Financial Aid Guide 2013-2014
A Guide to Financial Aid at San Francisco State University
Table of Contents
- Financial Aid Award Offer Assumptions
- Resources - Student/Parent Contributions
- Accepting Loans and/or Work-Study
- Cal Grant Award Authorization
- Grants - PELL Grant
- Cal Grant A or B
- EOP Grant
- SEOG Grant
- State Grant (SUG)
- TEACH Grant (TCHG)
- Federal Work-Study
- Unclassified Graduate
- 2nd BA, CEL, Teacher Credential
- FDSL Loan Types
- Interest Rates
- Direct loan Origination Fees
- Eligibility Requirements To Accept a FDSL
- Prorate Annual Loan limits
- Receiving Loan Funds
- Entrance Loan Counseling
- Exit Loan Counseling
- Federal Work-Study Program
- Student Assistant Program
- Employment Eligibility Verification (EEV)
- Job Postings
- Deferment of Tuition and Registration Fees
- Fee Waivers and Subsidies
- Debt Owed to the University/University Obligation Hold
- Withdrawing From All Classes
- Requirements to Receive Your Financial Aid Funds
- Account Statement and Balance Check
- Tuition and Registration Fee Payment
- Check Disbursement Dates
- Financial Aid Disbursement Hold and Enrollment Hold
- Direct Deposit
- Satisfactory Academic Progress (SAP)
- Minimum Semester Unit Contracts/Unit Deficiency
- Maximum Degree Unit limits
- Failure to meet the SAP Standard Appeals
|Understanding Your Financial Aid Award Offer|
View and Accept your Financial Aid Award Offer on line by the specified "Response" date
Your Financial Aid AWard Offer is for the current academic year and cannot be used to pay prior academic year outstanding charges in excess of $200. Your financial aid award is based on the most current information available regarding your class level, enrollment status, and fund regulations and availability. Be aware that award amounts and programs are subject to change due to change in your enrollment, your housing plans, Federal, State and University funding limitations, and changes in law, policy or University procedures.
The Student and/or Parent Contribution represents the amount that you (and your parents, if you are considered dependent) are expected to contribute towards your educational expenses during the academic year through income, savings, and/or loans. This figure was calculated using the previous yearincome and assets reported on your FAFSA (Free Application for Federal Student Aid), or renewal FAFSA,and your/your parent's previous income tax returns (if requested). Factors considered in determining student/parent contribution are income, net assets, family size, age and the number of family members in college (excluding parents). Your home, or your parents' home, if it is your principal place of residence, is not included in the calculation. Unreported changes in circumstances or resources could result in cancellation and/or repayment of financial aid you may have already received.
Student can Accept, Reduce, or Decline each award we offer
You may accept all, a portion, or none of any loan and/or Work-Study awarded you.
Federal Direct Student Loan (FDSL) -- Subsidized and Unsubsidized -- You may be able to increase the amount of FDSL subsidized and/or unsubsidized by the amount of Work-Study you decline. Contact our financial aid counselor for the change
PLUS Loan --
PLUS loans are only for parents of a dependent undergraduate student. The amount indicated on your award Offer is the maximum amount your parents may borrow under this loan program. Before making a decision about the loan, your parents should carefully read the information provided on the separate Federal Parent Loan Program (PLUS) information sheet. A credit check and a separateloan application are required.
Federal Work-Study --
A Work-Study award is an amount you can earn, not an amount you are guaranteed to receive. For more information regarding Work-Study Employment. You may increase your accepted amount of Work-Study, up to a maximum of $4,000, by declining all or a portion of the Perkins Loan and/or subsidized Federal Direct Student Loan awarded to you. An unsubsidized Federal Direct Student Loan cannot be converted into a Work-Study award. If you have not been awarded Work-Study but wish to be considered for a Work-Study award, please speak with a financial aid counselor.
There are two part-time student employment programs available at SF State: Federal Work-Study and Student Assistant. Both offer part-time work that you can usually arrange around your classschedule and provide paychecks that you use to help pay for your educational expenses. Work-Studyjobs are located on-campus and off-campus at public and non-profit agencies with whom the University has a contract. Student Assistant jobs are on-campus positions only.
Work-study is a Federal financial aid employment program that helps students finance theireducation via part-time jobs. Most students looking for Work-Study employment are able to findjobs, but the Work-Study award is not a guarantee that you will find a job nor that you will earn the entire amount on your award offer. You may earn up to, but not more than, the total Work-Study award on your Award Offer. Your total earnings are dependent upon the number of hours you work and your hourly pay rate. You must be enrolled full-time at SF State to be employed in a Work-Studyposition (12 units - undergraduates, 8 units - graduates).
