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- Complete the front and back
of the Financial Aid Offer.
Return it to the Office of Student Financial Aid at SFSU by the "Return By" date.
Keep the one copy for
your records.
If you accept a Federal Direct Loan, complete and return one copy of your Pre-printed FDSL Master Promissory Note and Disclosure.
Federal Perkins Loans Information, Promissory Note are mailed separately.
Federal Work-Study Annual Award Limit is $4,000 for all grade levels.
Financial Aid Offer Assumptions:
Your Financial Aid Offer and financial awards are for the academic year.
Your financial aid award is based on the most current information available regarding your class level, enrollment status, and fund regulations and availability. Be aware that award amounts and programs are
subject to change due to change in your enrollment, your housing plans, Federal, State and University
funding limitations, and changes in law, policy or University procedures.
The Student and/or Parent Contribution represents the amount that you (and your parents,
if you are considered dependent) are expected to contribute towards your educational expenses during
the academic year through income, savings, and/or loans. This figure was calculated using the previous year
income and assets reported on your FAFSA (Free Application for Federal Student Aid), or renewal FAFSA,
and your/your parents previous income tax returns (if requested). Factors considered in determining
student/parent contribution are income, net assets, family size, age and the number of family members
in college ( excluding parents ). Your home, or your parents' home, if it is your principal place of residence, is not included in the calculation. Unreported changes in circumstances or resources could result in cancellation and/or repayment of financial aid you may have already received.
Special Circumstances: If you or your parents have special circumstances that are not
reflected in the determination of your resources, you may request a recalculation of your student and/or parent contribution. Please contact the Office of Student Financial Aid (OSFA).
Additionally, you are legally required to notify the OSFA in writing if you experience changes in the
assumptions upon which your award or resources are based (as per the front and back of your Offer Letter).
Unreported changes in circumstances or resources could result in cancellation and/or repayment of financial
aid you may have already received.
Registered Domestic Partner Information:
On January 1, 2005, the California Domestic Partner Rights and Responsibilities Act went into effect. Upon request, we will re-evaluate state financial aid eligibility for those students who are in a Registered Domestic Partnership or whose parents is in a Registered Domestic Partnership. Verification of the Registered Domestic Partner Status may be requested. With the inclusion of a domestic partner's income, the student's eligibility for state financial aid may change: it may increase or decrease. Please contact
Oscar Martin Gardea for further assistant.
Special Circumstance Petitions: These are available after May of each school year to a student/parent after the student receives his/her first Financial Aid Offer. A financial aid counselor will determine if you meet the criteria for filing a Special Circumstance Petition for that school year.
Independent vs. Dependent: Federal law defines you as a dependent student for financial
aid purposes unless you are at least 24 years old, you are married, you are a veteran of the U.S. Armed
Forces, you have a legal dependent, or you are a graduate student. We will consider your parents’ financial
resources, even if you do not live with your parents and/or they do not claim you on their federal tax return.
Accepting Loans and/or Work-Study on your Financial Aid Offer
*** Read this section carefully ***
Student must Accept, Reduce, Increase or Decline each award in the "Amount Accepted" highlighted in yellow on your Financial Aid Offer
You may accept all, a portion, or none of any loan and/or Work-Study awarded you.
- Write in the dollar amount you wish to borrow (for loans) or earn (for Work-Study) in the "Amount
Accepted" column highlighted in yellow.
- If you would like to reduce an award amount, write in the reduced amount in the "Amount Accepted" column.
- Write in $0 zero if you wish to decline the award.
- If you leave this section blank, we will assume that you decline every award in this
section. Remember that you must repay any loan amount that you borrow.
Federal Direct Student Loan (FDSL) -- Subsidized and Unsubsidized -- You may be able to
increase the amount of FDSL subsidized and/or unsubsidized by the amount of Work-Study you decline.
PLUS Loan -- PLUS loans are only for parents of a dependent undergraduate student. The amount
indicated on your Offer Letter is the maximum amount your parents may borrow under this loan program.
Before making a decision about the loan, your parents should carefully read the information provided
on the separate Federal Parent Loan Program (PLUS) information sheet. A credit check and a separate
loan application are required.
Federal Work-Study -- A Work-Study award is an amount you can earn, not an
amount you are guaranteed to receive. Click here for more information regarding Work-Study Employment. You may
increase your accepted amount of Work-Study, up to a maximum of $4000, by declining all or a portion of
the Perkins Loan and/or subsidized Federal Direct Student Loan awarded to you. An unsubsidized Federal
Direct Student Loan cannot be converted into a Work-Study award. If you have not been awarded Work-Study
but wish to be considered for a Work-Study award, please speak with a financial aid counselor.
| GRANTS
Awards you
do not have to repay unless you withdraw or are over-awarded |
| Federal Pell Grant |
Gift aid for undergraduate and teacher credential students with
exceptional need, with awards ranging from $400 to $4,050 per academic year. Enrollment requirement: full award = 12 units, 3/4 award = 9 - 11 units,
half award = 6 - 8 units. Amount of award is prorated depending upon
enrollment. |
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Academic Competitiveness Grant (ACG)
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The Academic Competitiveness Grant (ACG) is the federally funded grant program for qualified students. Eligible students may receive for no more than two years.
