Hours: Monday - Friday
8 a.m. - 5 p.m.
E-mail: hrwww@sfsu.edu
Phone: (415) 338-1872
or (415) 338-1873
Fax: (415) 338-0521
Address: 1600 Holloway Ave. Administration Bldg, RM 252
San Francisco, CA 94132
Human Resources, Safety & Risk Management
What's New In HR | 2012
December 2012
From: Lori Gentles
Associate Vice President
Human Resources, Safety & Risk Management
Subject: IMPORTANT 2012 HOLIDAY SCHEDULE AND CAMPUS CLOSURE UPDATE
As you know Governor Brown has authorized a half day informal time off for state employees December 24. In celebration of the holiday season and in addition to the Governor’s informal time off, Dr. Wong has declared a half day campus closure on December 24 . This means that the campus will be closed from Monday, December 24, 2012 through Tuesday, January 1, 2013.
Please inform the employees in your area about the revised campus closure schedule and provide them with the information below as soon as possible.
All of the closure dates are covered by observed holidays, with the exception of a half day on Monday, December 24, 2012 and all day Monday, December 31.
In accordance with the provisions of the CSUEU (Units 2, 5, 7 and 9), Head Start (Unit 12), APC (Unit 4) and SETC (Unit 6) Collective Bargaining Agreements and/or applicable University policies, employees may choose one of the following options to cover the 4 hours for Monday, December 24 and the 8 hours for Monday, December 31, 2012 closure days:
- Use accrued vacation
- Use accrued Compensatory Time off (CTO)
- Use 2012 Personal Holiday
- Request a dock in pay
Should an employee not have sufficient leave credits to cover the half day campus closure day on December 24 and the full day campus closure on December 31, 2012, the employee shall be provided sufficient work prior to the scheduled closure to prevent any loss of pay or benefitsif possible. If it is not possible for an employee to be provided sufficient work to cover December 24 and December 31 employees may make up the time by the end of January 31, 2013. It is incumbent upon Administrators to manage and track these hours.
Eligible employees who are scheduled to work on University observed holidays will receive holiday pay. Holiday compensation is computed at the rate established by the appropriate Collective Bargaining Agreement or CSU policy.
In accordance with Collective Bargaining Agreements and CSU practice, vacation accumulation in excess of the maximum hours allowed will be forfeited as of January 1, 2013. Please remind employees to use their 2012 Personal Holiday on or before December 31, 2012, as a Personal Holiday cannot be carried forward to the next calendar year.
From: Lori Gentles
Associate Vice President
Human Resources, Safety & Risk Management
Subject: Holiday Informal Time Off
The University received notice that, consistent with the Governor’s policy, CSU employees will receive a half day of informal time off during the holiday season. The informal time off is subject to the following provisions:
Monthly Rate / Salaried Employees
Full time exempt and nonexempt employees on payroll status may be allowed a half day informal time off with pay on the last campus work day before the Christmas holiday Monday, December 24. Part-time employees should be provided time off on a pro-rata basis.
Hourly Employees
Hourly employees other than those in Class Codes 1150, 1151, 1868, 1870, 1871, 1872, 1874, 1875, 1876 (Work Study/Student Assistants), 7171 (Notetaker), 7172 (Reader), and 7930 should be permitted informal time off based on the following table, provided that the employee is scheduled to work on the campus’ last work day prior to the holiday closure and is still on the active payroll on that date (has not or will not be separated with a prior effective date):
Hours Scheduled in December Pay Period:
1 - 43 receive 1 hour off
44 - 87 receive 2 hours off
88 or more receive 4 hours off
Employees who may be required to work or who would be scheduled to work but are on vacation, sick leave, or CTO may be granted the equivalent informal time off prior to June 30, 2013. This time is not considered CTO and is not compensable in cash.
Employees who have not used their Personal Holiday for calendar year 2012 must use it during the December 2012 pay period (no later than 12/31/12), since the Personal Holiday cannot be carried over to the next calendar year. The Personal Holiday must be used in whole day increments. Employees are reminded that new Personal Holidays are credited to employees each year on January 1st for use during that calendar year.
