UNDERGRADUATE STUDENT REQUESTS FOR EXCEPTIONS TO ACADEMIC POLICIES —STEPS IN THE APPEALS PROCESS


EXCEPTIONS TO UNDERGRADUATE ACADEMIC POLICIES: Several of the more frequently requested exceptions to undergraduate academic policies are outlined below. The exemptions chart summarizes the nature of the appeal and each of the steps in the appeal process. Students should direct questions about any of the appeals listed in the chart to the office listed under the first step in the appeal process. Questions about appeals not listed in the chart should be directed to the Dean of Undergraduate Studies, ADM 449.

NATURE OF APPEAL

FIRST STEP

SECOND STEP

THIRD STEP

FOURTH STEP

Admission & Readmission

Admissions Counselor

Admissions Officer

Director, Admissions and Records

Sr. Director, Enrollment Svcs.

EPT/Literacy

*EPT Exemptions

Testing Center

Dean, Undergraduate Studies

Board of Appeals and Review

*EPT Exemptions–Students with Disabilities

Director, Disability Resource Center

Dean, Undergraduate Studies

Board of Appeals and Review

*EPT Extensions

English Composition Office

Dean, Undergraduate Studies

Board of Appeals and Review

*Challenge Exams (114/214/JEPET)

English Composition Office

Dean, Undergraduate Studies

Board of Appeals and Review

ELM Exemptions

Testing Center

Dean, Undergraduate Studies

Board of Appeals and Review

ELM Exemptions–Students with Disabilities

Director, Disability Resourse Center

Dean, Undergraduate Studies

Board of Appeals and Review

ELM Extensions

Testing Center, Educational Opportunity Program, Disability Resource Center, Special Svcs., Advising Center

Dean, Undergraduate Studies

Board of Appeals and Review

Evaluation of Transfer Credit

*General Education

Supervisor, Evaluations

GE Advising Coordinators

Dean, Undergraduate Studies

*Academic Major

Department Adviser

Department Chair

Student Fee Problems

Registration Appeals Committee Designee

Registration Appeals Committee

VP, Business and Finance

Retroactive Degree

Within One Year

Admissions Officer

Dean, Undergraduate Studies

Board of Appeals and Review

More than One Year

Registrar

Dean, Undergraduate Studies

Board of Appeals and Review

Residency

Residency Clerk

Sr. Director, Enrollment Services

General Counsel, Chancellor's Office

Late Registration

Registrar

Registration Appeals Committee

Sr. Director, Enrollment Services

Graduation Denial

Supervisor, Evaluations

Follow route appropriate to specific cause of denial

Grade Appeals

Instructor

Department Chair

College Dean

Academic Load: Excess Units

20-24 units

College Dean/Director, Advising Center

Dean, Undergraduate Studies

25+ units

Dean, Undergraduate Studies

Academic Disqualification

*Students w/Majors

Department Chair

Dean, Undergraduate Studies

Reinstatement Committee

*Undeclared Students

Adviser, Advising Center

Dean, Undergraduate Studies

Reinstatement Committee

*Undeclared EOP Students

Adviser, EOP

Dean, Undergraduate Studies

Reinstatement Committee

U.S. History and Government Requirement

Assoc. Dean, College of Behavioral and Social Sciences

Board of Appeals and Review

Course Waiting List Objections

Instructor

Department Chair

College Dean

General Education Requirements

GE Coordinator

Dean, Undergraduate Studies

Election of Bulletin

Supervisor, Evaluations

GE Coordinator

Dean, Undergraduate Studies

General Education Requirement

College Assoc. Dean or Designee

Dean, Undergraduate Studies

General Education Basic Subjects & Segment III Requirement

Advising Ctr. Designee, or Dean, Undergraduate Studies

Dean, Undergraduate Studies

Course Prerequisite Problems

Instructor

Department Chair

College Dean

Major Requirements

*Acceptance of Course Work

Major Adviser

Department Chair

College Dean

*Election of Bulletin

Major Adviser

Department Chair

College Dean

* May involve ad hoc procedures.

