SF State Housing

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SF State Housing Wait List


Applications for SF State University Housing begin October 1st of each year for the following academic year.


Housing for new applicants is provided on a first-come, first-served basis according to each student's Application and License Agreement received dates.


Housing for returning students is based on a lottery system. Housing will randomly assign numbers to all returning applicants who turned in their License Agreement and payment on time. If more than 650 residents meet all deadlines, those who receive a number higher than 650 in the lottery will automatically be placed on the Wait List in order of lottery number. Residents who miss the deadline will be considered after all lottery participants have been placed.


Due to limited availability of Housing for both incoming and continuing students, some students will be placed on the wait list after their License Agreement and initial payment part A is received and processed.


Housing is dedicated to finding a place for students on campus and will continue to place students from the wait list into campus housing as spaces are made available via cancellations. Please read the information below for a detailed explanation of the wait list process.


For Fall 2014, the wait list will close on Friday, October 17.


Quick Links:

How does the wait list work? (New Residents)

How does the wait list work? (Returning Residents)

Why am I on the wait list?

What is my wait list status?

How will I know when I get a space?

How do I cancel?

What do I do on Move-In Day?

Meal Plan Information

Spring wait list


How does the wait list work? (New Residents)

The SF State Housing wait list is created when Housing no longer has spaces available.


Students who return a License Agreement and $800 Initial Payment Part A after Housing becomes full will be automatically added to the wait list. The Housing wait list is a paid wait list, so students who are on the list, but would like to cancel and receive a refund for their initial payment must send a written cancellation request to the housing office.


The wait list order is based on:

  1. The date the Housing Office received the completed License Agreement and payment. If the License Agreement and $800 Initial Payment Part A were received on different dates, the later date is used.
  2. The date the Housing Office received the Application and $55 non-refundable application fee. If the Application and payment were received on different dates, the later date is use.

The wait list is also divided by gender and age. Wait list updates will indicate which category the applicant is in.


Housing updates the wait list twice a week. Updates are sent via email to the SF State email address and one alternate email that the student indicates. Wait list updates begin around the end of June, depending on availability. Students can be added to the wait list after the updates begin.


The wait list moves when confirmed residents cancel their housing space and when applicants cancel their space on the wait list.


The Fall wait list will remain open until it has been depleted of applicants, or October 17 2014, if there are still applicants remaining. Students on the wait list continue to be placed after the Fall semester begins.


Please note that since wait list movement is based on cancellations, it is much less likely for applicants to receive their first preference for a Housing space and roommate.


How does the wait list work? (Returning Residents)

For Returning Residents, the wait list is based on the a Lottery


Students who return a License Agreement and $800 Initial Payment Part A after Housing becomes full will be automatically added to the wait list. The Housing wait list is a paid wait list, so students who are added do not receive refunds. The Housing wait list is a paid wait list, so students who are on the list, but would like to cancel and receive a refund for their initial payment must send a written cancellation request to the housing office.


The wait list order is based on the Returning Resident process, which was a lottery. Please see the Returning Resident Process website for more details.


The wait list is also divided by gender.


Housing updates the wait list twice a week. Updates are sent via email to the SF State email address and to one alternate email that the student indicates. Wait list updates begin around the middle of June, depending on availability. Students can be added to the wait list after the updates begin.


The wait list moves when confirmed residents cancel their housing space and when applicants cancel their space on the wait list.


Returning students have access to 650 reserved housing slots and are NOT in competition with new students.


The Fall wait list will remain open until it has been depleted of applicants, or October 17, 2014, if there are still applicants remaining. It is possible to be placed after the Fall semester begins.


Please note that since wait list movement is based on cancellations, it is much less likely for applicants to receive their first preference for a Housing space and roommate.


How did I get on the Waitlist?

Students who return a License Agreement and payment after Housing becomes full will be automatically added to the wait list. The Housing wait list is a paid wait list, so students who are added do not receive refunds. The Housing wait list is a paid wait list, so students who are on the list, but would like to cancel and receive a refund for their initial payment must send a written cancellation request to the housing office.


Students cannot be on the wait list if they have not both applied and returned a License Agreement with initial payment part A.


Apply for SF State University Housing


Please note that since wait list movement is based on cancellations, it is much less likely for applicants to receive their first preference for a Housing space and roommate.


What is my wait list status?

Housing updates the wait list twice a week. Updates are sent via email to the SF State email address and to one alternate email that the student indicates. Wait list updates begin around the beginning end of June, depending on availability. Students can be added to the wait list after the updates begin.


Each update will indicate the applicant's position on the wait list. There is no set pattern to how the wait list moves, so it is possible to get consecutive updates with no movement.


Students on the wait list are welcome to contact the Housing Office at any time to discuss their position on the list. The Housing Office will attempt to estimate movement and chances of receiving a space based on recent developments.


Housing can be reached at 415-338-1067 and housing@sfsu.edu.


Later in the summer, students may find that they do not wish to remain on the wait list. Applicants on the wait list may cancel at any time by emailing the Housing Office. Resources for off-campus living are available on the Housing website: Off-Campus Housing


How will I know I'm confirmed for housing?

Prior to the move-in date of August 21, 2014, the Housing Office will send the applicant a confirmation via email when space becomes available. Emails will be sent to the SF State email address and to one alternate email that the student indicates.


Confirmations will indicate the community and room type that the applicant has been assigned to. Students who receive confirmation do not need to contact Housing to accept the space.