The primary advantage to having a Work-Study job is that although Work-Study earnings are taxable, they are not included as income when you apply for financial aid in future years. Additionally, you can apply at the OSFA to create an off-campus Work-Study job performing community service and/or work that are related to your major or career interests (Student Initiated OptionProgram - "SIO").
Work-Study students also are eligible to be employed through the Student Assistant program, but you cannot use your Work-Study award eligibility when employed as a Student Assistant.
The Student Assistant program is not a financial aid program. It is funded by the State and provides part-time, on-campus positions available to students who are enrolled at least half-time at SF State(6 units - undergraduates, 4 units - graduates). Student Assistant employment is similar to Work-Study except that Student Assistant earnings will be included as income if you apply for financial aid in future years. Also, Student Assistant employees are not eligible to work as Work-Study employees unless they have applied for financial aid and have received a Work-Study award on their Financial award offer.
Before you can begin working, Work-Study and Student Assistant applicants must have their eligibility verified by the OSFA. After you provide verification that you are eligible to workin the United States (original Social Security card, U.S. Passport or birth certificate, or Alien Registration card) the Financial Aid staff will issue you an eligibility document for you to give to your employer.
Available Work-Study and Student Assistant jobs are posted on the SF State Career Center's web site. Go to Jobtrak at www.sfsu.edu/~career/gatorjobs/gatorjobs.htm and follow instructions on each page. You will then have access to all Work-Study and Student Assistant jobs. For more information about Jobtrak, please contact the Career Center SS 206, (415) 338-1761 for assistance.
Most student employees work between 5 and 20 hours per week. Pay rates vary between $8.50 and $14.81 per hour. You complete income tax withholding and payroll forms with your employer and you receive your monthly paycheck directly from your employer.
Financial Aid Deferments:
A financial aid fee deferment postpones payment of your tuition and registration fees. This means that you do not have to pay your tuition and registration fees before using Gator Registration. If the Office of Student Financial Aid has given you a fee derferment, enroll in classes by following the Gator Registration Procedures. Once you are enrolled in the minimum number of units required, your tuition and registration fees will be deducted automatically from your financial aid at the time of disbursement.
Tuition and Registration Fee Payment
Financial aid funds, including FDSLs, are disbursed each semester and are credited directly to cover tuition and registration fees and/or other outstanding obligations to the University (i.e. Short-term Loan, On-Campus Housing Payments). If your financial aid is not sufficient to cover your tuition and registration fees and/or other financial obligations, you will have to pay the balance owed before the first day of the semester. Payments received after the first day of the semester will be assessed a non-refundable administrative fee of $20.
If another agency (US or Foreign) such as: Veterans Administration, Dept. of Rehabilitation, Social Security Office, etc. or Scholarship organization will pay your tuition and registration fees or reimburse you for tuition and/or books, you must submit agency/donor verification to the Bursar's Office and the OSFA. If an unauthorized letter covering your tuition and registration fees is not on file in the Bursar's Office, submit a copy of the letter to ensure your eligibility to register through Gator Registration.The letter must include your name, student I.D. number, the total amount of the subsidy, and the name and addressof the contact person at the agency. The Bursar's Office will provide you with a fee deferment and the OSFA will make any necessary adjustments to your financial aid. You are ineligible to receive a StateUniversity Grant, a Cal Grant A or a portion of your Cal Grant B. These grants are specifically to pay your tuition registration fees. If one of these grants has already been disbursed to you, you will be required to repay to SF State the amount of grant you received.
The Bursar's Office at San Francisco State University may place a financial aid hold on your Gator Registrationdue to outstanding financial aid obligations to the University. Should a student or former student fail to pay a debt owedto the institution, the institution may "withhold permission to register; to use facilities for which a tuition and registration fee is authorized to be charged; to receive services, materials, food, or merchandise, or any combination of the above from any person owing a debt until the debt is paid." (See Title 5, California Code of Regulations, Section 42380 and 42381).For example, the institution may withhold permission to receive official transcripts of grades from any person owing a debt. If a student believes that he or she does not owe all or part of an unpaid obligation, the student should contact the campus Bursar's Office. The Bursar's Office, or another office on campus which student may be referred to by the Bursar's Office, will review the pertiment information, including information that the student may wish to present, and will advise the student of its conclusions with respect to the debt.