From: Lori Gentles
Associate Vice President
Human Resources, Safety & Risk Management
Subject: 2012 Holiday Schedule and Campus Closure Reminder
The University’s 2012 Campus Closure Holiday Schedule is available on-line at www.sfsu.edu/~hrwww/Payroll_Benefits/payroll/holidaysched.html#2012. Please remind the employees in your area about the schedule and provide them with the information below as soon as possible.
The schedule includes the campus closure from Tuesday, December 25, 2012 through Tuesday, January 1, 2013. All days except Monday, December 31, 2012 are covered by observed holidays.
In accordance with the provisions of the CSUEU (Units 2, 5, 7 and 9), Head Start (Unit 12), APC (Unit 4) and SETC (Unit 6) Collective Bargaining Agreements and/or applicable University policies, employees may choose one of the following options to cover the hours for the Monday, December 31, 2012 closure day:
- Use accrued vacation
- Use accrued Compensatory Time off (CTO)
- Use 2012 Personal Holiday
- Request a one-day dock in pay
Should an employee not have sufficient leave credits to cover the campus closure day of December 31, 2012, the employee shall be provided sufficient work prior to the scheduled closure to prevent any loss of pay or benefits. Administrators concerned that employees may not have adequate leave balances to cover December 31 should contact Wanda Humphrey at 415-338-2628, Julie Chan at 415-338-7192 or Ligaya Mendoza at 415-338-2791 for guidance in this matter by Tuesday, December 11, 2012.
Eligible employees who are scheduled to work on University observed holidays will receive holiday pay. Holiday compensation is computed at the rate established by the appropriate Collective Bargaining Agreement or CSU policy.
Paychecks and direct deposit statements will be distributed to employees on Wednesday, January 2, 2013 beginning at 9:00 am. Employees wishing to receive their checks prior to January 2, 2013 may pick up their checks on: Monday, December 31, 2012, between the hours of 10:00 am and 12:00 noon, in the Administration Building.
Doors to the Administration Building will be locked promptly at 12:00 noon without exception. Employees picking up their paychecks on December 31, 2012 must bring photo identification and enter the Administration Building at the Bursar’s Office side entrance.
For employees enrolled in the Direct Deposit program, paychecks will post on January 2, 2013.
In accordance with Collective Bargaining Agreements and CSU practice, vacation accumulation in excess of the maximum hours allowed will be forfeited as of January 1, 2013. Please remind employees to use their 2012 Personal Holiday on or before December 31, 2012, as a Personal Holiday cannot be carried forward to the next calendar year.
Should you have any questions regarding the Holiday Schedule, please contact Wanda Humphrey, Manager of Payroll/Benefits & Retirement Services at x82628 or via email at maxine@sfsu.edu.
November 2012
Employee Assistance Program (EAP) available for all San Francisco State Faculty and Staff
CONTACT:
LifeMatters EAP and Work/Life Services (Confidential Help)
1-800-367-7474 (24 Hours)
Visit the website mylifematters.com - using the company password "sfsu."
September 2012
CalPERS 'Planning Your Retirement' – Flyer Fall 2012
mycalpers workshop registration instructions
CalPERS 'Planning Your Retirement' Workshop
Human Resources invites CalPERS members who are within five years of retiring to attend a retirement planning workshop. Each session will cover how retirement benefits are calculated, ways to maximize retirement benefits, the steps that need to be taken prior to retiring and the retirement application process. To enroll please call CalPERS at 1-888-225-7377 or enroll on-line at www.mycalpers.ca.gov (enrollment instructions listed above). Spouses are welcomed and encouraged to attend.
Dates, Time, Location:
September 20 , 2012 9:00 a.m.-11:30 a.m. Administration 560
October 2, 2012 9:00 a.m.-11:30 a.m. Administration 560
October 9, 2012 9:00 a.m.-11:30 a.m. Administration 560
CalPERS 'Planning Your Retirement' One-on-One
Limited one-on-one’s are available with a CalPERS Retirement Specialist following the workshop from 1:00 p.m.-4:00 p.m. Due to high-demand, the one-on-one enrollments are prioritized by enrolling employees who are retiring within six months and have a CalPERS retirement estimate(s). Please e-mail twillard@mail.sfsu.edu to schedule a one-on-one appointment.
