Human Resources, Safety & Risk Management

Time Sheets Implementation and Training Information

Beginning May 7, 2012, HR,S&RM and DoIT will implement Time Sheets, which is part of PeopleSoft/Oracle 9.0 HCM time recording module.  Instead of using paper forms (Form 634 and Student Vouchers) and Time and Labor Batch Sessions, hourly staff and student employees will log into the SF State Portal – SF State Gateway and enter hours worked online for the pay period.  Authorized supervisors will also log onto the Portal to validate/approve hours submitted by employees they supervise.  The online hourly time submission functionality will be available for the May 2012 pay period. 

To prepare for the Time Sheet go-live implementation, Human Resources asked your Student Payroll Liaison to identify Approvers for hourly student employees in your respective departments/areas.  Time Sheet Approvers for your hourly staff employees will be the same approvers currently designated to approve reported time in Absence Management.

Time Sheets Tutorial / Guide

(A)  Student Employee Report Your Time Guide

(B)  Hourly Employee Report Your Time Guide

(C)  First Level Approver Guide - Reported Time

(D)  Second Level Approver Guide - Payable Time

BULLETIN

June 11, 2012  -  Subject: Second Level approval for Timesheet's

Through a process that ran in HRMS, any time that was approved by your first level approver and waiting for approval by the second level approver between 6/4 and 6/6 was inadvertently approved by Payroll. In order to view this time please ask your ETRAC Creators to run the query "SF_TL_Payable_time". If assistance is required in running this report, please contact fivehelp@sfsu.edu or by phone X54357.  

To ensure all hours for your Student Employees and Hourly staff is paid on time please navigate to the SF State Gateway, click on Employee Services then on the "Second Level Approvers" link and verify that no time is waiting for approval. If you have any additional questions regarding this process please contact your payroll technician.

We apologize for any inconvenience and appreciate your understanding and patience as we transition to using this new Timesheet process.

May 16, 2012 - Hourly Staff and Student Timesheets Information

Training / Open Lab

Time Sheet Training / Open lab inquiries, please contact Julie Chan, extension 87192 or Ellen Lo, extension 54361.

Provide your Employee/SF State ID number; Department name and 4-digit DeptID code; identify if you are a student employee, hourly staff employee, approver; email and campus extension. 

Contact

For questions regarding time entry for hourly staff and student employees, please contact your assigned Payroll Technician directly or HR, S&RM office, extension 81873.

For questions regarding Time Sheet communication and program, please contact Julie Chan, Assistant Manager, Payroll and Benefits/Retirement Services at jxc@sfsu.edu, extension 87192 or Ellen Lo, Payroll & Leave Program Analyst at elo@sfsu.edu, extension 54361.