Sponsored Projects Administration      College of Science and Engineering (COSE)

Image: Pictures representing the depts of the College of Science and Engineering

General Expenditures

 

Below are the most commonly used payment transaction and other project related forms you will need to conduct your research or program. 


  • Direct Payment Request: To pay for the following types of expenses: membership fees, phone, freight/mail, subscriptions, utilities and registration.

  • Honorarium Payment: To request a one-time payment for part-time faculty members, both SF State and non-SF State, to serve as guest speakers, lecturers, etc.

  • Petty Cash Reimbursement Request: For reimbursements of $50 or less. Petty Cash requests must be submitted to ORSP for review/approval by the Grants Administrator for your project before they will be processed by the Bursar’s Office. Once the request has been approved by ORSP, ORSP will contact the payee to pick up the approved form and the payee will then submit the claim to the Bursar’s Office.


  • Stipend, CSU: to request stipend payment(s) for SF State/CSU students. Please note that Accounts Payable only issues stipend checks on the 15th of the month. When completing section IV of the Stipend Appointment Form, please schedule payments to be issued on the 15th of the month. Each stipend payment request form must be accompanied with the Vendor Data Record form, even if there is a vendor data record already on file for that person.

  • Stipend, Non-CSU: To request stipend payment(s) for students at institutions other than SF State/CSU. Please note that Accounts Payable only issues stipend checks on the 15th of the month. When completing section IV of the Stipend Appointment Form, please schedule payments to be issued on the 15th of the month. Each stipend payment request form must be accompanied with the Vendor Data Record form, even if there is a vendor data record already on file for that person.

For more information on SF State's travel procedures, please see SFSU's Travel website.


(Note: If travel charged to a grant is deemed to be unallowable, either due to the grant terms and conditions, lack of funding, or some other reason, ORSP will ask you to provide an alternate source of funding for the travel. ORSP encourages you to check with your Grant Administrator before making travel reservations if you are unsure if travel is allowable on your project.)


  • Vendor Data Record: Required for all vendors that have not done business previously with SF State. This form is also required in conjunction with the Honorarium, Student Stipend, Non-CSU Student Stipend and Travel Stipend Appointment forms.

 

SF State Home