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Labor Expense Data Pay End Date for 2006, 2007 & 2008

The Budget Administration and Operations office is available for questions and/or adjustments to the labor expense data in ADM 355, x81463. To request an adjustment, please complete the Labor Cost Distribution Change Request Form at www.sfsu.edu/~cms/forms.htm#HRMS_Forms

Pay End Dates:

 
2006
2007
2008
January 01/31/2006 01/31/2007 01/30/2008
February 03/01/2006 02/28/2007 02/29/2008
March 03/31/2006 03/31/2007 03/31/2008
April 05/01/2006 04/30/2007 04/30/2008
May 05/31/2006 05/30/2007 05/31/2008
June 06/30/2006 06/30/2007 06/30/2008
July 08/01/2006 07/31/2007 07/30/2008
August 09/30/2006 08/30/2007
September 09/30/2006 09/30/2007
October 10/31/2006 10/30/2007
November 11/30/2006 11/29/2007
December 12/31/2006 12/31/2007

 

October 08, 2007

HRMS Unavailable during Maintainence: October 26, 5 PM through October 29, 8 AM

The HRMS production environment, which includes E-TRAC, Time & Labor, LCD and Leave Accounting Web View will be unavailable Friday, October 26, 2007 from 5:00 PM to Monday, October 29, 2007 8:00 AM for scheduled maintenance. The system will be available on Monday, October 29, 2007 at 8:00 AM.


 

August 23, 2007

Student E-TRAC Processing Guidelines For Fall 2006 and Spring 2007

The Payroll division completed the Auto-Termination process for student employees in class/job codes 1870, 1871, 1872, 1874, 1875 with appointment end dates of May 30, 2007 or earlier. These terminations reflect all Student Employees who were not reappointed in these positions as of May 31, 2007.

For further information regarding Fall 2007 or Spring 2008 Student E-TRAC hiring procedures, click here: Student E-TRAC - Fall 2007 or Spring 2008.


July 10, 2007

Upgraded Labor Cost Distribution Macro for PC Users is available

The following Labor Cost Distribution queries have been updated in HRMS. These queries work with existing Labor Cost Distribution Macro for PC Users.

The queries are:

SFO_LCD_DEPT_EXPN_DTL,
SFO_LCD_DEPT_EXPN_DTL_BY_LIST,
SFO_LCD_DEPT_EXPN_DTL_BY_RANGE
SFO_LCD_DEPT_EXPN_DTL_CHRT_FLD

The URL to retrieve the macro follows.
http://www.sfsu.edu/~cms/lcdmacro.htm


May 31, 2007

Summer 2007 State-Supported Faculty Processing

State-Supported Summer faculty appointment processing for 2007 may now begin using E-TRAC. Please refer to the attached supplemental E-TRAC instructions. Human Resources will forward payroll source documents for processing and send/email appointment notification letters to faculty once this office receives the completed and approved E-TRAC transactions and necessary payroll forms.

Click here for further information regarding Summer 2007 State-supported Faculty processing.


April 20, 2007

Upgraded Labor Cost Distribution Macro for PC Users is available

The upgraded Labor Cost Distribution Macro for PC Users is available. This version works with Microsoft Excel spreadsheets generated by SFO_LCD_DEPT Queries in HRMS.

The URL to retrieve the macro is:
http://www.sfsu.edu/~cms/lcdmacro.htm

If you have any questions, please contact 5-HELP @x54357 or fivehelp@sfsu.edu

March 27, 2007

HRMS/E-TRAC/PeopleSoft Upgrade Complete: System Available Tuesday, 3/27 8am

The upgrade to the E-TRAC and HRMS systems to PeopleSoft Human Capital Management (version 8.9) is complete. You may access the system beginning Tuesday, March 27, 2007, 8 a.m.

To gain access to the upgraded version, you MUST use the following URL: https://cmsweb.sfsu.edu/hsfprd/signon.html. Please copy and replace this link to any Favorites, bookmark or desk top link that you had used to access the HRMS/E-TRAC/PeopleSoft environment. More

March 12, 2007

HRMS Unavailable during Upgrade: March 22, 5pm through March 27, 8am

In an effort to improve services for users, an upgrade to the E-TRAC and HRMS systems to PeopleSoft Human Capital Management (version 8.9) will be performed starting Thursday, March 22, 2007 at 5pm until Tuesday, March 27, 2007 at 8am. During this upgrade, all services in E-TRAC, Time & Labor, Online Leave Balances, and HRMS/LCD-related reports and queries will be unavailable.

