Human Resources, Safety & Risk Management

December 30, 2010 – Safety Training

 

To accommodate employees who request to work during the December 30th campus closure, the Human Resources, Safety and Risk Management Department will be providing Safety Training as an alternative work schedule.

 

Registration:  All employees must be registered with Environmental Health & Occupational Safety (EHOS) by 12/22, please contact EHOS at 338-2565 or ext 82565 to register.

 

Location:  Corporation Yard (North State Drive), Facilities Training Room

 

Time:  Option One – half day (4 hr) session from 8 am – 12 noon / Option Two – full day (8 hr) session from 8 am – 5 pm.  Please note, employees attending the half day session must attend from 8 am – 12  noon.

 

Parking:  Parking will be available in the Lot 19 spaces on North State Drive, campus parking permit requirements will not be enforced.

 

Transportation:  The SFSU Shuttle will not be operating.

 

Lunch:  A lunch break is scheduled for 12 noon.  No food services are available on campus however you may bring a lunch or plan to eating locally.

 

ADA:  To ensure accommodations are available, please notify EHOS of any A/V accessibility needs since a portion of the Safety training will be conducted utilizing audio and visual aids.

 

*Bundle up!  Due to the week-long campus closure, the training room will be cooler than your normal work environment.

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Holiday Informal Time Off

 

The University received notice that, consistent with the Governor's policy, CSU employees will receive a half day of informal time off during the holiday season.   The informal time off is subject to the following provisions:  
 
Monthly Rate / Salaried Employees  
Full-time exempt and nonexempt employees on payroll status may be allowed a half day informal time off with pay on the last campus working day before the Christmas holiday (December 23rd) only, or used prior to June 30, 2011.  Part-time employees should be provided time off on a pro-rata basis.  
   
Hourly Employees  
Hourly employees other than those in Class Codes 1150, 1151, 1868, 1870, 1871, 1872, 1874, 1875, 1876 (Work Study/Student Assistants), 7171 (Notetaker), 7172 (Reader), and 7930 should be permitted informal time off based on the following table, provided that the employee is scheduled to work on the campus' last work day prior to the holiday closure and is still on the active payroll on that date (has not or will not be separated with a prior effective date):  
   
Hours Scheduled in December Pay Period:  
1 – 43  receive 1 hour off  
44 – 87 receive 2 hours off  
88 or more receive 4 hours off  
 
Employees who may be required to work or who would be scheduled to work but are on vacation, sick leave, or CTO may be granted the equivalent informal time off prior to June 30, 2011. This time is not considered CTO and is not compensable in cash.  
 
Employees who have not used their Personal Holiday for calendar year 2010 must use it during the December 2010 pay period (no later than 12/30/10), since the Personal Holiday cannot be carried over to the next calendar year.  The Personal Holiday must be used in whole day increments.  Employees are reminded that new Personal Holidays are credited to employees each year on January 1st for use during that calendar year. 

A hard copy of this message is available at the following link for posting and/or distribution to employees:  http://www.sfsu.edu/~hrwww/informal_time_off.html.

The University’s 2010-2011 Holiday Schedule is available on-line at www.sfsu.edu/~hrwww/Payroll_Benefits/payroll/holidaysched.html#4.  Please remind the employees in your area about the schedule and provide them with the information below as soon as possible.

 

The schedule includes the campus closure from Friday December 24, 2010 through Sunday January 2, 2011.  All days, except December 30, 2010 are covered by observed holidays.

 

In accordance with the provisions of the CSUEU (Units 2, 5, 7 and 9) Head Start (Unit 12), APC (Unit 4) and SETC (Unit 6) Collective Bargaining Agreements and/or applicable University policies, employees may utilize the following options to cover the hours for the December 30, 2010 closure day:

 

- Use accrued vacation

- Use accrued Compensatory Time off (CTO)

- Use Personal Holiday (granted in 2010)

- Take a dock in pay

- Attend a training workshop hosted by Human Resources - Environmental Health & Safety

 

An alternate work assignment in the form of safety training will be provided to employees normally scheduled to work on December 30th who do not have sufficient leave credits or who otherwise request to work on December 30th.  Employees requesting to attend alternative work on December 30, 2010 must RSVP to Human Resources at x82565 no later than Monday, December 20th.

 

Eligible employees who work on University observed holidays will receive holiday pay.  Holiday compensation is computed at the rate established by the appropriate Collective Bargaining Agreement or CSU policy.

 

Paychecks and direct deposit statements will be distributed to employees on Monday, January 3, 2011 beginning at 9:00 am.  Employees not wishing to receive their checks on the University’s departmental pick-up date of Monday, January 3, 2011 may pick up their checks onDecember 31, 2010 in the Administration Building between the hours of 10:00 am and 12:00 pm only.  Doors to the Administration Building will be locked promptly at 12:00 pm without exception.  Employees who wish to pick up their paychecks on December 31st must bring photo identification and enter the Administration Building on the Bursar’s Office side entrance.

 

For all employees enrolled in the Direct Deposit program, paychecks will post on January 3, 2011.