If you are not able to attend a scheduled workshop on campus or one-on-one, you can visit the local CalPERS regional center in Walnut Creek or call CalPERS at 1-888-225-7377. The workshops are available on-line on the CalPERS website www.calpers.ca.gov.
Employee Assistance Program (EAP)
We are pleased to announce a new University-wide benefit, the Employee Assistance Program (EAP).
The program is designed to provide professional assistance to you and your family in assessing and resolving personal problems that may be affecting your well-being.
These services, consisting of assessment, referral and short-term counseling, will be provided by Empathia Pacific, Inc., an employee support company. There is no cost to you or your immediate family. Empathia counselors are experienced, licensed professionals who have specialized training in employee assistance consultation. Your participation in the program is absolutely voluntary, and information that you discuss with the consultant is completely confidential (certain very limited exceptions, such as child abuse or potential for violence, mandated under state and federal laws, are discussed with you in advance.) Your participation in the program remains strictly a matter between you and the EAP counselor, and it is not reported to San Francisco State University managers or Human Resources.
We encourage you to attend one of the information sessions (see schedule below) to learn more about the benefit and to pick up program material you can share with your family. Please get approval from your administrator prior to attending the session.
San Francisco State University believes that the EAP can be a most valuable resource in helping you maintain a satisfying and productive life, and we are pleased to include this service as a benefit.
EAP Events |
Date/Time |
Location |
Information Session |
September 18th, 8:30am-9:30am |
Humanities Bldg, Room 133 |
Information Session |
September 18th, 12:00pm-1:00pm |
Library Events Room 121 |
Information Session |
September 18th, 2:00pm-3:00pm |
Library Events Room 121 |
Information Session |
September 18th, 3:30pm-4:30pm |
Library Events Room 121 |
Information Session |
September 19th, 9:00am-10:00am |
Library Events Room 121 |
BENEFITS FAIR |
September 19th, 11:00am-2:00pm |
Administration Bldg, 1st floor |
Information Session |
September 19th, 2:30pm-3:30pm |
Library Events Room 121 |
September 10, 2012 through October 5, 2012
If you would like to enroll in or make changes to your health, flex cash and/or dental plans, or sign up for the 2013 tax year flexible spending accounts (Health Care Reimbursement Account or Dependant Care Reimbursement Account) please be sure to check out our Open Enrollment Information section below where you will find the 2013 Health Plan Rate Sheet, a newsletter from the CSU Chancellor’s Office detailing health plan highlights for 2013, and CalPERS web information to assist you in choosing a plan that’s right for you and your family.
Below that, you will find the forms, tools and resources to assist you through the Open Enrollment process.
Benefit and Retirement Services Staff will be available for drop-ins and appointments during the following hours:
Mondays: 1:30 pm – 4:00 pm
Tuesdays: 1:30 pm – 4:00 pm
Wednesdays: 8:00 am – 10:30 am
Thursdays: 8:00 am – 10:30 am
Fridays: By appointment only
CSU Chancellor’s Office Letter to Benefit Eligible Employees
CalPERS 2013 Health Plan Summary (Includes Health Plan Comparison Guide)
Flexible Spending Benny Card Summary
Open Enrollment Forms
CalPERS Health Enrollment Form
CSU HCRA/DCRA Benny Card Enrollment Form
Additional Information for Choosing a Health Plan
Calpers Open Enrollment Brochure
CalPERS Health Plan Search by Zip Code
CalPERS 2011 Health Program Guide (there have been no changes to this publication since 2011)
2013 Evidence of Coverage Booklets and Health Brochures
HMO Health Plans
Blue Shield Access & HMO Brochure
Blue Shield Net Value Brochure
CalPERS List for Excluded Hospitals in 2013 (Blue Shield HMO Networks)
PPO Plans
PORAC (R08 bargaining unit only)
August 2012
Fall 2012 Benefit Eligibility Guide and Packet for Temporary Lecturers
The benefit guide is intended to assist you in determining whether your current appointment qualifies you for medical benefits at San Francisco State University. It highlights the specific criteria, such as position classification, appointment type, minimum appointment length and the number of weighted teaching units required to meet benefit eligibility. It also includes information on our rates, enrollment procedures and deadlines as well as the enrollment forms. This will replace the previously distributed paper packet.
