Human Resources Department

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HRMS Access Request Form

The Human Resources Management System (HRMS) Access Request form is required to be completed by the appropriate MPP Administrator or their designee. By completing this form, the MPP is certifying that the employee has read and understands the Confidentiality of Employee, Faculty & Student Data guidelines completed during the hiring process. Completion of the ESIP on line training is required for all HRMS users. In addition, the employee understands that under San Francisco State University and CSU policy, their user name and password are not to be shared with others; violation of this policy may cause the employee to be subject to disciplinary action. Many of the records stored HRMS (Oracle) are confidential and the property of San Francisco State University.

Print Requirements

Requestor Information (Individual completing this form)

  1. Requestor Name
  2. Requestor E-mail
  3. Requestor Phone Number

User Information (individual who needs access)

  1. User SF State ID
  2. User Class Code (i.e. 4 digit Job code)
  3. User Phone Number
  4. User Department Name/ID

Administrator Information (MPP to whom this person reports)

  1. Administrator Name
  2. Administrator Phone Number
  3. Administrator Email

ETRAC Creator E-TRAC Approver
Absence Management Time Keeper Payable Time Approver
SF State Careers - Recruiting Creator    
Labor Cost Distribution    
O-TRAC    

To Add Extra Roles Select

Requestor Information

*First Name :
 *Last Name:
*Requestor Email(...@sfsu.edu):
 *Requestor Phone:

User Information

*First Name :
 *Last Name :
UIN/EmplID (optional) :
 *User SFSU E-mail :
Classification/Job Code :
 Job Title :
User ID (SIMS/MUS/HRS/FMS) If one exists :
 *Dept ID (presently employed in):
*Phone Number:

Administrative Approver Information (MPP to whom this person reports to)

*First Name:
 *Last Name :
*Administrator Email :
 *Administrator Phone :

Access Request Type :

E-TRAC Creator

Student Only Faculty/Staff/MPP/Student

Access to Dept(s). ID If you type more than one Dept ID, please separate with commas.)

If necessary, please specify more information in the notes section below:

ETRAC Approver

Faculty Staff and MPP Student
New Position Immediate Pay    

Action

Dept(s)ID

Level (1,2,3,4)

If necessary, please specify more information in the notes section below:

SF State Careers - Recruiting Creator

Action

Dept(s)ID - If you type more than one Dept ID, please separate with commas.

If necessary, please specify more information in the notes section below:

Time and Labor (TL) - Time Keeper

Action

Dept(s)ID - If you type more than one Dept ID, please separate with commas.

If necessary, please specify more information in the notes section below:

Time and Labor (TL) - Payable Time Approver

Action

Dept(s)ID - If you type more than one Dept ID, please separate with commas.

If necessary, please specify more information in the notes section below:

Absence Management Time Keeper

Action

Dept(s)ID - If you type more than one Dept ID, please separate with commas.

If necessary, please specify more information in the notes section below:

Labor Cost Distribution

Action

Dept(s)ID

Role

Description : Access to create LCD queries

LCD Power User

Description : Access to view LCD Dept expense data and run queries

LCD Dept Expense Lookup

Description : Access to view Dept expense data reserved for ORSP Principal Investigator Only

LCD PI Access (ORSP Only)

If necessary, please specify more information in the notes section below:

O-TRAC

PI Approver : Principle Investigator Approver role

Action

Dept(s)ID

Role
PI Approver

Other Access Needed - Please Explain :

This process will take approximately 5 working days. If the security access change is to occur at a later date, please type the specific date :

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