GRADUATE STUDENT REQUESTS FOR EXCEPTIONS TO ACADEMIC POLICIES (STEPS IN APPEAL PROCESS)


EXCEPTIONS TO ACADEMIC POLICIES: Listed below are some of the more common graduate student requests for exceptions to academic policies of the university. The chart indicates with whom each type of request is initiated, as well as any subsequent steps in the process that may be either optional or required. Any questions regarding the procedures for the appeals listed, or about any appeals that may not be listed, should be directed to the Graduate Division in ADM 254.

NATURE OF APPEAL

FIRST STEP

SECOND STEP

THIRD STEP

FOURTH STEP

Late Application for Admission

Evaluations Supervisor

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

Waiver of 2.5 Admission Requirement

Master's Degree and Credential Objective Students

Recommendation of Graduate Adviser or Program Chair

Dean, Graduate Division

Reinstatement

Unclassified Students

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

Classified and Credential Objective Students

Recommendation of Graduate Adviser or Program Chair

College Graduate Coordinator/Dean

Dean, Graduate Division

Late or Retroactive Add of Culminating Experience Classes (i.e., 893, 894, 895, 898)

Recommendation of Graduate Adviser or Program Chair

Dean, Graduate Division

Late Application for Award of Degree

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

Extension of Time to Make-Up Incomplete Grade

Recommendation of Instructor or Chair of Pgm. Offering Course

Retroactive Change of Incomplete Already Reverted to "F" Grade

Recommendation of Instructor

Department Chair

Term Unit Overloads

Recommendation of Graduate Adviser

Dean, Graduate Division

Planned Educational Leave for Classified Students

Recommendation of Graduate Adviser or Program Chair

Dean, Graduate Division

Appeal of an Assigned Grade

CONTACT SCHOOL DEAN'S OFFICE FOR POLICY AND PROCEDURES FOR THAT SCHOOL

Retroactive Granting of Post-Baccalaureate Status for Course Work Taken While in Undergraduate Standing

Recommendation of Graduate Adviser or Program Chair

Dean, Graduate Division

Board of Appeals and Review

Graduate Approved Program (GAP) Appeals Including:

Course Substitutions

Recommendation of Grad. Adviser, College Grad. Coordinator, or Dept. Chair

Dean, Graduate Division

Waiver of 12-Unit Requirement

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

Exceed 30% CR/NC Grading

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

Acceptance of Transfer Units

Evaluations Supervisor

Dean, Graduate Division

Waiver of 7 Year Requirement to Complete Degree or Certificate

Dean, Graduate Division

Election of Bulletin Requirements to be Followed

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

Most Other GAP Requirements

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

Late Registration and Fee Payment

Registrar

Sr. Director, Enrollment Svcs.

Registration Appeals Committee

Baccalaureate Degree Equivalency

Dean, Graduate Division

Univ. Baccalaureate Equivalency Com. (Materials filed with Enrollment Svcs.)

Student Fees

Registration Appeals Committee Designee

Registration Appeals Committee

VP, Business and Finance

Appeal of Residency Status

Director, Graduate Admissions and Evaluation

General Counsel, Chancellor's Office

Course Challenges

Program Chair

College Dean/ Associate Dean

Assessment of Course Prerequisites

Instructor of Course

Program Chair

College Dean/ Associate Dean

Acceptance of Any Course in GAP Program Requirements

Graduate Adviser or Coordinator of Graduate Program

Program Chair

College Graduate Coordinator

Reviewed by Dean, Graduate Division

Course Waiting List Appeals

Instructor of Course

Program Chair

College Dean/ Associate Dean

Retroactive Award of Degree

Within One Year

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

More than One Year

Director, Graduate Admissions and Evaluation

Dean, Graduate Division

Withdrawal from Courses

Retroactive Course Withdrawal

Instructor

Program Chair

College Dean

Board of Appeals & Review

Retroactive Semester Withdrawal

Registrar

Board of Appeals and Review



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