Conflict of Interest - General Information For Administrators
Practice Directive P203
October 2003, Revised March 2005

The Political Reform Act of 1974 contains a general prohibition against conflicts of interest and provisions for the adoption of a Conflict of Interest (COI) Code by the California State University (CSU).

As an Administrator in the Management Personnel Plan (MPP) you may be in a position designated in San Francisco State University 's COI Code and subject to filing a COI Statement of Economic Interests Form 700 . Positions are designated if responsibilities include making, participating in or influencing decisions regarding:

• The physical Master Plan of the University
• The total enrollment of the University
• The license, lease, purchase or sale of real property of/for the University
• The purchase of supplies, materials, commodities, machinery, equipment, services or work for the University, school, department or area
• The entering into/amending construction/service contracts in connection with construction contracts for the University
• The investment of University funds

The Designated Position List identifies positions that make or participate in the making of decisions which may have a foreseeable material effect on financial interests.

Employees occupying designated positions are required to attend an Ethics Training session and file Statements of Economic Interest Form 700 disclosing personal financial interests required to be disclosed identified by categories assigned to the position by Human Resources, Safety and Risk Management (HRS&RM). Should you be required to attend Ethics Training and file the Form 700, you will be notified by the University Conflict of Interest Filing Officer within 30 calendar days of your appointment to file a Statement of Economic Interest Form 700 - Assuming Statement . You will then be notified annually thereafter of your filing obligation at which time you will be filing a Statement of Economic Interest Form 700 - Annual Statement, which must be completed and filed in HRS&RM around April 1st of every year.

Employees holding such designated positions are required to disqualify themselves when confronted with a decision-making responsibility that will have a reasonably foreseeable material financial effect on a personal financial interest.

The COI Code contains an ethics section forbidding certain activities of designated employees: - acceptance of an honorarium or gifts in excess of $360 from any source that the Code would require to be reported in a calendar year. Gifts or payments to SFSU for University use would avoid problems with the ethics provisions.

While the above information provides a brief overview of COI, detailed information will be attached to your notification letter, to include a Statement of Economic Interest Form 700, a toll free advice line and a web link to definitions, forms and specific instructions for filing.

Inquires regarding COI may be directed to the University Conflict of Interest Filing Officer in HRS&RM

ADM 252, or by calling Ext. 82559.

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