* The maximum 1st year ACG is $750 per academic year ($375 per semester).
* The maximum 2nd year ACG is $1,300 per academic year($650 per semester).
Qualifications for the ACG
To qualify, the student must meet all of the following conditions
- Be a Federal Pell Grant recipient
- Be enrolled full-time (12 units)
- Be a U. S. citizen
- Be a first or second year undergraduate student (freshman or sophomore)
- Have met the CSU minimum standards for admission as entering freshmen or sophomore transfers based on successfully completing the A-G subject requirements.
- Meet standard eligibility criteria for all Federal Title IV financial aid, such as not being in default on a student loan, having financial need, and maintaining satisfactory academic progress.
Applying for the ACG
Students apply by completing the Free Application for Federal Student Aid (FAFSA)
The Financial Aid Office utilizes information collected on the FAFSA to identify potentially eligible students. The SFSU Office of Admissions confirms that potentially eligible student have been regularly admitted to the University. |
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National SMART Grant |
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The National Science and Mathematics Access to Retain Talent (SMART) Grant is a federally funded grant program for high achieving third and fourth year students majoring in physical, life, or computer science, engineering, mathematics, technology, or a critical foreign language. The maximum SMART Grant is $4,000 per academic year ($2,000 per semester).
Qualifications for The National SMART Grant
To qualify, the student must meet all of the following conditions –
- Be a Federal Pell Grant recipient
- Be enrolled full-time (12 units)
- Be a U. S. citizen
- Be a third or fourth year undergraduate
- Must have earned a cumulative Grade Point Average of 3.0 or greater prior to the beginning of each semester
- Have declared and be enrolled in an eligible major
- Meet standard eligibility criteria for all Federal Title IV financial aid, such as not being in default on a student loan, having financial need, and maintaining satisfactory academic progress.
- Must enroll in at least one course that meets the specific requirements of the student's National SMART Grant-eligible major
To qualify for the 3rd year SMART Grant
The student must be a junior (i.e., earned no fewer than 60 units and no more than 89 units toward their undergraduate degree objective).
To qualify for the 4th year SMART Grant
The student must be a senior with less than 120 units (i.e., earned no fewer than 90 units and no more than 119 units toward their undergraduate degree objective).
How to Apply for the National SMART Grant
Apply by completing the Free Application for Federal Student Aid
Determining Students' Eligibility for the SMART Grant
The university will identify students enrolled in eligible majors, confirm that the students meet all of the other eligibility criteria, and notify students of their awards.
- The Financial Aid Office will utilize information provided by the Office of the Registrar to determine if a student aid applicant meets the academic requirements for either a third year or fourth year SMART Grant.
- This will happen automatically. Students do not need to take any action.
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| Federal Supplemental Educational Opportunity
Grant (SEOG) |
Gift aid for undergraduate students with exceptional need, with awards ranging
from $200 to $700 per academic year.
Minimum Enrollment Requirement:12 units.
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| State University Grant (SUG) |
Gift aid for undergraduate, 2nd
baccalaureate, credential and classified graduate California residents, paying resident registration fees.
Enrollment requirement: full award = 7 units or more, half award = 6 units for undergraduates, 4 - 6 units
for graduates.
Students with a fee subsidy/waiver are ineligible for this grant.
Maximum award per semester is $1,524 for undergraduates
$1,770 for teacher credential
$1,878 for second BA and Master's degree students per semester.
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| Educational Opportunity Program Grant (EOP) |
Gift aid for undergraduate students admitted to
SFSU through the EOP program, up to $1000 per academic year.
Enrollment requirement is full-time = 12 units.
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| Cal Grant Award Authorization |
If your Financial Aid Offer lists Cal Grant A or Cal Grant B, the OSFA must receive authorization from the California
Student Aid Commission (CSAC) before we can disburse your grant.
Click for information on how to apply for Cal grant.
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| Cal Grant A |
Gift aid for undergraduate California residents.
Awards assist low-and middle-income students with tuition/fee cost. Awarded by the California Student Aid Commission, based on financial need and grade point average.
Pays partial registration fees only.
Students awarded a Cal Grant A cannot receive a State University
Grant since both grant programs are applied to registration fees.
Enrollment requirement: full award = 7
units or more, half award = 6 units.
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| Cal Grant B |
Gift aid for undergraduate California residents who are primarily from disadvantaged and low-income families. Awarded by the
California Student Aid Commission, grant pays a subsistence stipend for the first year (estimated $1,551),
and partial registration fees plus a stipend in subsequent years.
Enrollment requirement: full award = 12 units, 3/4 award = 9-11 units, half award = 6-8 units.
