Academic Personnel & HRIS
Payroll & Leave Accounting
Frequently Asked Questions
What information can I expect to find on the web?
If you go to www.sfsu.edu/~hrwww and click on Payroll & Leave Accounting, you will be able to obtain information for the following:
- Staff/Faculty/Student Pay Day Schedule
- Direct Deposit Eligibility criteria, Direct Deposit Authorization Form, and Deposit Dates
- Paycheck Calculator
- Holiday Schedule
- Salary Schedule
- Leave Accrual Information
- Clearance Request
Where do I pick up my paycheck?
You can pick up your paycheck in your Department. If your department does not have your paycheck, please check with your department’s attendance person before contacting your Payroll Specialist.
Can you mail my check?
Payroll only mail warrant to employees who are on Disability or separated from the University. If you are not on Disability and have not been separated, check with your department for their policy on mailing warrants and make the necessary arrangements with them.
How do i find information about student assistants/work study?
To locate student assistants/work study information please click here
More information to follow
When will my direct deposit begin after I sign up?
It takes 30-45 days after your direct deposit form has been mailed to the State Controller’s Office for processing. Always check on payday to see if your direct deposit has begun, never assume.
What are some good reasons for signing up for direct deposit?
- To avoid long lines at your financial institution on pay day.
- Having the convenience of deposits made in spite of business closure, absences, vacations, or illness.
- Less risk of losing a paper warrant.
- Not having to come on campus to pick up your paycheck in person on December 31 during our
campus closure.
I’ve lost/destroyed my paycheck. What do I do?
Go to the Payroll Office to file for a lost warrant and to request for a duplicate warrant. This process can take 2-4 weeks. If you have a partially destroyed warrant, bring in all of the pieces with you as this may expedite the issuance of a replacement warrant. A lost stub can be replaced with a computer printout from the Payroll Office (you must request this information from your Payroll Specialist).
When are W2 issued?
W2’s are printed and mailed by the State Controller’s Office no later than January 31 of each year. They are sent to the most current address on file with the Payroll Office as of December 19 of the previous year.
What if I never received my W2?
First check with the Human Resources reception desk to see if your W2 has been returned to us. Someone at the reception desk will be able to guide you from there.
How do I change my address or withholding?
If you a Staff or Faculty employee, please complete an Employee Action Request (EAR) form. If you are a Student, please complete a Student Payroll Action Request (SPAR) form and bring it to the Payroll Office for processing.
If I have questions about my leave balance/usages after I have checked the Human Resources web page, who should I call?
We encourage you to fill out and submit our online leave discrepancy request. Our leave account specialist will look into the discrepancy and get back to you. You can also contact your Payroll Specialist.
How do I cancel my Union Dues deduction?
Your request to cancel your active membership and the collection of dues must be in writing to your union. You must include your social security number, date and signature in your request. Keep a copy of the letter for your records.
NOTE: Withdraws are processed once a month by the State Controller’s Office on the 10th.