Please note that since wait list movement is based on cancellations, it is much less likely for applicants to receive their first preference for a Housing space and roommate. Applicants who wish to remain on the wait list to wait for a specific building or room type must contact the Housing Office to be placed back on the wait list. There is no guarantee that a specific building or room type will become available.


After the August 21, 2014 move-in date, applicants on the wait list will be contacted by telephone and email when a space becomes available. Those offered a space will be given a deadline by which to accept or decline the space.


If the student declines or does not respond, the next person on the wait list will be contacted, and so on. When another space becomes available, another attempt will be made to contact the applicant who previously declined. Applicants who wish to remain on the wait list to wait for a specific building or room type must contact the Housing Office to indicate that they decline the space. There is no guarantee that a specific building or room type will become available. It is possible to request a room change after moving in to the first offered space.


If the student accepts the offered space, a move-in date will be determined. The resident move-in cost and subsequent payments will be calculated based on the space and the move-in date.


How do I cancel?

Students on the wait list may cancel at any time and receive a full refund of their initial payment. The general refund process does apply: the applicant must request the cancellation and refund in writing, and the University reserves 3-4 weeks to return the funds in a form of a check made out to the applicant. If the student owes any fees to the University, the Bursar will deduct those fees prior to sending any remaining refund.


Applicants may not request a refund and remain on the wait list, as it is a paid wait list.


If you are confirmed after July 21, 2014, you must cancel before checking in to get the full refund of your $800 initial payment part A, providing you have not picked up your keys. However, iIf the applicant receives keys, they are considered a resident and must go through the Intent to Vacate process to attempt to cancel their License Agreement; 30 day notice required. Please click here for the Intent to Vacate information.


Applicants may cancel by submitting the online Housing Cancellation Form or emailing our office at housing@sfsu.edu with the following information:

  • First and Last Name
  • Student ID Number
  • Request to cancel your SF State Housing Application

More information on cancellations can be found on the Cancellation page: Cancellation information.


Spring Forward: Applicants may also change their application to Spring-Only, which Housing refers to as a Spring Forward. This cancels the full academic year application and creates an application for Spring. Living on campus for Spring only requires a new Spring License Agreement, which is due with a different initial payment. An applicant may request a refund of the academic year initial payment. To Spring Forward, submit an online Spring Forward Form or email the Housing Office at housing@sfsu.edu with the following information:

  • First and Last Name
  • Student ID number
  • Request to Spring Forward the University Housing Application
  • Request for a refund

More information on Spring 2015 housing will be available soon.


What do I do on the August 21st Move-In Day?

SF State Housing realizes and appreciates the burden some of our students face as Move-In Day approaches and their housing is not yet settled. The Housing Office works rigorously on Move-In Day and the two weeks following to quickly research accurate numbers of possible 'no-shows' so that spaces can be offered to students on the wait list.


Students on the wait list who have not received a confirmation and assignment should not attend the MOVE-IN DAY. Housing will not be confirming and assigning spaces on that day; students will be turned away.


Students who do not receive a housing space by the August MOVE IN DAY will need to find off-campus housing while they remain on the wait list. The Housing Office provides some resources for both short-term and long-term accommodations on the Off-Campus web site. Housing does not maintain temporary housing spaces for students on the wait list.


Meal Plans

For all communities except University Park North and South, a meal plan is included in the cost of living on campus. The meal plan is activated on the day the student moves in to their on-campus housing space. A student who is on the wait list and has not yet moved into housing does not have an active meal plan.


Students on the wait list may still use Housing dining facilities by purchasing individual meals or a voluntary meal plan. Please note that the voluntary meal plan is purchased directly from our partners at www.dineoncampus.com/sfsu/, and any refund or credit of a voluntary meal plan is subject to their rules and regulations. Meals remaining in a voluntary meal plan may not be refunded or credited if a student later receives on-campus housing and the included meal plan.


Spring wait list

If there are still applicants remaining on the wait list when it closes in October, those students will be given the option to cancel or change their application to Spring-Only. Students must cancel or change their application in writing by emailing the Housing Office. Refunds will not be automatically provided for those who remain on the wait list.


Cancel: Applicants may cancel by submitting the online Housing Cancellation Form or emailing our office at housing@sfsu.edu with the following information:

  • First and Last Name
  • Student ID Number
  • Request to cancel the University Housing Application

More information on cancellations can be found on the Cancellation page: Cancellation information.


Spring Forward: : Applicants may also change their application to Spring-Only, which Housing refers to as a Spring Forward. This cancels the full academic year application and creates an application for Spring. Living on campus for Spring only requires a new Spring License Agreement, which is due with a different initial payment. To Spring Forward, submit an online Spring Forward Form or email the Housing Office at housing@sfsu.edu with the following information:

  • First and Last Name
  • Student ID number
  • Request to Spring Forward the University Housing Application

Students who Spring Forward will be added to the list of applicants who will be invited to complete a Spring License Agreement on the SF State Housing portal. Housing for Spring is still first-come, first-served, however, those who were on the Fall wait list and asked to Spring Forward by the given deadline will have priority. Spring applicants will be placed on the wait list based on the date the License Agreement and initial payment are received, and the original application date.


Spring availability will be determined in early December and Housing will begin to send confirmations for Spring in late December. Spring move-in is the Saturday prior to Spring classes beginning.


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