SF State Housing

Image: Photos of Park and Ward Hall, Towers at Centennial Square, Village at Centennial Square, and students with the SF State mascot

Returning Resident Process 2014-2015

Please thoroughly read the following information about the Returning Resident process for the 2014-2015 academic year. If you have been a Returning Resident in the past, please note that the process for  2014-2015 is different from the process used in years prior.

The 2014-2015 Returning Resident process is a LOTTERY system. Residents will submit their License Agreements ONLINE, using the new SF State Housing Portal.

Timeline:

February 7: Information emailed to current residents.
February 24:   Returning Resident License Agreements will be available on the SF State Housing Portal.
February 24 – May 2: License Agreement return – residents must complete and electronically sign their License Agreement no later than May 2 Initial payment must also be made during this period, via check, in the Housing Office.
March – April:   Reminders via email and Facebook.
May 2: Deadline to submit online License Agreement and Part A of initial payment ($800). After payment deadline, students who both completed in their License Agreement AND made payment by the deadline will be assigned a random lottery number. Residents who miss the payment deadline will be considered after the lottery.
Late May:  Residents notified of status.
Early June:   Wait list updates begin.
June – July:   Students on the wait list will be informed of their status regularly. Students will be emailed a confirmation if space becomes available.
July: Room assignments sent to confirmed residents.

FAQ:

What is different about this year’s Returning Resident process?
Why is the Returning Resident process different this year?
How does the online License Agreement work?
Who is eligible to return next Fall?
Do I have to pay another $55 application fee and reapply online?
When can I sign up?
Where will I turn in my License Agreement?
Do I have to turn in my payment with my License Agreement?
How much do I need to pay in order to return?
How many Returning Resident spaces will be available for 2014-2015?
How are lottery numbers determined?
What if my first preference is full before you get to my lottery number?
Can I pick my preferred roommate?
What are the apartment room combination options for roommates?
If I pick a roommate or apartment-mates, how does the lottery work for us as a group?
What if my chosen roommate doesn’t choose me/return their License Agreement on time/pay on time?
Will I receive a space for next year if I turn in my license and payment on time? Am I guaranteed a space if I participate in Returning Resident Process?
I can’t decide if I want to return. Can I turn in my paperwork at any time?
Can I decide to live off campus after I turn in my License Agreement and/or payment?
How do I cancel? Can I un-cancel later?
When are we confirmed for Housing? When do we get assignments?
How does the wait list work?
Do I have to have a meal plan?

 

What is different about this year’s Returning Resident process?
The Returning Resident process remains a lottery system this year. However, the paper License Agreement is replaced by an ONLINE document, available on the SF State Housing Portal beginning February 24, 2014. Payment will still need to be made by check in the Housing Office. (Return to Top)

Why is the Returning Resident process different this year?
SF State Housing is moving to a new, online system which allows for the elimination of paper License Agreements. Online payment for the initial payment is not available at this time. (Return to Top)

How does the online License Agreement work?
Residents will access the License Agreement on the SF State Housing Portal. To log in, use your SF State ID and password, just like when you register for classes or check grades.

Once you have signed in, choose “Application” at the top of the page. Then, on the Term Selector page, choose “Housing Year 2014-2015” to get started. Each page will have directions for what to do on that page. Pages can be revisited, but only before you electronically sign the License Agreement in the final step.

Please note that several steps require that you read information in a different tab or window and then return to the portal to acknowledge you have received that information. The additional information will be available on the Housing website even after the portal closes on May 2. (Return to Top)

Who is eligible to return next Fall?
All current residents who are in good financial and judicial standing will be allowed to return to the residence community. (Return to Top)

Do I have to pay another $55 application fee and reapply online?
As a current resident of Housing, you do not need to reapply or pay another $55 fee. (Return to Top)

When can I sign up?
The Returning Resident License Agreement will be available on the SF State Housing Portal between February 24 and May 2, 2014. After May 2, the portal will be unavailable for License Agreements and changes. (Return to Top)

Where will I turn in my License Agreement?
License Agreements will be signed online, and do not need to be physically turned in. (Return to Top)

Do I have to turn in my payment with my License Agreement?
License Agreements and payments do not have to be done on the same day, but both must be completed by May 2 in order to participate in the lottery. (Return to Top)

How much do I need to pay in order to return?
The initial payment is now in two parts: Part A ($800) is due between February 24 and May 2, along with your License Agreement. Part B ($800) will be due August 1. Each part is $800, for a total $1600 initial payment. Please see the Fee Schedule for more details on payments.

If payment of Part A is not made by May 2, the Returning Resident License Agreement will be cancelled.

If you are confirmed for a space and Part B is not paid by August 1, you will not be allowed to move in to your space until it has been paid.

All initial payments must be made by personal check, cashier’s check or money order, and turned in to the Housing Office. Student name and ID number must be written in the memo field to be processed. If you or your parents would like to mail the payment, please send it to the following address:

SF State Housing
ATTN: Returning Resident License Agreement
800 Font Blvd.
San Francisco, CA 94132 (Return to Top)

How many Returning Resident spaces will be available for 2014-2015?
650 spaces, located in University Park North and South and the Village at Centennial Square. (Return to Top)

How are lottery numbers determined?
After the deadline (May 2, 2014), Housing will randomly assign numbers to all returning applicants who turned in their License Agreement and payment on time.

