College of Education Home - Online Graduate Advising Manual

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1.  Getting Started
2.  Filing the GAP
3.  Culminating Experience
4.  Making Adjustments
5.  Finishing & Graduating
6.  Other

Form Flow

Form	Required Signatures	Where to Submit	Required Attachment

Graduate Program Change Form	Registrar's Rep for Part B Advisor or Dept. Chair for Part C (take your unofficial transcript for them to review and verify your current status)	ADMIN 254***
GAP (Graduate Approved Program)	Advisor	BH 240 **	Unofficial Transcript (SFSU)
GAP Substitution	Advisor	BH 240
Transfer Unit Evaluation	Advisor	BH 240	Transcript (if not on already on file)
Culminating Experience Form	First Reader Second Reader Dept Chair	BH 240	Protocol form & attachments
Protocol Approval Form for (Human Subjects)	Student First Reader Dept Chair	BH 240	Proposal form & attachments
Committee Revision Form	type-in name of old reader (signature is not required) signature of new 1^st or 2^nd Reader Dept. Chair signature	BH 240
Petition for Waiver of Graduate Regulations	Student Advisor	BH 240	Letter of support from Advisor if petitioning 7 year limit.
Grade Change Report	Instructor Dept.Chair	Registrar's Counter (Student Services Bldg. 1^st Floor)
Report of Completion	First Reader Second Reader Dept. Chair	BH 240	Completed COE Exit Survey AND Copy of Abstract page if completed a Field Study (895)
Application for Graduation	Student	ADMIN 254***	Must have a GAP on file
Petition for Course by Independent Study (899)	Instructor Dept. Chair	Your Dept. Office OR, Registrar's Counter
Request to Exceed Regular Academic Unit Load	Student Advisor	BH 504 (Associate Dean Vanessa Sheared's Office)
Certificate Approved Program (For students in Graduate Certificate Programs)	Advisor Pay $7 fee at Cashier	ADMIN 254	Unofficial SFSU Transcript
Petition for Waiver of College Regulations	StudentAdvisor Dept. Chair	BH 240 (except for extension of Incomplete which goes to the Registrar's Counter)	Supporting Documents if needed or required.
Petition for Incomplete	Instructor Dept. Chair	Registrar's Counter
Petition for Withdrawal	Instructor Dept. Chair Dean	Registrar's Counter
Petition for Retroactive Withdrawal	Instructor Dept. Chair Dean	Registrar's Counter
Change Of Address	Student	Registrar's
Educational Leave of Absence	Student Advisor Dept. Chair Dean	ADMIN 254	any supporting documents

*Registrar’s Counter is located in Student Services Building, 1st Floor
**BH 240 is the Graduate Office for the College of Education
***ADMIN 254 is the Graduate Division Office. ADMIN is the Administration Building

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updated 09/06/2005