Fiscal Affairs

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Refund Guidelines and Deadlines

 

Fall 2014

Information about the Refund Process

 

I. Refund:

Official Withdrawal prior to the 1st Day of the semester including students who paid but did not register for any classes

Policy:

- Refund for which a student is eligible will be "automatic" when a student follows campus-established procedures to cancel registration, drops courses, or withdraw for the academic period.
- Students will be entitled to a full-refund of tuition and nonresident tuition fee only if they cancel registration or drop all courses prior to the first day of the semester for an academic term less a $20 non-refundable administrative fee and any un-refundable local fees.

Calculation:

Refund Amount = Total Tuition and Fees Paid - ($20 non-refundable Administrative and $2 non-refundable ID Fees)

 

II. Refund:

Official Withdrawal on and after 1st day of the semester

Policy:

- For state-supported semester term, students who drop all courses or officially withdraw no later than the sixty percent (60%) point in the academic period shall be entitled to receive a pro-rata refund of nonresident tuition fee and mandatory tuition and fees less a $20 non-refundable administrative fee.

- The pro-rata refund is determined on the basis of the date of the student's withdrawal and the length of the academic period/semester.  The length of the academic period/semester is calculated from the first day of the semester through the final exam day of the period and excludes any breaks of five (5) days or more.

- A student, who officially withdraws from the University after the sixty percent (60%) point in the academic period, fails to drop courses or fails to officially withdraw by the end of the campus drop period (deadline), shall not be entitled to any refund of mandatory tuition and fees.

Calculation:

Refund Rate =
Total # of days in semester - # of days enrolled
Total # of days in semester

 

Refund Amount =
(Refund Rate * Total Amount of tuition and fees paid) - $20 non-refundable Administrative Fee

 

III. Refund:

Unit Load Reduction (resulting in lower tuition and fees)

Policy:

- Students who drop some but not all units resulting in lower tuition and fee obligation within the campus designated drop period (deadline), and in accordance with the campus withdrawal procedures will be entitled to a refund of the applicable difference in tuition and fees less a $20 non-refundable administrative fee.

Calculation:

For Tuition and Fees:

Refund Rate = (More than 6 units tuition and - 6 units or less tuition and fees) - $20 non-refundable Administrative Fee

For Nonresident Tuition:
Refund Rate =
Total # of days in semester - # of days enrolled
Total # of days in semester

Refund Amount = (Refund Rate * Total Amount) - $20 non-refundable Administrative Fee

 

Processing Time :
Standard refund processing: 2-3 weeks from receipt of completed refund request form
Official Withdrawals: "Automatic Refunds" 2-3 weeks from "official" withdrawal date
Unofficial Withdrawals: 2-3 weeks from 60% point in the academic period
"Emergency" Refunds: Requests will be reviewed and processed within 5-7 business days

ID Card Fee: The $2 campus ID fee is only refundable for:
a) new/transfer students who "officially withdrew" prior to the 1st day of the semester and were not issued an ID Card.
b) continuing students who "officially withdrew" from the University prior to the 1st day of the semester.

Administrative fee: The $20 administrative fee is non-refundable but Title V of the California Code of Regulations only allows exceptions under the following conditions:
a) The tuition and fees were assessed or collected in error.
b) The courses for which the tuition and fees were assessed or collected was cancelled by the University.
c) The student was activated for compulsory military service.

Late Request for Refund: Title V of the California Code of Regulations provides for late application of refunds only in the case of death or disability, or if a University rule prevents you from continuing. You must submit a Refund Request form and a Petition for Waiver of Financial Regulations to the Bursar's Office, ADM155 or Student Services Building SSB 103.

Financial Aid Recipient: Refunds are subject to the Return of Title IV Regulations. Visit http://www.sfsu.edu/~finaid/refund.html

Debts Owed to the University: Refunds will be applied to any outstanding obligation/s due to the University.
For details visit url: (http://www.calstate.edu/AcadAff/codedmemos/AA-2002-13.pdf)

 


Method of Refund: There are several options available to students to receive their refund for tuition payments:

a) Check: The check will be mailed to the address you provide on the refund form.

b) Direct Deposit: If you are currently a direct deposit participant, your refund will automatically be deposited to your bank account. If not, you must sign up for direct deposit at: https://faweb.sfsu.edu/fa/student/. Please note that it will require five (5) business days to complete the direct deposit setup.

c) Credit Card: To apply refund to the cardholder's account, you must provide the original payment confirmation number on the refund form. This option is only available if the original tuition payment was made by credit card.

 

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SF State Home

Bursar's Office - San Francisco State University

1600 Holloway Ave - Adm 155, San Francisco, CA 94132-4161

Phone: 1.415.338.1281 - Fax: 1.415.338.7787 - Email: bursar@sfsu.edu