SFSU FMS > Overview

Financial Management System Overview

The Financial Management System (FMS) brings service to the campus community through a Web-based, integrated financial accounting system. This enables end users to enter, store, alter, query, and report on financials information using a Web browser. The system also generates reports and data needed by the State Controller's Office, and meets state and federal reporting requirements.

FMS comprises several modules. SFSU is implementing the General Ledger, Accounts Payable, and Purchasing modules, which are scheduled to go into production in July of 2004.

General Ledger

CDIP derivation process simplifies and automates the production of GAAP and FIRMS reports
FMS Query and Reporting Tools provide detailed information, eliminating the need for large paper reports
ORSP can record and access award/contract information on Grants and Special Projects online

Provides queries on project attributes
provides indirect cost calculation

Streamlined and automated departmental recharge process

Simplifies loading of recharge journal entries to FMS
Automated interface from telecommunication billing system to FMS

Departmental Recharge - Process

Accounts Payable

RevTrack eliminated by ability to track Travel and Salary Advances in FMS

Includes aging reports for outstanding advances

CheckGuard eliminated by ability to process checks and direct deposits in FMS
Automatic, real-time update of employee/student vendor data from HRMS and SIMS
Detailed payment information stored in FMS for as long as it is needed
Extensive number of queries and reports enable users to check on status of requisitions and purchase orders at any stage of the process
Simplified and streamlined claims submission and correction process in FMS

Purchasing

Eliminate legacy online requisitions system (FRS Web) by June 2004
Eliminate paper-based requisitions by December 2004
New, automatically generated reports (e.g. Independent Contractors, Small Business, Disabled Veteran, Women/Minority Owned Business reports)
Special handling of ORSP-generated requisition approval process
Online inquiry of status of requisitions/purchase orders
End users able to communicate vital information to buyer, to Receving and/or vendor via Header or Line comments on the requisition/purchase order
End users able to customize the requisition data fields by hiding unwanted/unused fields from the online view