAD staff person and LEAD campus partners to discuss the event's details and needs to best support the event.
- Questions regarding your reservation can be directed to Lee Twyman. We look forward to working with you on your event.
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Facilities in Cesar Chavez Student Center (CCSC)
| Room |
Capacity |
Description |
Special Requirements |
| Rosa Park A |
35 |
Meeting Room |
|
| Rosa Park B |
60 |
Meeting Room |
|
| Rosa Park C |
35 |
Meeting Room |
|
| Rosa Park A-C |
130 |
Meeting Room |
3 standard setups |
| Rosa Parks D |
25 |
Meeting Room |
2 Standard setups
available |
| Rosa Parks E |
25 |
Meeting Room |
2 Standard setups available |
| Rosa Parks F |
25 |
Meeting Room |
2 Standard setups available |
| Rack-N-Cue |
50 |
Billiards and Games |
Fees may apply |
| Jack Adams Hall |
375 |
Conference Room |
Fees may apply. Meeting with LEAD partners is required. One scheduled event per day. Must be reserved at least 4 weeks in advance. |
| Richard Oakes Multicultural Center (ROMC) - T-144 |
30–50 |
Meeting Room |
Multicultural focused programming |
| T-153 |
18 |
Conference Room |
Furniture cannot be moved. Drop down screen/white board in room. |
| T-160 |
30 |
Conference Room |
2 Standard setups available. Drop down screen/white board in room. |
Procedure
- Requesting a room in the CCSC can either be done through applying online or visiting the CCSC scheduling office in T-123 or call (415) 405-0723.
- Once the request is made, a tentative confirmation of the reservation will be sent via email to LEAD for approval.
- Once the event has been approved by LEAD, a reply email will be sent to CCSC Meeting Services.
- After CCSC Meeting Services receives confirmation from LEAD that the event has been approved, a final confirmation of the event will be sent via email by CCSC Meeting Services to the student organization officer in PDF format.
- A LEAD University Partners meeting may be needed before event approval depending on size and complexity of the event, including all events held in Jack Adams Hall. Large events should contact LEAD as soon as planning begins to allow staff to best serve/support you in your planning.
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Facilities in Creative Arts
| Room |
Capacity |
| Brown Bag Theater |
55 seat capacity |
| Coppola Theatre |
150 seat capacity |
| Knuth Hall |
320 seat capacity |
| Little Theatre |
250 seat capacity |
| McKenna Theatre |
700 |
| Studio Theatre |
75 seat capacity |
| Standard Classrooms |
50 seat or less capacity |
| Large Classrooms |
Greater than 50 seat capacity |
Procedure
- Submit an Event Schdeuling Request Form online through the College of Creative Arts
- The information submitted online will be reviewed by the College of Creative Arts Office of Event Management. If the event is feasible under CCA guidelines, the information will be forwarded to LEAD for approval.
- The event will be reviewed by LEAD staff. Please also note that an event planning meeting with LEAD University Partners may be needed before event approval depending on size and complexity of the event. Large events should contact LEAD as soon as planning begins to allow staff to best serve/support you in your planning.
- Once approved by LEAD staff, the event will be given a hold on the CCA Production Calendar. The event planner(s) will then be required to consult with Creative Arts Technical Services in order to outline the support needs and fill out a Facilities Use Agreement. All events are tentative and subject to cancellation until a signed agreement is in place.
- While it is the intention of CCA to serve the campus community in assisting with as many events as possible, realize that all usage of CCA venues, classrooms, and resources therein is subject to availability.
- There are costs associated with using Creative Arts facilities. The costs vary depending on the nature of the event and the venue used.
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Facilities in Gymnasium
| Room |
Capacity |
Description |
Special Requirements |
| Gym 100 |
1,475 with bleachers |
Recreation/athletic activities & special events |
Charges will be assessed for staffing and other potential fees |
| Gym 100 (C & J) |
Side Gyms |
Fitness classes and small group activities |
Charges will be assessed for staffing and other potential fees |
| Gym 147 |
600 (no bleachers) |
Recreation/athletic activities & special events |
Charges will be assessed for staffing and other potential fees |
| Tennis Courts |
14 courts (12 full size courts & 2 singles) |
|
Charges will be assessed for staffing and other potential fees |
| Maloney Field (baseball) |
1,000 |
Outdoor sporting events |
Charges will be assessed for staffing and other potential fees |
| Cox Stadium |
|
Outdoor sporting events |
Charges will be assessed for staffing and other potential fees |
| Softball Field |
|
Outdoor sporting events |
Charges will be assessed for staffing and other potential fees |
General Information About Reservations
- Reservations are accepted each semester beginning the 3rd week of classes and can be made for the current semester only.
- Reservations must be made at least 2 weeks prior to the proposed event.
- All charges for using outdoor facilities and facilities in the Gymnasium must be paid in full prior to the event.
- Depending on the nature of the event, the sponsoring organization may be required to purchase insurance and/or pay for University Police Department officers to be at the event.
- Visit the Campus Recreation facilities page for more information and details about reservable spaces.
Procedure
- If you don't have one already, create an online account to request one of the Gymnasium and/or outdoor facilities.
- If you already have an account, log in to submit your request.
- Once the request is made, a tentative confirmation of the reservation will be sent by the Campus Recreation Department via email to LEAD staff for approval.
- Upon LEAD approval, the Campus Recreation Department will send you a confirmation email.
- You are required to set up and attend a mandatory Event Planning Meeting with LEAD staff. A representative from Campus Recreation will also be present at the meeting to confirm event details, staffing, and
address the policies of the Gymnasium & Outdoor Facilities. The Event Planning Meeting will need to be scheduled
2 weeks prior to the requested event date. All requested space will be RELEASED if an Event Planning Meeting has not been set up 2 weeks prior to the event date. To schedule the Event Planning Meeting, contact Rafael Martinez at azteca@sfsu.edu or 415/338-2034.
- After all charges have been paid in full and the meeting with Campus Recreation staff has occurred, the event will be confirmed.
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Seven Hills Conference Services
| Room |
Capacity |
Description |
Special Requirements |
| Nob Hill |
200 |
Banquet, Theatre, Reception, Classroom, and Boardroom |
Charges will apply |
| 6 Break-out Rooms |
10 |
Meetings |
|
| Coit Lounge |
170-350 Depending on event |
Banquet, Theatre, Reception, Classroom, and Boardroom |
Charges will apply |
Procedure
- Requesting Nob Hill, Break-out rooms, or the Coit Lounge can be done online or by calling (415) 338-3972.
- Once the request is made you will be given a tentative reservation form and discuss any possible charges or fees.
- Bring the tentative reservation form to LEAD in SSB 105 to fill out the event application for approval. All event applications must be submitted to LEAD no later then 10 working days prior to proposed event date. Please also note that an LEAD University Partners meeting may be needed before event approval depending on size and complexity of the event. Large events should contact LEAD as soon as planning begins to allow staff to best serve/support you in your planning.
- Once the event is approved, return the approved Event Application to Seven Hills Conference Center for confirmation of room reservation
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