• Login Home
• Regular University Enrollment Analysis
• Extended Learning Enrollment Analysis

Contact

Student Systems Support & Development
sims@sfsu.edu
http://www.sfsu.edu/~reg
Tel: (415) 338-SIMS

Last update: May 3, 2010

SFSU Enrollment Analysis Report: Parameters, Data Calculations and Definitions

Effective Summer 2006, the State of California agreed that the CSU should change the calculation of graduate full-time equivalent students (FTES) to recognize how graduate instruction differs from undergraduate instruction. Graduate FTES is calculated at 12 student credit units per FTES, in contrast to 15 student credit units per FTES used for undergraduate enrollments. The graduate formula is used to calculate FTES for enrollments of students who are officially designated as either classified graduate, conditionally classified graduate or doctoral students.

Report Parameters

Run Cycle:

Run cycles are determined by the term entered when logging into the application. Run cycles are based on archived enrollment data. For Fall and Spring semesters, data will be archived at End of Early Priority Registration, End of Orientations, End of Final Priority Registration, End of Open Registration, End of First Week, End of Second Week, Fourth Week Census, End of Tenth Week and End of Term (Final). For Summer, data will be archived for all sessions at the End of Priority Registration and End of Term. In addition, for each Summer session, data will be archived at End of Open Registration and Census for each session when the milestone occurs. The run cycles for the current semester are available only after the particular enrollment milestone or deadline has passed.

Session:

Users may choose all sessions or an individual session (Summer Semester only).

College:

Users may choose all colleges or an individual college.

Department:

Users may choose all departments or an individual department. This is a new choice that will assist those departments that are comprised of more than one discipline (e.g., Foreign Languages).

Discipline:

Users may choose all disciplines or an individual discipline.

Course Number:

Users may choose an individual course number. (e.g. The undergraduate dean may want to see all 214 sections.)

Schedule Number:

Users may choose to run the report for an individual schedule number.

Course Level:

Users may choose all levels or an individual course level.

Report Type:

There are six report types:

• Detail including supervision, which includes all classes and details for all selected parameters.
• Detail excluding supervision, includes details for all selected parameters, but excludes supervision classes numbered 699, 893, 894, 895, 896, 897, and 899.
• Crosslisted/grouped, which returns crosslisted and grouped sections only, based on selected parameters. This option includes crosslisted, paired and any other groups of classes that meet at the same time and same place with the same instructor.
• General Education, which returns all sections coded with GE in the SIMS Course Master File.
• Totals with no details including supervision, which includes all classes but displays no section details. This option is used in conjunction with the totals selection (described below) to receive summary information.
• Totals with no details excluding supervision, displays totals with no section details, but excludes supervision classes numbered 699, 893, 894, 895, 896, 897, and 899.

All report types have the option to download the data into a spreadsheet and perform your own calculations.

Totals:

The user may select to view course, discipline, department and/or college and university totals. Totals may be selected when running detail, General Education, or totals with no detail report types. If report type is Totals with no details and course totals are selected, the report will summarize data for all sections of the course. If the course is a variable topic course, the report will display the generic title for the course.

Sort Order:

Course Abbreviation and Number

Include Resident/Non-resident Data:

The user may select to view enrollments summarized by resident/non-resident data.

Include Projected FTE:

Users may also choose to include projected FTES.

Report Format:

Web or Excel.

Data Definitions & Calculations

NUMB:

Course number

SEC:

Section number

SESN ID:

Session ID used in summer semester only

SCHED:

Schedule number

TITLE:

Course title

CNX:

Cancelled section

UNITS:

Total course units

PROJ ENR (Projected Enrollment):

Projected maximum number of students allowed to enroll as set by the department/college.

ROOM CAP (Room Capacity):

The number of actual stations in the room.

If "Include Resident/Non-Resident Data" WAS NOT selected, the following columns will be displayed:

TOTAL MATRIC ENR (Total Matriculated Enrollment):

Number of matriculated students enrolled. This number does not include students who are waitlisted or Open University students.

MATRIC LOWER:

Number of matriculated lower division students (freshmen and sophomores) enrolled.