 

In accordance with Collective Bargaining Agreements and CSU practice, vacation accumulation in excess of the maximum hours allowed will be forfeited as of January 1, 2011.  Please remind employees to schedule the use of their 2010 Personal Holiday before December 31, 2010, as a Personal Holiday cannot be carried forward to the next calendar year.

 

Should you have any questions regarding the Holiday Schedule, please contact Wanda Humphrey, Interim Director, Payroll & Benefits at x82628 or via email at maxine@sfsu.edu.

The California State University offers eligible employees and their eligible dependents the opportunity to enroll in work related courses offered by the CSU at a reduced fee. Important deadlines:

Monday November 15th, 2010 the Bursar’s Office will start accepting Spring 2011 registration fees and Spring 2011 registration fee information available on Bursar’s website.

 

Tuesday November 23, 2010 deadline for submitting Fee Waiver Application to Human Resources.

 

Thursday, December 2, 2010 – Fee Payment Deadline, 5pm at Bursar’s Office. On-line payments do not apply to fee waiver. You must pay fees in person at the Bursar's Office ADM 155.

 

December 6, 2010 – December 17, 2010 - Early Priority Registration (EPR).

 

Friday, January 21, 2011 – The last day to request full refund for Spring 2011 fees.  

Who to Contact:

Staff and Faculty Dependent Fee Waiver

Interim Fee Waiver Coordinator

Ligaya Mendoza , lmend@sfsu.edu , 415-338-2791

 

Staff  Fee Waiver

Carol Crociani, carolcro@sfsu.edu , 415-338-2679

 

Faculty Fee Waiver

Victoria Ramos-Sponza, vramos@sfsu.edu , 415-405-3935

 

For details and forms consult the following web page:

Fee Waiver & Reduction Program

Open Enrollment - Newsletter September 13 through October 8, 2010

If you would like to enroll in or make changes to your health, Flex Cash and/or dental plans, or sign up for the 2011 tax year flexible spending accounts (Health Care Reimbursement Account or Dependant Care Reimbursement Account) please be sure to check out our Open Enrollment Information section below where you will find enrollment forms, a 2011 Health Plan Rate Sheet, a newsletter detailing health plan highlights for 2011, an Open Enrollment FAQ Sheet and CalPERS web information to assist you in choosing a plan that’s right for you and your family.

Below please find the forms, tools and resources to assist you through the Open Enrollment process.

1. Open Enrollment Newsletter - Highlights important changes in current health plans offered, online tools and resources and 2011 health plan rates.
2. CalPERS 2011 Health Plan Summary - Brochure comparing benefits, covered services and co-payment information for all CalPERS health plans.
3. 2011 Health Plan Rate Comparison - Chart highlighting health plan premiums, employer contribution rates and pre-tax employee monthly deduction amounts.
4. Open Enrollment FAQ - Frequently asked questions related to Open Enrollment.
5. Open Enrollment Forms:

   Health | Dental | HCRA/DCRA | FlexCash

Benefit and Retirement Services staff will be available for drop-ins during the following hours:
Mondays:            8:00 am – 11:30 am
Tuesdays:            8:00 am – 11:30 am
Wednesdays:     Office Closed
Thursdays:          8:00 am – 11:30 am
Fridays:                By appointment only

Additional Information for Choosing a Health Plan

Calpers Open Enrollment Brochure

Calpers Health Benefit Summary (Plan Comparison Booklet)

Calpers Health Plan Chooser

Calpers Health Plan Search by zip code

2011 Evidence of Coverage Booklets for Health Plans

HMO Plans
Blue Shield Access & HMO
Blue Shield Net Value
Kaiser

PPO Plans
PERS Choice 
PERS Care
PERS Select

California State University (CSU) has partnered with HelloWallet to make available, on a voluntary basis, affordable financial guidance to all CSU employees. You are invited to register for a limited-time free trial* of the HelloWallet service.  Learn more and get started today at www.hellowallet.com/csu. Enter Promo Code: HELLOCSUSFSU

Human Resources has received calls of inquiry about the provisions of the recently signed healthcare bill. Although signed, the bill is currently being reviewed by our Chancellor’s office to determine its impact to the CSU.  As soon as information regarding changes that might impact coverage, cost or choice becomes available, our website will be updated.

In the interim, employees seeking information regarding National Health Care Reform may consult the following web page:

White House: Putting Americans in Control of Their Health Care

Speaker: Barbara Gruenwald from Zuk Financial Group – ING

Date : Friday, March 26, 2010 Time: 12:00 pm to 1:00 pm Location: Administration Building, Room 460

SFSU Benefit and Retirement Services is proud to present a Tax Shelter Annuity (403B) lunch hour workshop with ING fund sponsor, Barbara Gruenwald of Zuk Financial Group. This workshop is designed for anyone who wishes to learn more about saving pre-tax dollars by enrolling in a Tax Shelter Annuity (403B) plan. Registration will be done on-line via 'POWER' available here (you will need to create an account in order to enroll, for troubleshooting assistance, please e-mail Cecilia Lo, ceslo@sfsu.edu).

Seating is limited to 20 employees per workshop, so please register soon.

One on one sessions with Barbara Gruenwald are also available for that same day she is on campus. Please RSVP by e-mail with Carol Crociani at carolcro@sfsu.edu