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Microsoft Campus and Select Agreements

The California State University renewed three agreements for Microsoft software. The agreements provide software for CSU students, faculty, staff and auxiliary units. The three agreements are the Microsoft Campus Agreement Program, Microsoft Select Agreement and the Microsoft Student Select Program. The agreements are in effect from January 1, 2009 through December 31, 2011.

Contents

 

Microsoft Campus Agreement Program

The Microsoft (MS) Campus Agreement provides faculty, and staff, including officially recognized Auxiliary organizations, with the use of certain desktop products and CORE Client Access Licenses (CALs) including Software Assurance (SA) for a three-year period beginning Jan 1, 2009. SA covers the products for any new releases during the 3-year term of the contract.

Students are not licensed under this agreement. Microsoft products licensed for use under this agreement are:

Terminal Server CAL's are not included in the Campus Agreement and must be purchased through the Select Agreement.


Important Notes:

Server licenses allocated from previous contracts are no longer covered by the new Campus Agreement. They should now be purchased if you plan to continue using them. DoIT highly recommends purchasing Server software with Software Assurance.Don't forget to purchase non CORE CALs needed for the servers you use. See About Microsoft Pricing for a brief description of available CALs.


Windows on a Macintosh is covered by the Campus Agreement.


MS Project and MS Visio are not licensed under the Campus Agreement; these products should be purchased under the Select Agreement.


University-owned computers that are used by faculty and staff  to do work at home are covered by the Agreement; WAH media need not be purchased for this purpose.

Students are covered for CORE CALs and for on-campus use on a University-owned computer.


How to Obtain Software

 

Work at Home Rights

The Campus Agreement contains Work at Home Rights (WAH) for all covered software. The WAH program allows faculty, staff and auxiliary units to install one copy of the covered software on their personally-owned home computers on which the faculty or staff member is the primary user.


How to Obtain Software

To get a copy of any software covered by the MS Campus agreements for home use on your personal computer, you will need to purchase the media from the SFSU Bookstore . These WAH media are not the same as those used to install on campus-owned computers. These media may not be duplicated and they come with their own installation key code that is registered with Microsoft during installation.

 

Microsoft Select Agreement (for University-owned computers)

The Microsoft Select Agreement allows University departments, including officially recognized Auxiliary organizations to purchase software licenses and media not included in the Campus Agreement at significant discounts.


Important Notes:

Software Assurance (SA) on licenses from the previous contract need to be renewed. Software Assurance is Microsoft's 3-year maintenance that allows for a free upgrade within the 3-year life of the Select Agreement. Prices for SA are pro-rated and prices change every six months. SA is optional but DoIT highly recommends it.


Software purchased under the Select Agreement have perpetual licenses.

 

Microsoft Select software licenses must be ordered from:

Dell, Inc.
Matt Radzinski
CSU Government Sales Specialist
850 Asbury Drive
Buffalo Grove, IL 60089
Phone: 800-883-0725
FAX: 847-465-3277
Matthew.Radzinski@Dell.com

Microsoft Select software products are not for home use except on University-owned computers for University work. Work at Home rights do not apply to software purchased under the MS Select program.


The approved purchase order or ASAP/Dell receipt for credit card purchases is your license.


Media is not included when buying licenses and may be obtained separately through the Microsoft Select program.


We highly recommend the purchase of licenses with Software Assurance (SA). SA allows you to upgrade the product to the newest version until the SA expires on 12/31/11.


About Microsoft Pricing

A complete price list is available at the Dell/ASAP website. To help you with some of the terms used in the price list, we defined a few terms here:

Device CAL:

User CAL:


How to determine whether or not you need to purchase a product under the Select Agreement:


If the product you need is not covered under the Campus Agreement, you must purchase it under the Select Agreement. See the section on the Campus Agreement for a list of what is available at no cost.

Purchasing a product license under the Select Agreement gives you a perpetual license for that product, regardless of any changes in future Campus Agreements. Products covered by the Campus Agreement are licensed for the life of the current Campus Agreement that ends on 12/31/11. If a perpetual license is needed it should be purchased through the Select Agreement.

 

For quick reference, you can download a list of prices for software purchased in the last three years.

Or, to look up prices and ASAP Part numbers for licenses and media of MS products available under the Select program:


  1. Use your web browser to navigate to the ASAP site.
  2. Click on Shop Software.
  3. Log in with the following information:
    Email Address: csusanfrancisco@asap.com
    Password: account
  4. Click on Licensing Price Lists from the Account Management section.
  5. Click on Run a Price List > Create New Price List > Next.
  6. Click on Microsoft Select 6.0 (Customer number 98597266 (163417)) then click Next.
  7. Save as a Personal Template after providing a name for your Price List.
  8. Click Next.
  9. Choose to either Download or View the Price List online.

 

To order ASAP software:

  1. Log in to ASAP
  2. Click on Order Management
  3. Click on Express Order by Part #
  4. Input Part #s
  5. Click on Add Items to Shopping Cart
  6. Provide a Shopping Cart name
  7. Click on Update and Save OR Click on Checkout if ready

Tax Exempt Orders:

When placing a purchase order for a tax exempt purchase please specify that you require a Certificate of Electronic Software Delivery in the Comments for Purchasers section of the form.

To make a tax exempt purchase via a credit card please read the instructions from Dell-ASAP (MS Word format).

For pricing questions, contact:

Matt Radzinski
Dell, Inc.
CSU Government Sales Specialist Matt Radzinski
850 Asbury Drive
Buffalo Grove, IL 60089
Phone: 800-883-0725
FAX: 847-465-3277
Matthew.Radzinski@Dell.com

Microsoft Student Select Program

The Microsoft Student Select Agreement allows students to purchase Microsoft products (licenses and media) at significantly reduced prices. The products available under this agreement are:

Students may purchase software under the Student Select Program at the SFSU Bookstore.


Important Notes:

SharePoint Designer (formerly FrontPage) is not part of Office Professional and is therefore not covered by the Student Select Agreement.

 

The Windows Operating System will install on one computer an unlimited number of times (if the PC were to crash, you can reinstall the software). Office can be installed on two computers - a desktop and a portable device.


During the software setup, you will be required to register the product with Microsoft or the product will not install. The registration will take the Key Code of the installation media and a Serial number from the computer(s) and store them in a Microsoft database. As long as these two numbers match, the media can be used to install on that computer(s).


How to Obtain Software

  1. Go to the SFSU Bookstore Customer Service counter (next to the elevator) to purchase pre-copied Microsoft media at a reduced rate. Purchase the software covered by the CSU Microsoft Student Select program.
  2. Each student must provide the following as proof of eligibility:
    • A current student ID card
    • A picture ID (e.g., driver's license)

Students are not allowed to trade or sell the software media. Students must register the software with Microsoft upon installation or it will not function.

 

Eligibility

Students

Students who want licenses and software under the Microsoft Student Select Agreement must currently be enrolled full-time or part-time in a degree granting program at San Francisco State University (i.e., matriculating students).

 

Faculty, Staff and Auxiliary Units

SFSU faculty, staff and auxiliary units who use computers at work (including campus labs) can install licensed Microsoft software listed under the Campus Agreement program on their university-owned computers. University-owned computers are covered whether they are used at work or at home.


SFSU faculty, staff and auxiliary units can also purchase special media to install software specified in the Campus Agreement Program on their personally-owned computer at home. View the details of the Work at Home program for a list of eligible software and restrictions on use.

 

Vista Authentication

Information regarding on-campus Windows Vista authentication can be found on the KMS Authentication page.

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Last Modified: 9 July 2009
doit@sfsu.edu