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Scholarships
| Gift aid, based on financial need and/or merit.
Scholarship funds come from University funds or outside donors. A scholarship becomes part of a
financial aid package and may reduce a student's eligibility for student loans and/or Work-Study.
Minimum enrollment requirements vary but are generally at least half-time (6 units for undergraduates
and 4 units for graduates). The OSFA encourages students to research the availability of scholarships.
Scholarship books are available at the OSFA and in the reference section of the library.
The
OSFA Scholarship Web Page also has links to free scholarship services.
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Graduate Equity Fellowship
| Scholarship aid for classified
graduate students who are California residents and who are
underrepresented in their graduate program. Disabled students are encouraged to apply as well as women pursuing a master's degree in Business or the Sciences. Eligibility for this fellowship is based on
financial need and academic achievement, professional or community service and achievements.
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| Stipends | Funds awarded to students by academic departments.
Stipends, unless treated as employment, become a resource for calculations of financial aid
eligibility.
The fellowship, or stipend cannot exceed the cost of attendance at SFSU. This includes the Gaann and Javits Fellowships.
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| Federal Work-Study Program | A work-study award provides an opportunity for a part-time job allowing you to earn up to the amount indicated on the Financial Aid Offer.
A work-study award is an amount you can earn, not an amount you are guaranteed to receive.
You may increase your accepted amount of Work Study, up to a maximum of $4,000, by
declining all or a portion of the Federal Perkins Loan and/or Subsidized Federal Direct Student Loan
awarded to you. An Unsubsidized Federal Direct Loan cannot be converted into
a Work-Study award. If you have not been awarded Work Study but wish to considered for
Work-Study award, please speak with a financial aid counselor. You must be enrolled
full-time at SFSU to be employed in a Work-Study position (undergraduates=12 units; graduates=8 units).
Click here for more information regarding Work-Study Employment.See the Employment section
for detailed information about Work-Study and Student Assistant
Employment. |
| LOANS
LOANS
Awards that must be repaid
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| Federal Perkins Loan | Federal student loan at 5%
interest is offered to eligible undergraduate, second baccalaureate and credential students. Enrollment requirement
is full-time: 12 units for undergraduate and second baccalaureate students; 12 units for
credential students.
Students who accept a Perkins Loan for the first-time borrowers of a Perkins Loan at SFSU are required to complete Entrance Loan Counseling,Perkins Promissory Note and Perkins Loan Data sheet on the web at www.ecsi.net
Repayment to SFSU begins 9 months after a student is no longer enrolled at
least half-time. If a Perkins Loan is declined, it may be possible to increase a Work-Study award.
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| Federal Direct Student Loan |
Federal Direct Student Loan has two components:
- Subsidized -- interest is paid by the federal government while the student is in school. The Subsidized Loan is available to students who have financial aid eligibility.
- Unsubsidized -- interest is paid by the student while the student is in school
and during any grace or in-school deferment periods. You also may choose to have interest deferred, which will add the deferred interest to the principle. The Unsubsidized Loan is available to students who have limited or no financial aid eligibility or who need to borrow additional amount of Loan.
- Eligibility Requirements: To be eligible
to receive a Direct Loan, you must:
- Complete loan counseling, if this will be your first federal student loan.
- Complete and return your financial aid offer letter and a Master
Promissory Note. You can also complete the Electronic Promissory Note on the web at http://www.dlnote.ed.gov.Please read the instructions carefully on the web site.
- Be accepted for enrollment in a degree program at San Francisco State University. (Unclassified graduates and some students enrolled through College Of Extended Learning are not eligible).
- Be registered at least half-time; 6 units for Undergraduates, Teaching Credential students, and second Bachelor students or at least 4 units for Graduate students .
- Not in Default on a student loan. Examples: GSL, Perkins, Stafford or Direct Loans.
- Not owe a repayment on a student grant. Examples: PELL, SUG, SEOG, or Cal grant.
- Make Satisfactory Academic Progress.
- Not be receiving Financial Aid AT ANOTHER SCHOOL OR COLLEGE during
the SAME SCHOOL TERM.
Refer to the FDSL section for more FDSL information
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| Federal Parent Loans(PLUS) |
A PLUS Loan is available so parents may borrow to help meet college costs for their son or daughter. PLUS Loans are only for parents of a dependent undergraduate student. An unsubsidized, variable interest-rate loan, please check with our office for the current interest rate ( interest rate will change every year around the month of July). Repayment of principle and interest
begins 60 days after disbursement. To apply refer to the PLUS LOAN Information sheet which enclosed with your Offer Letter. |
| Unclassified Graduate students | Not eligible for any type of financial aid including student loans. You must be accepted into a MA or MS program to receive any financial aid.
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| Second Baccalaureate | If eligible you may be considered for State University Grant, Federal Work-Study and/or student loans.
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| College of Extended Learning | Students who have not earned a Baccalaureate
degree and are enrolled in a certificate program may be considered for the Federal Pell Grant and Federal Student Direct Loan only.
