Recruitment Policy for Positions of 180 Calendar Days or Less
(No Posting Required) Practice Directive P105
Effective Date: Jan 1992, Revised February 2004

PURPOSE                     

This procedure is to identify the necessary steps required to make a short-term, less than 180 calendar day appointment.  There is no posting requirement to be met when utilizing this part of the Recruitment Policy No. 105.

See guidelines on utilizing the Administrative Support Assistant and Coordinator Temporary Pool process.  The Pool process is used if there is no candidate in mind for the 180-day or less appointment.


PROCESS

The forms listed below must be submitted to Human Resources, Safety & Risk Management (HRS&RM),  ADM 252,  prior to the appointment date:

•    Created an E-TRAC (Employee Transaction Relay and Capture) EmployeeHire (Indicate “Empl Class” as  “Emergency Hire”)
•    For appointment of less than one month, incumbent must be paid at an hourly rate (Indicate “Empl Class” as  “Intermittent”)
•    One original and one copy of a signed Position Description (HR 320A) with a recent/dated Organizational Chart attached to each
•    Completed and signed Work Schedule (HR Form #101)
•    Completed SFSU Staff Application (and resume, if available)

SIGN-IN FORMS

The forms listed below must be completed by the employee and submitted to Human Resources, Safety & Risk Management, ADM 252, within the first three days of employment:
     

•    A New Employee Sign-In Packet:  

Biographical Information For All Employees (HR #002-A)
Application (if a resume was submitted)
Conditions of Employment (HR#200)
Oath of Allegiance (STD 689)
Designation of Person Authorized to Receive Warrants (STD 243)
Employee Action Request (EAR) (STD 686)
Confidentiality Access and Compliance Form
Employment Eligibility Verification (IRCA) I-9 form

•    Instruct the employee to contact an Employment Representative or Designee to complete the Benefits Orientation Guide, verify the I-9 form and employee's Social Security Number.

"Non-Posted positions" shall not be extended past 180 days (60 days for Unit 4).   If essential functions must continue past the 180 days, the position must be posted in the Employment Opportunity Bulletin (EOB) for a minimum of 14 calendar days either prior to or within the first 30-60 days of employment.

The employee will experience a break in service if the 180 days has passed and the minimum posting and hiring requirements have not been met. The employee may apply for the posted position.  The applicant is considered a SFSU employee for 9.2 purposes on the 91st day of appointment.

Candidates appointed for 180 days or less are not eligible for Health/Dental/Vision Benefits, are required to belong to a Retirement System, will accrue Vacation leave, Sick leave, Personal Holiday and may be eligible for Compensatory Time Off/Overtime pay. An hourly intermittent employee's accrual rate is prorated.