Last update: 10/23/96
GENERAL POLICIES AND PROCEDURES
Per immigration regulations, foreign students are required to be continuously enrolled every semester. Undergraduates must carry a minimum of twelve units and graduate students must carry a minimum of nine units.
In order to be considered in attendance for any semester, the student must be reported as enrolled in at least one class on the 20th day of instruction.
Units Class Level Completed
Lower Division:Freshmen 0-29 Sophomore 29-59
Upper Division:Junior 60-89 Senior 90 or more
Adding Courses after Initial Touch Tone. If the student has paid sufficient fees and has instructor approval, s/he may submit a signed add form to the Admissions and Records Counter. Add forms are available at the Admissions and Records forms table on the second floor of the Administration Building.
Dropping Courses after Initial Touch Tone. The student must use the Touch Tone system to drop individual classes until the 20th day of instruction. After that point, s/he may withdraw from a course or courses only for serious and compelling reasons. Petitions for withdrawal are available at the Admissions and Records Counter, and must be signed by the instructor and department chair. (College dean approval is required if withdrawal is in the last three weeks of the semester.)
Touch Tone Enrollment Verification. A student may verify his/her enrollment via the Touch Tone Registration system through the 20th day of instruction. A Touch Tone program verification will be mailed prior to the first day of classes, and a second verification will be sent at the end of the second week of the semester.
Any student admitted to a class as an auditor will not be permitted to obtain credit by examination for that class. A student registered as an auditor may be required to participate in any or all classroom activities at the discretion of the instructor.
A student may change his/her status from audit to credit or from credit to audit during the first two weeks of instruction, if the change is approved by the course instructor.
Verification for enrollment is calculated as follows:
Full Time 12 units Half Time 6-11 units Less than Half Time 1-5 units
Full Time 9 units or Full Time 8 units in which all courses are upper division or graduate level courses (300 and above) Half Time 8 units in which any courses are lower division (less than 300 level) or Half Time 4.5 units or Half Time 4 units of all upper division or graduate level courses (300 or above) Less than Half Time 4 units of courses in which any class is lower division (less than 300 level)
In planning programs, students should observe Veterans Administration regulations concerning minimum academic loads. For certification under the Veterans Readjustment Benefits Act of 1966 (Public Law 89-358), undergraduates must register for twelve or more semester units of credit to receive maximum benefits. Graduate students must register and complete eight or more upper division or graduate-level semester units of credit each term to receive maximum benefits. Additional information may be obtained from the Registrar's Office.
All students requesting and accepting financial aid through San Francisco State University must register for and complete twelve or more semester units as an undergraduate and eight or more semester units as a graduate. Some financial aid programs allow a reduced unit requirement.
Students who wish to enroll in extension work with this university and/or to enroll in courses at other institutions at the same time as they are registered for courses at this university, should plan the combined program with their major adviser. Under no circumstances is the total unit load for all course registrations in all institutions being attended to exceed the maximum unit load restrictions for this institution without written approval in advance from either the Dean of Undergraduate Studies or the Dean of the Graduate Division. Failure to obtain such approval in advance will subject the student to possible loss of units taken here and/or a restriction of units for transfer from the other institutions.
Students should not miss classes except for valid reasons, such as illness, accidents, or participation in officially approved university activities. When a student is absent from classes, it is his/her responsibility to inform his/her instructors of the reason for the absence and to arrange to make up missed assignments and class work insofar as this is possible.
The instructor may consider regular attendance when assigning grades. In that case, the requirement for regular attendance must be stated in writing as part of the course requirements and distributed to students at the beginning of the semester.
To be eligible for an educational leave of absence, a graduate student must: (a) be a U.S. citizen or resident alien (foreign students ineligible); (b) have been officially admitted to a master's and/or credential program offered by the university; (c) have a Graduate Approved Program (GAP) on file in the Graduate Division Office or Credential Approved Program (CAP) on file in the Credentials Office in the College of Education; (d) be in good academic standing; and (e) have completed acceptable course work (at least nine units) toward the identified objective prior to the effective date of the leave. Such a planned academic leave does not change the beginning or ending dates of the seven-year completion of degree requirements for master's degree candidates. For further information contact the Graduate Division Office, ADM 254.
After the first four weeks of instruction and before the beginning of the final three weeks of instruction withdrawal from a course or courses is permissible only for serious and compelling reasons. All requests for withdrawal during this period must be made in writing on the appropriate form and will be reviewed by the instructor and department chair or college dean.
Withdrawals are normally not permitted during the final three weeks except in verified cases of accident or serious illness where the cause of withdrawal is due to circumstances clearly beyond the student's control and where the assignment of an incomplete is not practicable. Ordinarily, withdrawals in this category will involve total withdrawal from the university. Requests are submitted on the same form as for withdrawal earlier in the term and must be reviewed by the instructor, department chair, and college dean.
Transcripts show all San Francisco State University work completed as of the date of application for the transcript. Work in progress accompanies the transcript only if specifically requested by the student on the application for transcript form. Requests for transcripts to show end of current semester's work are held until all grades are recorded.
Transcript requests are processed in accordance with the date of filing.
Transcripts from other institutions, which have been presented for admission or evaluation, become a part of the student's permanent academic file and are not returned or copied for distribution. Students desiring transcripts covering work attempted elsewhere should request them from the appropriate institutions.
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Last modified July 03, 2012 by firstname.lastname@example.org