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| Teaching Credential | Eligible students enrolled in a post-baccalaureate teacher credential program not leading to a graduate degree may be considered for a Federal Pell Grant in addition to the State University Grant, and/or student loans.
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Description of the FDSL Program
The Federal Direct Student Loans are funded by the federal government. The federal government raises the loan funds through
its regular Treasure bill auctions. Direct Loans are loans made with federal capital and owned by the federal government. Loan reapayments are made to the government branch called the Department of Education.
The FDSL program has two components. The Subsidized Loan is available to students
who have financial aid eligibility. The interest is paid by the federal government
while you are in school, at least half time. The Unsubsidized Loan is available to students who have
limited or no financial aid eligibility or who need to borrow an additional amount
of loan. The interest on an unsubsidized loan must be paid by you while you are in
school, and during any grace or in-school deferment periods. You also may choose
to have the interest deferred, which adds the deferred interest to the principle.
This is called capitalization. Having the interest capitalized will mean larger
monthly payments when you begin repayment.
DIRECT LOAN FEES
Direct Loan Fees equal 2.0% with a 1.25% rebate amount. The loan fee is another expense of borrowing and reduces the total amount paid to you by 1.25 percent. By law, this fee will be subtracted proportionately
from each loan disbursement. (Refer to your Direct loan Disclosure statement that will be mailed to you by the Direct Loan Origination Center for the amount of your fee deduction).
Subsidized Loan - interest is paid
by government while you are in school
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Unsubsidized Loan - YOU pay
the monthly interest while you are in school |
Enrollment Requirements: You must enroll in at least half-time units to
receive a FDSL. Undergraduate, teacher credential and second Bachelor students must enroll in at
least 6 units; graduate must enroll in at least 4 units.
You automatically applied for the FDSL program when you applied for financial aid using the FAFSA.
The OSFA has awarded you the maximum in the FDSL programs based on your financial aid eligibility
and the other aid you have been awarded.
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You are under no obligation to accept
a loan which you will
have to repay in the
future. Declining a FDSL will not jeopardize
other financial aid offered
to you. |
Additionally, declining a FDSL at this time will not prevent you from borrowing a FDSL in a future
semester or academic year.
There are two steps you must take to accept a FDSL:
- Step #1: Sign and return your Financial Aid Offer, you may accept all, a portion, or none of your Loan by writing the amount of FDSL you are accepting in the yellow highlighted column of your offer.
***Return to Top***
- Step #2: If you are a first time Direct Loan applicants at our university you must follow the next step.
Master Promissory Notes
You are required to complete a promissory note, which obligates you to repay the loan according to the terms of
the note. A FDSL Master Promissory Note on the web. Also, please carefully follow instructions before completing
the promissory note. Our office will be notified when you completed your electronic Master promissory note on the web and will update your file in 48 to 72 hours after confirmation is received.
If for some reason you do not have a computer access or you are unable to complete your electronic Master promissory note on the web, you may contact our office at 415-338-7000 to request a paper master promissory note form to be sent to you.
All first time borrowers (regardless of class level) are required to complete
Direct Loan Entrance Counseling before receiving their first loan disbursement.
Entrance Loan Counseling helps you understand your loan obligation. You must have a Federal PIN number to access theEntrance Loan Counseling on the web.
The interest rate is fixed. On subsidized loans, the government pays interest while the student remains in school on at least a half-time basis, during the 6 month grace period, and during all eligible periods deferment.
On unsubsidized loans, the student is responsible for all interest costs.
Please refer to the section on Unsubsisized Interest Payment in the enclosed Borrower's rights and Responsibilities disclosure for further information.
Information about grace periods, loan repayment or consolidation is in the William D. Ford Student Loan Program Publication and Borrower's Rights and Responsibilities disclosure or contact the Direct Loan Service Center at 800-848-0979.
Internet site at http://www.dlssonline.com
Once we have received both your signed Financial Aid Offer on which you have accepted a FDSL and your signed promissory note, we will subsequently process your loan request and authorize the disbursement of your loan.
Click here to see when to expect your check
All Federal Direct Student Loans for the academic year will be disbursed in two equal disbursements: one half in the fall
semester and one-half in the spring semester.
Under the Direct Loan Program, the student may borrow up to but no more than the dollar amount on the Annual Loan Limit
chart. The Federal Direct Loan Program has loan limits for completing your degree. Refer to the Borrower's Rights and
Responsibilities forthcoming with your Master Promissory Note.
Unsubsidized FDSL for Dependent Students: If a dependent student's parents are denied a PLUS loan,
the student may be eligible for an unsubsidized FDSL. Interested students should speak with a financial
aid counselor.
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There are two part-time student employment programs available at SFSU: Federal Work-Study
and Student Assistant. Both offer part-time work that you can usually arrange around your class
schedule and provide paychecks that you use to help pay for your educational expenses. Work-Study
jobs are located on-campus and off-campus at public and non-profit agencies with whom the University
has a contract. Student Assistant jobs are on-campus positions only.