Benefit Eligibility Guide for Temporary Lecturers
September - December 2012
Payroll, Benefits and Retirement Services
Monthly Deadline Dates for Hourly and Student Employees
-
Adherence to these deadline dates will ensure payment on payday
Any missed deadline will result in a delay of payment
September 2012
08/31/2012 – 9/30/2012 Pay Period
(NOTE: 08/31/2012 is part of the September 2012 pay period)
09/17/2012 (Monday) |
All appointment ETRAC must be at the Payroll level for loading |
09/17/2012 (Monday) |
All SPAR forms must receive by Payroll for processing |
09/30/2012 (Sunday) |
Employee to submit all hours worked for the September pay period |
10/03/2012 (Wednesday) |
Departmental/College “1st Level Approver” approves hours worked |
10/08/2012 (Monday) |
Departmental/College “2nd Level Approver” approves hours worked |
10/15/2012 (Monday) |
Payday |
10/29/2012 (Monday) |
Payday (Hours Submitted after 9/30/2012) |
October 2012
10/01/2012 – 10/30/2012 Pay Period
(NOTE: 10/31/2012 is part of the November 2012 pay period)
10/18/2012 (Thursday) |
All appointment ETRAC must be at the Payroll level for loading |
10/18/2012 (Thursday) |
All SPAR forms must receive by Payroll for processing |
10/30/2012 (Tuesday) |
Employee to submit all hours worked for the October pay period |
11/05/2012 (Monday) |
Departmental/College “1st Level Approver” approves hours worked |
11/08/2012 (Thursday) |
Departmental/College “2nd Level Approver” approves hours worked |
11/15/2012 (Thursday) |
Payday |
11/29/2012 (Thursday) |
Payday (Hours submitted after 10/30/2012) |
November 2012
10/31/2012 – 11/29/2012 Pay Period
(NOTE: 10/31/2012 is part of the November 2012 pay period)
(NOTE: 11/30/2012 is part of the December 2012 pay period)
11/19/2012 (Monday) |
All appointment ETRAC must be at the Payroll level for loading |
11/19/2012 (Monday) |
All SPAR forms must receive by Payroll for processing |
11/29/2012 (Thursday) |
Employee to submit all hours worked for the November pay period |
12/04/2012 (Tuesday) |
Departmental/College “1st Level Approver” approves hours worked |
12/07/2012 (Friday) |
Departmental/College “2nd Level Approver” approves hours worked |
12/15/2012 (Friday) |
Payday |
1/2/2013 (Wednesday) |
Payday (Hours submitted after 11/29/2012) |
December 2012
11/30/2012 – 12/31/2012 Pay Period
(NOTE: 11/30/2012 is part of the December 2012 pay period)
12/17/2012 (Monday) |
All appointment ETRAC must be at the Payroll level for loading |
12/17/2012 (Monday) |
All SPAR forms must receive by Payroll for processing |
12/31/2012 (Monday) |
Employee to submit all hours worked for the December pay period |
01/03/2013 (Thursday) |
Departmental/College “1st Level Approver” approves hours worked |
01/08/2013 (Tuesday) |
Departmental/College “2nd Level Approver” approves hours worked |
01/15/2013 (Tuesday) |
Payday |
01/29/2013 (Tuesday) |
Payday (Hours submitted after 12/31/2012) |
If you have any questions or encounter any issues, (i.e. unable to view reported hours, access difficulties, or need guidance, etc.), please contact your Payroll Technician or Payroll, Benefits & Retirement Services at (415) 338-1872.
June 2012
