How to Use the Calendar
To search the calendar, click on "Search" in the left-hand navigation bar. Enter a key word to search one or more calendars by the type of event you are seeking or by the date or dates of the event. Specify start and end dates to narrow or broaden your search. You must provide specific wording when searching the Web calendar. If you are looking for a film, for example, you must type in "film," not "films" or "movies." Search by other key words, such as "music," "lecture," "civil discourse," or "deadline."
You may also search multiple calendars at once. On a PC, to search all calendars, highlight the calendar at the top of the search list, hold down the Shift key, scroll down and click on the last calendar. If you wish to de-select one or more of the calendars, hold down the Control key and click the calendars you wish to remove.
On a Mac, highlight the calendar at the top, hold down the Shift key, and scroll to the end of the calendar list and click on the last calendar. If you want to de-select one or more of the calendars, hold down the apple key and click on the item.
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Submit an Event
The Web Calendar lists San Francisco State University events of general and specific interest to the campus community and the public. All San Francisco State University departments, units, and recognized student groups are welcome to submit calendar listings for their events. See Calendar Policies for more information.
Event entries should be submitted at least five business days prior to the event, or earlier if possible.
Use the "Submit an Event" link at left to submit your event to the Web calendar.
Student clubs and organizations must select "Student Organizations" when choosing a calendar for their event. The LEAD (Leadership, Engagement, Action, Development) will review all submissions from student organizations before posting. All other submissions are reviewed by the Calendar Editor or by a designated Calendar Administrator before posting.
Filling out a request form does not guarantee that the event will be listed. The decision about posting an event to the calendar will be made within two business days. If information is missing or the event is not appropriate for the calendar (see Calendar Policies), you will be notified by e-mail.
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Calendar Policies
The University Calendar is an interactive Web-based program that enables the campus community to post, view and search for events at SF State. The Calendar provides University departments and student organizations with a simple, centralized means to announce and describe their events to the University community and the public.
Criteria for Adding an Event
To add a listing to the Calendar, the following criteria must be met:
- The event must be sponsored by an official campus department
or unit or a recognized (registered) student group authorized by the LEAD (Leadership, Engagement, Action, Development).
- The event must be scheduled in an authorized University facility
in accordance with San Francisco State University campus regulations, University
policies and established procedures.* Student groups should consult "Using University Facilities," published by the LEAD (Leadership, Engagement, Action, Development). Faculty,
staff, and administrators should consult "Guide to Facilities Use," published by the Office of Special Events and Projects. All event planners are
responsible for knowing and adhering to University regulations concerning
event insurance, security guidelines, and liability issues. Consult the Office of Safety and Risk Management or the LEAD (Leadership, Engagement, Action, Development) for information.
Certain off-campus events may also be posted if sponsored by an SF State department or program. These may include arts and entertainment events sponsored by the College of Creative Arts, events for prospective students, and other events that further the mission of the University. Posting of such events is at the discretion of the Calendar Editor or designated Calendar Administrator.
- Each event submission must include an event title, campus sponsor,
date, time, location, and cost, if applicable, as well as a contact name,
phone number, and e-mail address.
- Event planners must use the Calendar's "Submit Event" Web form when submitting events to the calendar. Student clubs and organizations submit their events to the "Student Organizations" calendar. The LEAD (Leadership, Engagement, Action, Development) will review all submissions from student organizations before posting. All other submissions are reviewed by the Calendar Editor in the Office of University Communications or by a designated Calendar Administrator before posting.
Abusing the Intent of the Calendar
Student groups submitting event information must adhere to the guidelines set forth by the LEAD (Leadership, Engagement, Action, Development). Any person or group who abuses the intent of the Events Calendar will be prevented from having their event listed and could be subject to disciplinary action under the Student Code of Conduct or other campus policies.
The Calendar Editor reserves the right to delete and/or edit event listings if they do not meet the above mentioned criteria, violate local, state or federal law, or San Francisco State University Policies and Procedures.
Disclaimer
The University makes every attempt to assure the accuracy of the information in the Calendar. Events that are changed, postponed or cancelled at the last minute may not be reflected in the Calendar. If there are any errors, please accept our apologies.
* Although the Events Calendar will be a useful resource for event planners, it is not part of an official scheduling system. Posting an event location on this calendar will not reserve that location for your event -- scheduling events must be done through established University procedures.
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Calendar Administrators
The following calendars have designated Calendar Administrators, who are responsible for maintaining them:
| Events | Department |
|---|---|
| Arts and Culture (Creative Arts events only) | College of Creative Arts |
| Athletics | Athletics Department |
| Faculty and Staff | Center for Enhancement of Teaching |
| Prospective Students/Parents | Student Outreach Services |
| Student Organizations | LEAD (Leadership, Engagement, Action, Development) |
| Testing and Examinations | Testing Office |
All other calendars are currently maintained by University Communications or the Division of Information Technology.
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Calendar Style
In submitting events to the Calendar, please follow these simple guidelines to ensure consistency of style throughout the site:
Event Titles
Use initial caps and lower case throughout. Use quote marks around lectures, exhibits, symposiums, films, plays, etc., or anything with a formal title. Use a one- or two-word descriptor for your event, when appropriate:
- Lecture: "Building Bridges to Tomorrow"
- Symposium: "Challenge for Change"
- Recital: William Corbett-Jones, Piano
- Exhibit: "Biraciality: A Prism for Consciousness"
- Poetry Reading: William Carlos Williams
- Film: "The Bourne Identity"
- Theatre: "Oklahoma"
- Meeting: Student Center Governing Board
- Holiday Fair
Time
If your event starts at the top of the hour, don't include zeroes to designate the minutes, e.g., use 4 p.m., (not 4:00). Use lower case for a.m. and p.m.
Location
Use the room number (capitalized) first, followed by the building. Lower case the word "building," Remember that you only have 35 characters in which to give the location. If you need more room, leave this line blank and provide the location in the "Description" box.
- Room 537, Humanities building (29 characters)
- Jack Adams Hall, Student Center (31 characters)
- McKenna Theatre, Creative Arts bldg (35 characters)
- Fine Arts Gallery, Fine Arts building (35 characters)
Sponsor(s)
Remember that you only have 35 characters for the sponsor box. If you have multiple sponsors, leave this line blank and provide the information in the "Description" box.
- Theatre Arts and Jewish Studies
- A.S. Performing Arts and Culture
- Poetry Center/Amer. Poetry Archives (35 characters)
Cost
Use this box if your event costs money to attend. If you need more space than 35 characters to describe how and where to get tickets, use the "Description" box. If you wish to emphasize that your event is a free event, type "Free" in the box, but it's not necessary to fill in this space if your event is free.
$6 General; $5 Students, Seniors (32 characters)
Event Contact
Use a person's name, if possible; otherwise, use the department or organization's name as the event contact.
Web site
Only use this if there is a Web site that has been specifically created for the event or if the site has more information about the event than you can include in the listing. Include the http:// in the Web address. If the Web site address is too long to fit in the box (35 character limit), put it in the "Description" box.
E-mail contact
Include the full e-mail address, even if it is an SF State address.
Phone Number contact
Include the area code for every listing, using parentheses around it:
(415) 338-1000
Description/Details
Try to keep the information in this box to no more than two or three sentences.
If you have further questions about the Calendar style, contact the Calendar Editor
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Questions
If you have questions about using the calendar, email the Calendar Editor, or call University Communications, (415) 338-1665.
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