Work-study is a Federal financial aid employment program that helps students finance their
education via part-time jobs. Most students looking for Work-Study employment are able to find
jobs, but the Work-Study award is not a guarantee that you will find a job nor that you will earn
the entire amount on your Offer Letter. You may earn up to, but not more than, the total Work-Study
award on your Offer Letter. Your total earnings are dependent upon the number of hours you work and
your hourly pay rate. You must be enrolled full-time at SFSU to be employed in a Work-Study
position (12 units - undergraduates, 8 units - graduates).
A Work-Study award on your Offer Letter
is NOT a cash
award - after you find employment and begin working
you will receive a Work-Study paycheck.
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The primary advantage to having a Work-Study job is that although Work-Study earnings
are taxable, they are not included as income when you apply for financial aid in future years.
Additionally, you can apply at the OSFA to create an off-campus Work-Study job performing community
service and/or work that is related to your major or career interests (Student Initiated Option
Program - "SIO").
Work-Study students also are eligible to be employed through the Student Assistant program, but you
cannot use your Work-Study award eligibility when employed as a Student Assistant.
The Student Assistant program is not a financial aid program. It is funded by the State and provides
part-time, on-campus positions available to students who are enrolled at least half-time at SFSU
(6 units - undergraduates, 4 units - graduates). Student Assistant employment is similar to
Work-Study except that Student Assistant earnings will be included as income if you apply for financial
aid in future years. Also, Student Assistant employees are not eligible to work as Work-Study employees
unless they have applied for financial aid and have received a Work-Study award on their Financial Offer Letter.
Before you can begin working, Work-Study and Student Assistant applicants must have their
eligibility verified by the OSFA. After you provide verification that you are eligible to work
in the United States (original Social Security card, U.S. Passport or birth certificate, or
Alien Registration card) the Financial Aid staff will issue you an eligibility document for you
to give to your employer.
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Available Work-Study and Student Assistant jobs are posted on the SFSU Career Center's web site. Go to Jobtrak at http://www.monstertrak.com and follow instructions on each page.
You will then have access to all Work-Study and Student Assistant jobs. For more information about Jobtrak, please contact the Career Center SS 206, (415) 338-1761 for assistance.
Most student employees work between 5 and 20 hours per week. Pay rates vary between $8.50 and
$14.81 per hour. You complete income tax withholding and payroll forms with your employer and you
receive your monthly paycheck directly from your employer.
Students who have been awarded financial aid
by
the SFSU Office of Student Financial Aid
will automatically receive a
fee deferment so that they can take advantage of registration through Gator Registration.
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Financial Aid Deferments: A financial aid fee deferment postpones payment of your
registration fees. This means that you do not have to pay your registration fees before
using Gator Registration. If the Office of Student Financial Aid notifies you that you
have been awarded and you have accepted an offer of financial aid, you will be given a fee deferment.
Enroll in classes by following the Gator Registration Procedures. Once you are enrolled in
the minimum number of units required, your fees will be deducted automatically from your financial aid
at the time of disbursement.
If for any reason you are not actually eligible for financial aid, you must pay your registration
fees by the published fee payment deadline or you will be administratively withdrawn from your classes.
You can verify your eligibility for a financial aid deferment by calling FAVoRS.
Do not send payment or fee payment card to the Bursar's Office or apply for the University's Installment
Payment Plan. See Special Circumstances concerning the payment of your registration fees.
If, at the time of disbursement, you enroll part-time, pay part-time fees and later you add
classes that now require full time fee payment, you must pay the difference to the SFSU Bursar’s office immediately.
If another agency ( U.S. or Foreign ) such as:
Veterans Administration, Dept. of Rehabilitation, Social Security Office, etc. or Scholarship organization
will pay your registration fees or reimburse you for tuition and/or books, you must submit agency/donor verification
to the Bursar’s Office and the OSFA. If an unauthorized letter covering your registration fees is not on file in the
Bursar's Office, submit a copy of the letter to ensure your eligibility to register through Gator Registration.
The letter must include your name, student I.D. number, the total amount of the subsidy, and the name and address
of the contact person at the agency. The Bursar’s Office will provide you with a fee deferment and the OSFA
will make any necessary adjustments to your financial aid. You are ineligible to receive a State
University Grant, a Cal Grant A or a portion of your Cal Grant B. These grants are specifically to
pay your registration fees. If one of these grants has already been disbursed to you, you will be
required to repay to SFSU the amount of grant you received.
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The Bursar's Office at San Francisco State University may place a financial aid hold on your Gator Registration
due to outstanding financial aid obligations to the University. Should a student or former student fail to pay a debt owed
to the institution, the institution may "withhold permission to register; to use facilities for which a fee is authorized
to be charged; to receive services, materials, food, or merchandise, or any combination of the above from any person owing
a debt until the debt is paid." ( See Title 5, California Code of Regulations, Section 42380 and 42381 ).