MATRIC UPPER:

Number of matriculated upper division students (juniors and seniors) enrolled.

MATRIC POST BACC:

Number of matriculated unclassified graduate, 2nd baccalaureates, and credential students. For purposes of FTES, these enrollments are calculated: (enrollment x course units) / 15.

MATRIC GRAD:

Effective Summer 2006, the number of matriculated classified, conditionally classified graduate and doctoral students only. For purposes of FTES calculation, these enrollments are multiplied by course units then divided by 12. Prior to Summer 2006, this number included matriculated classified, conditionally classified graduate and doctoral students, unclassified graduate, 2nd baccalaureates and credential students.

If "Include Resident/Non-Resident Data" WAS selected, the following columns will be displayed:

MATRIC UNDERGRADUATE STUDENTS:

These columns display the enrollments of matriculated undergraduate students categorized by resident, non-resident and total. These numbers do not include students who are waitlisted or Open University students.

MATRIC GRADUATE STUDENTS:

These columns display the enrollments of matriculated graduate, unclassified graduate, second baccalaureate and credential students categorized by resident, non-resident and total. These numbers do not include students who are waitlisted or Open University students.

TOTAL MATRIC ENR (Total Matriculated Enrollment):

These columns display the enrollments of matriculated students categorized by resident, non-resident and total. These numbers do not include students who are waitlisted or Open University students.

• RES: Number of matriculated students enrolled who paid California resident fees.
• NON RES: Number of matriculated students enrolled who paid non-resident tuition fees.
• TOTAL: Number of resident and non-resident matriculated students enrolled.

SEATS AVAIL:

Number of seats available (projected enrollment minus sum of matriculated and open university enrollments).

If "Include Resident/Non-Resident Data" WAS NOT selected, the following column will be displayed containing the results of the following calculation:

TOTAL FTES (Full Time Equivalent Students):

Effective Summer 2006, this figure is the sum of ((MATRIC LOWER, UPPER and POST BACC enrollments x course units) / 15) and ((MATRIC GRAD enrollments x course units) / 12). For example, a three unit class with 30 matriculated upper division enrollments and 15 matriculated graduate enrollments would yield 9.75 FTES ((30 x 3) / 15 = 6) + ((15 x 3) / 12 = 3.75). These numbers do not include students who are waitlisted in the section or Open University students.
Prior to Summer 2006, this figure was calculated by multiplying the TOTAL number of students (with no regard to student level) enrolled multiplied by the course units and dividing by fifteen. For example, a three unit class with thirty-five enrollments would yield ((35 x 3) / 15 = 7) FTES.

If "Include Resident/Non-Resident Data" WAS selected, the following column will be displayed containing the results of the following calculation:

TOTAL FTES (Full Time Equivalent Students):

These columns display the FTES of matriculated students categorized by resident, non-resident and total. Effective Summer 2006, these figures are the sum of matriculated undergraduate, unclassified graduate, second baccalaureate, and credential students ((enrollments x course units) / 15) and matriculated classified and unclassified graduate and doctoral students ((enrollments x course units) / 12). For example, a three unit class with 30 matriculated enrollments and 15 matriculated classified graduate enrollments would yield 9.75 FTES ((30 x 3) / 15 = 6) + ((15 x 3) / 12 = 3.75). These numbers do not include students who are waitlisted in the section or Open University students.

ACTUAL WAIT:

The number of matriculated students on the wait list.

OPEN UNIV REM DEM (Open University Remaining Demand):

The number of Open University students who initially were not able to enroll in this section due to the class being full at that time or cancelled, WHO ARE STILL NOT ABLE TO ENROLL IN ANY SECTION OF THE SAME COURSE.

TOTAL ENROLL (Total Enrollment):

Total number of matriculated and open university students enrolled.

PROJECTED FTES:

The number of FTES which would be yielded if the projected enrollment is reached based on the calculations (For courses numbered less than 700 this calculation is projected enrollment x course units / 15; for courses numbered 700 and above, the calculation is projected enrollment x course units / 12.) Actual enrollments may yield different results based on student level.