Students will be responsible for any legal costs incurred in collecting any unpaid tuition/fees and other miscellaneous university fees. Any amount owed may be reported to the Franchise Tax Board to offset tax refunds and/or from any state lottery winnings. Call the Bursar's Office at 415-338-1281 regarding a financial obligation hold.
The Higher Education Opportunity Act required disclosures of the HEOA that was enacted on August 14, 2008 and reauthorizes the Higher Education Act of 1965. Included provisions that campus participating in Title IV programs publish the California State University Student Lending - Code of Conduct which describes prohibited practices related to loan programs.
Students convicted of possession or sale of drugs, a federal or state drug conviction can disqualify a student from receiving financial aid. Convictions only count if they were for an offense that occurred during a period of enrollment for which the student was receiving Title IV aid; they do not count if the offense was not during such a period. Also, a conviction that was reserved, set aside, or removed from the student's record does not count, nor does one received when they were a juvenile, unless they were tried as an adult.
If student was convicted of both possessing and selling illegal drugs, and the periods of ineligibility are different, the student will be ineligible for the longer period.
If, after registering through Gator Registration, you decide not to attend SF State for the semester, you must officially withdraw from all registered classes. You
are responsible for the fees and/or
tuition payments UNLESS you officially withdraw from the university prior
to the 1st day of semester. Withdrawals after the 1st day of the semester
will be subject to pro-rata calculation of tuition and registration fees and you are responsible for payments.
See the Bursar's web site for more information.
Consult with a financial aid counselor before you withdraw from the University. If you do not officially withdraw, you will still have to pay your tuition and registration fees and you will receive failing grades in all registered classes.
Note: that your financial aid will be canceled if you do not meet all of the disbursement conditions.
Financial aid funds, including FDSLs, are disbursed each semester and are credited directly to cover tuition and registration fees and/or other outstanding obligations to the University (i.e. Short-term Loan, On-Campus Housing Payments). If your financial aid is not sufficient to cover your tuition and registration fees and/or other financial obligations, you will have to pay the balance owed at the Bursar's Office by the tuition and registration fee payment deadline (see the Class Schedule). Payments received after the deadline will be assessed a late payment fee.
Account Statement and Balance Check to Students
You will be emailed an "Account Statement" with descriptions of financial aid credits. If you have remaining financial aid funds for the semester, you will be disbursed the difference. If you pay all of your university obligations, including tuition and registration fees, in advance by personal check or credit card, your financial aid award in full will be disbursed to you.
The earliest disbursement dates apply to students who register through Gator Registration and meet all disbursement requirements. Otherwise, remaining financial aid checks are mailed twice weekly throughout the semester, approximately 5 to 10 days after all requirements are met.
Financial Aid recipients are obligated to remain enrolled and pass a certain number of units. SF State is mandated by the State of California and the Federal government to calculate a refund and a repayment when a student does one of the following:
A refund is the portion of financial aid funds used to pay the student's tuition and registration fees and/or on campus housing that must be returned by SF State to the Student Financial Aid Programs. The refund amount is calculated by the Bursar's office based on the student's withdrawal date. If the student received a FDSL, the refund amount will be applied to the loan to reduce the student's loan indebtedness. Otherwise, the refund will be applied to the other Student Financial Aid Programs from which the student received funds.
To ensure proper calculation of a refund, a student who intends to withdraw from all classes must file a "Withdrawal From The University Card" with the Registrar's Office and complete a "Withdrawal Record Form" with OSFA. See the current Class Schedule under Refunds for deadlines. Withdrawal from SF State after the fourth week of the semester will result in "W" grades. The Bursar's office will calculate a 25% refund to the Student Financial Aid Programs for withdrawals from the fifth week through the eighth week of the semester.
Consequences of Outstanding Repayment Obligation: SF State does not have the authority to waive or write off the repayment requirement, regardless of the reason for the withdrawal, including extenuating circumstances such as illness, accident or grievous personal loss.
A student who fails to return the unearned Federal Financial Aid funds will be referred to the U. S. Department of Education for collection and the University may withhold permission to register; to use facilities; or render services. Until the repayment is resolved, the student's record will be "flagged" every time a student files a Free Application For Federal Student Aid (FAFSA). A student in repayment is ineligible for financial aid at any other institution in the nation and cannot receive other University services,including but not limited to re-enrollment at SF State, until the repayment obligation has been paid in full.