For example, the institution may withhold permission to receive official transcripts of grades from any person owing a debt.
If a student believes that he or she does not owe all or part of an unpaid obligation, the student should contact the
campus Bursar's Office. The Bursar's Office, or another office on campus which student may be referred to by the
Bursar's Office, will review the pertiment information, including information that the student may wish to present, and
will advise the student of its conclusions with respect to the debt.
Students will be responsible for any legal costs incurred in collecting any unpaid tuition/fees and other miscellaneous
university fees. Any amount owed may be reported to the Franchise Tax Board to offset tax refunds and/or from any state
lottery winnings. Call the Bursar's Office at 415-338-1281 regarding a financial obligation hold.
**Withdrawing from all classes: If, after registering through Gator Registration,
you decide not to attend SFSU for the semester, you must officially withdraw from all registered classes.
You must fill out a Withdraw Card in order to withdraw completely from the University. Consult with an
advisor and, if you received financial aid, a financial aid counselor before you withdraw from the University. Also refer
to the Refund Schedule in the Class Schedule to see if you are eligible for a refund of fees. Obtain clearance
listed on the Withdraw Card and return signed form to the One Stop Student Service Center, SS Building. If you do not officially withdraw,
you will still have to pay your registration fees and you will receive failing grades in all registered classes. Warning:
see the financial aid refund and repayment policies for students who withdraw from classes.
- Complete and return your Offer Letter by the specified "Return By" date.
- Provide all documents required (promissory notes, personal data sheets).
- Meet satisfactory academic progress requirements for financial aid .
- Resolve all financial aid holds. Call FAVoRS to discover what holds you have
and how to resolve them; respond promptly to any OSFA correspondence about holds.
- Enroll in at least the minimum units required for the types of financial aid you
have been awarded. Being on a waiting list for a class does not constitute enrollment.
 Note that your financial aid will be canceled if you do not meet all of the disbursement
conditions.
Financial aid funds, including FDSLs, are disbursed each semester and are credited directly
to cover registration fees and/or other outstanding obligations to the University (i.e. Short-term Loan,
On-Campus Housing Payments). If your financial aid is not sufficient to cover your registration fees
and/or other financial obligations, you will have to pay the balance owed at the Bursar’s Office by
the fee payment deadline (see the Class Schedule). Payments received after the deadline will be
assessed a late payment fee.
You will be mailed an "Account Statement" with descriptions of financial aid credits, outstanding
university charges, and/or remittance advice (the amount you owe). If you have remaining financial
aid funds for the semester, you also will be mailed a Balance Check.
If you pay all of your university
obligations, including registration fees, in advance by personal check or credit card, your financial
aid award in full will be mailed to you. All financial aid checks are mailed to the address on file
with the Registrar’s Office; checks are not picked up on-campus. It is important for you to keep your
mailing address current.
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Earliest 2008-2009
disbursement dates
for all types of financial aid
Fall 2008 Spring 2009
Aug. 21, 2008 Jan. 22, 2009
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For students who register through Gator Registration and meet all disbursement requirements, their financial
aid checks will be mailed one week prior to the first day of classes. Otherwise, remaining financial aid
checks are mailed twice weekly throughout the semester, approximately 5 to 10 days after all requirements
are met. You can call FAVoRS to determine when to expect your financial aid check in the mail.
WARNING: Withdrawing from or
dropping all of your classes for the
semester will cause you to be placed in
immediate repayment for all or some of
the financial aid you received
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Financial Aid recipients are obligated to remain enrolled and pass a certain number of units.
SFSU is mandated by the State of California and the Federal government to calculate a refund and a
repayment when a student does one of the following:
- withdraws from all courses for the semester
- drops out from all courses for the semester
- takes an unapproved leave of absence
- fails to return from an approved leave of absence
- is expelled
- otherwise fails to complete the period of enrollment for which he/she received financial aid.
A refund is the portion of financial aid funds used to pay the student's registration fees and/or
on campus housing that must be returned by SFSU to the Student Financial Aid Programs. The refund
amount is calculated by the Bursar's office based on the student's withdrawal date. If the student
received a FDSL, the refund amount will be applied to the loan to reduce the student's loan indebtedness.
Otherwise, the refund will be applied to the other Student Financial Aid Programs from which the student
received funds.
To ensure proper calculation of a refund, a student who intends to withdraw from all classes must file
a "Withdrawal From The University Card" with the Registrar's Office and complete a "Withdrawal Record
Form" with OSFA. See the current Class Schedule under Refunds for deadlines. Withdrawal from SFSU after
the fourth week of the semester will result in "W" grades. The Bursar’s office will calculate a 25%
refund to the Student Financial Aid Programs for withdrawals from the fifth week through the eighth week
of the semester.
Please click here for further explanation of the Return of Federal Financial Aid Funds Due to Withdraw Policy.