To minimize impact to users during this downtime, we recommend the following: More

January 8 , 2007

Spring 2007 Faculty Processing

The followings are the documentation and instructions for faculty transaction processing for spring 2007. ETRAC_FAC_INSTR_SPR2007.doc provides general guidelines and instructions for regular temporary, TA/GA and tenured/tenure-track faculty transaction processing. More

November 14, 2006

E-TRAC UPDATE: New Hire Function effective 11/15/2006

In an effort to eliminate or reduce the duplication of identities with different SFSU ID's or SSN's during the hire process and provide a SFSU ID and account services sooner for new employees, effective Wednesday, November 15, 2006, the E-TRAC new hire function is being modified. Please review this documentation to see the new hire functionality: New_newhire_ETRAC_final.pdf

August 22, 2006

Student E-TRAC Processing Guidelines For Fall 2006 and Spring 2007

The Payroll division completed the Auto-Termination process for student employees in class/job codes 1870, 1871, 1872, 1874, 1875 with appointment end dates of May 31, 2006 or earlier. These terminations reflect all Student Employees who were not reappointed in these positions as of June 1, 2006.


For further information regarding Fall 2006 or Spring 2007 Student E-TRAC hiring procedures, click here: Student E-TRAC - Fall 2006 or Spring 2007.

FALL 2006 Faculty Processing


Attached are three instruction documents for FACULTY transaction processing for FALL 2006. Paper versions of these memos will follow. ETRAC_FAC_INSTR_FALL2006.doc provides general guidelines and instructions for regular temporary and tenured/tenure-track faculty transaction processing. For all FALL 2006 FACULTY transaction processing, you will need to reference the previous memos and attached report. More ...

June 23, 2006

Faculty E-TRAC Open Labs for Summer 2006

To assist with Summer 2006 Faculty E-TRAC processing, we have arranged two open labs on the following dates that will be held in Conference Room 201.

Thursday, June 29, 2006, 10AM - 12PM
Wednesday, July 12, 2006, 2PM - 4PM

Please note that these sessions are not formal training sessions, but are designed to provide an environment for E-TRAC users to process and create actual E-TRAC summer faculty appointment transactions, with staff from Faculty Personnel/HRIS who are available to assist in users with E-TRAC and to answer questions regarding faculty summer employment. Accordingly, please be prepared when you attend the open lab session and:
  • Have a functional USER ID and password for E-TRAC.
  • Have SSN's and other hiring documents for summer faculty appointments.
  • Know which department(s), faculty name, AY salary base, number of units and summer session (R1, R2 or R3) to use for each appointment transaction.
  • Bring all SUMMER 2006 FACULTY APPOINTMENT PROCESSING instructions and documentation.
If you plan to attend open labs, please register your name by following this link:
http://www.sfsu.edu/~cms/fac_train4.htm

May 9, 2006

New E-TRAC Home Functionality

We have updated new E-TRAC home functionality on E-TRAC Documentation for Approver, Faculty, Staff and Student.

The New functionality has been added to the E-TRAC home page to provide more options in viewing, sorting, opening and managing transactions and to make the home page operate more efficiently. All changes were applied to the Sort/Filter My E-TRAC Transactions section which affects both the view in E-TRAC Types and in My E-TRAC Transactions.

To review the updated documentation please visit http://www.sfsu.edu/~cms/hrModules.htm

E-TRAC Bulletin

The Human Resources Management System (HRMS) has updated the Salary Minimum and Maximum for all Job Codes which reflect the salary changes for all Collective Bargaining classifications. You may view/print the Salary Schedule from the Human Resources, Safety & Risk Management website at www.calstate.edu/HRAdm/SalarySchedule/Salary.aspx.

In addition, effective February 8, 2006, an Effective Date field under "My E-TRAC Transactions" has been added to assist users in processing the E-TRAC transactions with respect to payroll deadlines and other time-sensitive employment transactions.

For new/refresher E-TRAC and other HRMS training schedule, please visit www.sfsu.edu/~cms/trainingRegistration.htm

January 20, 2006

E-TRAC Creator Open Labs for Faculty Transaction

E-TRAC Faculty Training Labs are now available on;
Thursday, January 26, 1:30 - 3:30 pm
Wednesday , February 8, 10:00 am - 1:00 pm
Wednesday , February 15, 1:30 pm - 3:30 pm

To register click here: http://www.sfsu.edu/~cms/fac_train4.htm

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