If more than 650 residents meet all deadlines, those who receive a number higher than 650 in the lottery will automatically be placed on the Wait List in order of lottery number.

Residents who miss the deadline will be considered after all lottery participants have been placed. (Return to Top)

What if my first preference is full before you get to my lottery number?
Preferences are not guaranteed. We recommend that you make two main preferences, as indicated on the License Agreement; the “Other Room Preferences” page is optional. If both main preferences are full, we will give you the next available space you are qualified for. (Return to Top)

Can I pick my preferred roommate?
Returning Residents may choose roommates and apartment-mates on the License Agreement, using the “Roommate Profile” and “Search for Roommates” steps.

In order to be placed together, all residents must choose one another. Residents should make sure they are picking a room and apartment type that matches their potential roommates (for example, four students cannot all ask for single occupancy rooms).

Residents should also be sure to mark whether they would like to have their roommate preference honored over their room type preference on the “Allocation Preference” step.

Please note that the online License Agreement will not allow students to choose mixed-gender roommates or apartment-mates. If you are putting together a mixed-gender group, all residents must individually email the Housing Office at housing@sfsu.edu with the names and SF State ID numbers of everyone in the group. (Return to Top)

What are the apartment room combination options for roommates?
Village at Centennial Square:

  • 2 double occupancy rooms  (4 residents)
  • 1 double occupancy room and 2 single occupancy rooms (4 residents)

University Park South:

  • 1 double occupancy room (2 residents)
  • 1 double occupancy room and 1 single occupancy room (3 residents)
  • 1 double occupancy room and 2 single occupancy rooms (4 residents)

University Park North:

  • 1 double occupancy room and 1 single occupancy room (3 residents)
  • 1 double occupancy room and 2 single occupancy rooms (4 residents)

Please note that there are a limited number of apartments with each of these room combinations. Housing will try to place students in their preferred room and apartment types if available. Residents should make sure to note whether they would like to keep their room/apartment/building choice OR roommate choice in the Allocation Preference step, in the event that Housing cannot accommodate both preferences.

If I pick a roommate or apartment-mates, how does the lottery work for us as a group?
Assuming everyone mutually chooses one another, turns in their License Agreements on time, and makes the payment on time, the resident with the best lottery number will bring their group with them, if space is still available for such a group. If space is not available, the group will be broken up. (Return to Top)

What if my chosen roommate doesn’t choose me/return their License Agreement on time/pay on time?
If residents do not mutually choose one another as roommates, the roommate request will not be honored. For groups, all residents must choose all other residents of the group.

Students who do not return their License Agreements and payment in by the deadline will only be considered for roommate preference if they are confirmed before room assignments are determined.

Please note that building, room type, and roommate preferences are at no time guaranteed. (Return to Top)

Will I receive a space for next year if I turn in my license and payment on time? Am I guaranteed a space if I participate in Returning Resident Process?
Housing is at no time guaranteed. There are 650 spaces available for Returning Residents, and those spaces will be given via a random lottery system. Depending on the number of students who respond, it is possible that a resident who turns in their License Agreement and payment on time may still start out on the wait list. (Return to Top)

I can’t decide if I want to return. Can I turn in my paperwork at any time?
Returning Residents must turn in a License Agreement and payment by May 2 in order to maintain Returning Resident priority. License Agreements and payments will be accepted after the deadline, but will be considered after the initial lottery process.

Can I decide to live off campus after I turn in my License Agreement and/or payment?
You can cancel at any time, with some restrictions.
If you cancel before making a payment (by May 2), you may cancel at any time with no penalty.
If you have been confirmed for a space and cancel with 30 or more days of notice before the Fall 2014 move-in date (August 21, 2014), you will receive a full refund.
If you have been confirmed for a space and cancel with less than 30 days of notice before the Fall 2014 Move-In (August 21, 2014), you will be charged a cancellation fee based on the date of cancellation and your assigned space.
If you cancel from the wait list, you may cancel at any time, including after classes begin, with no penalty. (Return to Top)

How do I cancel? Can I un-cancel later?
You can cancel by emailing the Housing Office at housing@sfsu.edu with the following information:

  • Full name
  • SF State ID number
  • Statement of cancellation

Cancellations are effective immediately, and refunds are generated as soon as possible after the cancellation request is received.

You can rescind your cancellation, but you will be placed at the end of the wait list. There is no way to restore an assigned space or a place on the wait list. (Return to Top)

When are we confirmed for Housing? When do we get assignments?
Confirmations will be emailed to residents in late May.

Residents who do not receive confirmations are on the wait list, and will begin receiving wait list updates in June.

Room assignments will be sent in late July. (Return to Top)

How does the wait list work?
650 Housing spaces are being reserved for Returning Residents. If we receive more than 650 License Agreements and payments, there will be a wait list. After the lottery and initial confirmations, any remaining applicants will be placed on the wait list in the order of their lottery numbers.

The Returning Resident wait list is separate from the new resident wait list. Returning Residents will only be confirmed from the wait list as other returners cancel from the original 650 spaces.

More wait list information will be available by the end of the Spring semester. (Return to Top)

Do I have to have a meal plan?
All residents of the Village at Centennial Square must have a meal plan of 5, 8, 10, 15, or 19 meals per week.

Residents of University Park North and South do not have a meal plan included in their Housing costs, but may buy a meal plan directly from the Dining Center (http://www.dineoncampus.com/sfsu). (Return to Top)

 

 

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