Consequences of Outstanding Repayment Obligation: SFSU does not have the authority to waive or
write off the repayment requirement, regardless of the reason for the withdrawal, including extenuating
circumstances such as illness, accident or grievous personal loss.
A student who fails to return the unearned Federal Financial Aid funds will be referred to the U. S. Department of Education
for collection and the University may withhold permission to register; to use facilities; or render services.
Until the repayment is resolved, the student's record will be "flagged" every time
a student files a Free Application For Federal Student Aid (FAFSA). A student in repayment is ineligible
for financial aid at any other institution in the nation and cannot receive other University services,
including but not limited to re-enrollment at SFSU, until the repayment obligation has been paid in full.
Federal and State regulations governing student financial aid programs require the University to ensure that each financial aid recipient
maintains Satisfactory Academic Progress (SAP) toward his or her degree objective. These regulations allow the
institution to set standards of satisfactory academic progress provided that "those standards are reasonable, are applied consistently,
at least as strict as the requirements for all students, and measure progress toward the degree for all periods of enrollment regardless
of whether the student is receiving financial aid." The Office of Student Financial Aid will attempt to notify a student when it
appears that he or she will exceed the unit deficiency or exceed the unit maximum. Unless a student can provide information which
would justify why the degree has not been granted, his or her financial aid will be canceled.
The standards developed for financial aid recipients at SFSU include Minimum Unit Requirement, Maximum
Degree Unit Limits and Grade Point Average (GPA).
#1. Minimum Unit Requirements
Financial aid recipients must successfully complete the minimum unit requirement for all
the types and amounts of financial aid they receive each term in order to maintain SAP. The
number of units a student is required to complete may differ from the enrollment requirement.
Please refer to the chart that follows:
| SAP Unit Requirements |
| | Enrollment
Requirement | SAP
Minimum
Contract | Unit
Tolerance |
| Undergraduate/Credendial | | | |
| Full-Time | 12 units | 10 units | 9 units |
| 3/4 Time | 9 units | 9 units | 9 units |
| >1/2 Time* | 7 units | 6 units | 9 units |
| 1/2 Time | 6 units | 6 units | 9 units |
| <1/2 Time | 1 unit | 1 unit | None |
| | | | |
| Graduate/credential | | | |
| Full-time | 8 units | 6 units | 6 units |
| >1/2 Time | 7 units | 6 units | 6 units |
| 1/2 Time | 4 units | 4 units | 6 units |
| <1/2 Time | 1 unit | 1 unit | None |
| *Greater than half-time = Part-time paying full time fees |
Unit Deficiency
Students who complete less than the minimum semester unit contract while receiving aid may incur
a unit deficiency. A unit deficiency is the difference between the student’s minimum unit contract
and the units the student completed during the term. For example, an undergraduate student receiving
full-time financial aid must complete a minimum of 10 units during the semester. If he/she successfully
completes only 6 units, he/she will incur a 4 unit deficiency for that term. If a student withdraws from
all classes, the OSFA will apply a repayment formula to determine if the student must repay any financial
aid. See the Repayment policy information.
SAP is monitored once each year, at the end of the spring semester.Therefore, within an academic year
a student who completes less than the minimum unit requirement during one semester may avoid a unit
deficiency by completing more than the minimum number or units during the other semester. For example,
an undergraduate student receiving full-time financial aid who successfully completes only 6 units in
the fall semester must successfully complete 14 units in the spring semester (6+14=20, i.e. an average
of 10 units each semester).
***Return to Top***
Unit Deficiency Tolerance: Unit deficiencies at the end of the academic year are added to any unit
deficiencies from previous academic years to determine a student’s cumulative unit deficiency at SFSU.
If a student’s cumulative unit deficiency does not exceed the unit deficiency tolerance level, he or she
will remain eligible for financial aid. For undergraduates the unit deficiency tolerance is 9 units; for
graduates the tolerance is 6 units. Once a student’s cumulative unit deficiency exceeds the tolerance
level, he or she will no longer be eligible to receive financial aid until the cumulative unit deficiency
has been reduced to within tolerance.
A student may reduce their cumulative unit deficiency by completing more units in one semester than the
minimum unit requirement, by completing winter or summer session classes, or by completing classes (at SFSU
or another accredited Junior College or University) without receiving financial aid for those classes.
Passing Grades: The quality of the student’s academic performance will also be monitored. In order
for units to be recognized as successfully completed, the grade must be one of the following: A, B, C, D,
or CR. Grades not accepted as units successfully completed are: F, NC, U, W, AUD, RD, I, or SP. If a grade
is changed after the official posting for a semester, it is the student's responsibility to bring
verification of the grade change to the OSFA. You cannot receive financial aid for repeat courses
for which you initially received a passing grade.