Federal and State regulations governing student financial aid programs require the University to ensure that each financial aid recipient maintains Satisfactory Academic Progress(SAP) toward his or her degree objective. These regulations allow the institution to set standards of satisfactory academic progress provided that "those standards are reasonable, are applied consistently, at least as strict as the requirements for all students, and measure progress toward the degree for all periods of enrollment regardless of whether the student is receiving financial aid." The Office of Student Financial Aid will attempt to notify a student when it appears that he or she will exceed the unit deficiency or exceed the unit maximum. Unless a student can provide information, which would justify why the degree has not been granted, his or her financial aid will be canceled.
The standards developed for financial aid recipients at SF State include Minimum Unit Requirement, Maximum Degree Unit limits and Grade Point Average (GPA).
#1. Minimum Unit Requirements
Financial aid recipients must successfully complete the minimum unit requirement for all the types and amounts of financial aid they receive each term in order to maintain SAP. The number of units a student is required to complete may differ from the enrollment requirement. Please refer to the chart that follows:
Students who complete less than the minimum semester unit contract while receiving aid may incura unit deficiency. A unit deficiency is the difference between the student's minimum unit contractand the units the student completed during the term. For example, an undergraduate student receivingfull-time financial aid must complete a minimum of 10 units during the semester. If he/she successfullycompletes only 6 units, he/she will incur a 4 unit deficiency for that term. If a student withdraws from all classes, the OSFA will apply a repayment formula to determine if the student must repay any financial aid. See the Repayment policy information.
SAP is monitored once each year, at the end of the spring semester. Therefore, within an academic year a student who completes less than the minimum unit requirement during one semester may avoid a unitdeficiency by completing more than the minimum number or units during the other semester. For example,an undergraduate student receiving full-time financial aid who successfully completes only 6 units inthe fall semester must successfully complete 14 units in the spring semester (6+14=20, i.e. an averageof 10 units each semester).
Unit Deficiency Tolerance: Unit deficiencies at the end of the academic year are added to any unitdeficiencies from previous academic years to determine a student's cumulative unit deficiency at SF State.If a student's cumulative unit deficiency does not exceed the unit deficiency tolerance level, he or shewill remain eligible for financial aid. For undergraduates the unit deficiency tolerance is 9 units; forgraduates the tolerance is 6 units. Once a student's cumulative unit deficiency exceeds the tolerancelevel, he or she will no longer be eligible to receive financial aid until the cumulative unit deficiencyhas been reduced to within tolerance.
A student may reduce their cumulative unit deficiency by completing more units in one semester than the minimum unit requirement, by completing winter or summer session classes, or by completing classes (at SF Stateor another accredited Junior College or University) without receiving financial aid for those classes.
Passing Grades: The quality of the student's academic performance will also be monitored. In orderfor units to be recognized as successfully completed, the grade must be one of the following: A, B, C, D,or CR. Grades not accepted as units successfully completed are: F, NC, U, W, AUD, RD, I, or SP. If a gradeis changed after the official posting for a semester, it is the student's responsibility to bringverification of the grade change to the OSFA. You cannot receive financial aid for repeat coursesfor which you initially received a passing grade.
Financial aid recipients are monitored for the length of time needed to complete their degreeby measuring their total units completed. Undergraduate students will be eligible to receive financial aid only until they receive a degree or earn a maximum of 175 semester units. Graduate students are eligible to receive financial aid only until they earn their degree or earn 75 semester units. Students who change their minors/majors, who are pursuing double minors/majors, or who are attempting second baccalaureates will be held to the same maximum time frame.
The Office of Student Financial Aid will attempt to notify a student when it appears that he or she will exceed the unit maximum. Unless a student can provide information, which would justify why the degree hasnot been granted, his or her financial aid will be canceled.
Students who fail one or more of the SAP requirements mentioned in #1 or #2 must appeal to theSatisfactory Academic Progress Appeals Committee (SAPAC). The required paperwork is available inthe Office of Student Financial Aid.
All financial aid recipients should speak to a financial aid counselor to discuss the impactof any proposed changes in enrollment such as dropping a course, repeating a course, or withdrawingfrom the University. Any of these changes may affect his/her satisfactory academic progress andfuture eligibility for financial aid.
Directory Access / SF State on Internet / Additional SF State Numbers
SF State on the Internet
Office of Student Financial Aid
Federal Student Aid Programs>
Student Loans & Collections Office
Additional Numbers at San Francisco State University
Admissions application status.....338-1113 SS Building