Human Resources Management Systems (HRMS)

The Human Resources Management Systems unit partners with Faculty & Staff Employment Services (FSES), Payroll, Benefits & Retirement Services,
Labor, Training & Compliance, and Safety, Risk Management & HR Operations and DoIT to ensure system and data integrity in HRMS Oracle Enterprise applications. HRMS supports a wide-range of campus end-users activities including development, business process reengineering and training.

HRMS Systems comprises of:

  • E-TRAC
  • O-TRAC
  • SF State Careers - Recruiting
  • Time and Labor (TL) / Time Sheets
  • Base Benefits
  • Absence Management (AM)
  • Labor Cost Distribution (LCD)

Services provided:

  • Support the development, implementation, maintenance and integration of HRMS (Oracle) with campus systems.
  • Develop and enhance E-TRAC and other HRMS modules.
  • Provide HRMS user accounts and data support for the campus community.
  • Develops and maintain employee data queries and reports.
  • Training support and partnership with Employment and Payroll Unit on E-TRAC and SF State Careers (online recruitment system).
  • Represents HR in CSU wide Human Resources Users Groups and Sub Committees.
  • Supports and Administers employee-related Self-Service modules through the SF State "Gateway" Portal.

 

How to request for access to HR Management System?

 

HRMS Access Request Form

This form is required to request new/changes/removal of HRMS Access including E-TRAC, Time & Labor, SF State Careers, Absence Management, O-TRAC, LCD.

Change Absence Management Approver (Absence / Time Approver)

Use this option to change the Employee Absence Approver. Please consult the requirements by selecting the Show Approver Requirements

Change Reported Time Approver (Absence / Time Approver)

Use this option to change the Employee Reported Time Approver. Please consult the requirements by selecting the Show Approver Requirements

 

ESIP (Employee/Student Information Privacy) Training

This Training is required to be completed by all employees who access confidential information.


Campus Community Member / POI Request

Requesting access for community members.

 

HRMS Training Request

Training Request is led by the Employment Analyst for eRecruit and Faculty and Staff ETRACs.

Payroll Technician/Analyst coordinates Student and Immediate Pay (Special Consultant) ETRACs, Absence Management and Time and Labor - Time Sheet Training.

Query training is coordinated by HRMS staff.  LCD is coordinated by the Budget staff.

 

 

HRMS Documentation / Manual

The following training information and manual is available for:

E-TRAC, eRecruit, SF Gateway (Portal), Absence Management, Time & Labor.

 

 

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Contact Information

 

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