ACCEPTABLE GRADES 
A, B, C, D, CR
UNACCEPTABLE GRADES 
F, NC, U, W, AUD, RD, I, SP |
Financial aid recipients are monitored for the length of time needed to complete their degree
by measuring their total units completed. Undergraduate students will be eligible to receive financial
aid only until they receive a degree or earn a maximum of 175 semester units. Graduate students are
eligible to receive financial aid only until they earn their degree or earn 75 semester units. Students
who change their minors/majors, who are pursuing double minors/majors, or who are attempting second
baccalaureates will be held to the same maximum time frame.
The Office of Student Financial Aid will attempt to notify a student when it appears that he or she will
exceed the unit maximum. Unless a student can provide information which would justify why the degree has
not been granted, his or her financial aid will be canceled.
Students who fail one or more of the SAP requirements mentioned in #1 or #2 must appeal to the
Satisfactory Academic Progress Appeals Committee (SAPAC). The required paperwork is available in
the Office of Student Financial Aid.
All financial aid recipients should speak to a financial aid counselor to discuss the impact
of any proposed changes in enrollment such as dropping a course, repeating a course, or withdrawing
from the University. Any of these changes may affect his/her satisfactory academic progress and
future eligibility for financial aid.
Directory Access / SFSU on Internet / Additional SFSU Numbers
SFSU on the Internet
http://www.sfsu.edu
Office of Student Financial Aid
SS Building, One Stop Services
1600 Holloway Avenue
San Francisco, Ca 94132
http://www.sfsu.edu/~finaid
Federal Student Aid Programs
1-800-433-3243....automated service & representative
FAFSA application processing center
http://www.fafsa.ed.gov
California Student Aid Commission
(888) 224-7268
http://www.csac.ca.gov
Cal Grant A, B, T award
Student Loans & Collections Office
NADM Bldg Room 350
(415) 338-2421
Perkins Loan questions and forms.
Federal Direct Loan Service Center
1-800-848-0979......automated service and representatives
1-800-557-7392......consolidated information
http://www.dlservicer.ed.gov
Additional Numbers at San Francisco State University
Admissions application status.....338-1113 SS Building
Advising Center...................338-2101 OAD 212
Bursar's/Cashier Office...........338-1281 SS One Stop & ADM 155
Bookstore.........................338-2023
Career Center........................338-1761
Disability Resource(Voice & TTY).....338-2472
EOP Admission Assistance............338-1646 LIB 426C
Financial Aid........................338-7000 SS One Stop
Financial Aid (TTY)..................338-3404
Grades(automated)....................338-7000
Graduate Division....................338-2234 ADM 254
Housing & Residential Service........338-1067 Mary Ward Hall
Office of International Programs.....338-1293 ADM 450
Registrar............................338-2350 SS One Stop
Student Outreach Services............338-2355 SS 106
Testing Center.......................338-2271 ADM 152
Gator Registration..............338-7000
University Help Desk/Operator........338-1112
 |
Check the box as you successfully complete each item. |
 |
Register Using the Gator Registration System
To ensure that your financial aid is available at the beginning of each semester,
you must enroll in the required number of units through Gator Registration.
For full-time financial aid, the enrollment requirements are 12 units for
undergraduates and 8 units for graduates. If you do not enroll in the proper number
of units through Gator Registration, it will delay your financial aid. Your aid will not be
available until you add classes and your units can be verified in the Registrar's
computer after the semester begins. |
|
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Keep Your Mailing Address Current
Financial aid check disbursement information, including balance checks, will be
mailed to your address on file with the Registrar's Office. Please promptly notify
the Registrar's Office of any change in your mailing address. You can also change your address by accessing your Student Record on the web at http://
www.sfsu.edu/student
|
|
Maintain Your Enrollment
Most students must be enrolled full-time (12 units - undergraduates, 8 units -
graduates) to receive full financial aid. If you withdraw during the semester
or drop below half-time enrollment (minimum 6 units for undergraduates, and 4 units
for graduates), you may be required to repay all or a portion of the aid already
claimed for the semester. Please speak with a financial aid counselor before dropping
units. |
|
Maintain Satisfactory Academic Progress
You must successfully complete the required minimum number of units while progressing
toward your academic degree in order to continue receiving financial aid. See details
regarding Satisfactory Academic Progress in the section Maintaining Your Financial Aid
Eligibility in this guide. |
***Return to Top***
|
Avoid Default
If you are in default on a previous student loan or owe a refund on a grant, you
may not receive any financial aid until the loan is repaid or satisfactory repayment
arrangements are made. Prior loan default will severely delay processing of your
financial aid. |
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Aid from Another College or University
Although you may accept other offers of financial aid while you are deciding which
college or university to attend for this award year, you cannot
receive financial aid from more than one school during the same term. |
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Check FAVoRS Frequently 415-338-7000
FAVoRS has important information about documents needed from you, financial aid holds, check disbursement information, and more. By calling FAVoRS often,
you can keep your financial aid status current and avoid unnecessary delays in receiving your financial aid checks.
| *****
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1600 Holloway Avenue, San Francisco, CA 94132-4011
Last modified 06/23/2008
by Loan Nguyen.
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