General Interest Calendar
The General Interest Calendar shows SFSU events of general interest to the public and campus community. This calendar is displayed each time you visit the Calendar Web site. These calendar categories include:

• Academic Calendar
• Arts and Culture
• Athletics
• Lectures, Programs, Speakers, Symposiums

Calendar Drop-Down Menu
You may use the Calendar drop-down menu to view a single specific calendar, or to view all calendars at once. These special interest calendars list events for particular purposes or populations. The calendars are:

• All Calendars
• Academic Calendar
• Alumni Events
• Arts and Culture
• Athletics
• Faculty/Staff Programs, Dates, Deadlines
• Lectures, Programs, Speakers, Symposiums
• Prospective Students/Parents;
• Student Services
• Student Organizations
• Tests/Examinations

Exhibits
Use the Exhibits button to view University-sponsored exhibits that are on display longer than one day. The opening day of an exhibit and any special programs associated with it will be listed in the General Interest Calendar.

Timeframe choices
Your options include viewing events by the current month, year, two-week period, week, or day, or by another year, month, week, or day through the year 2005.

Calendar View vs. List View
You can view the calendar in a traditional Calendar format (information is displayed in familiar seven-day-a-week calendar boxes), or in a List format (events are displayed as text, chronically, as they occur). If you are in the Calendar format, you can click on the List format to switch, and vice versa.

To search the calendar, click on the "Search" icon at the top of the page. Enter a key word to search one or more calendars by the type of event you are seeking or by the date or dates of the event. Specify start and end dates to narrow or broaden your search. You must provide specific wording when searching the Web calendar. If you are looking for a film, for example, you must type in "film," not "films" or "movies." Search by other key words, such as "music," "lecture," "civil discourse," "deadline."

You may also search multiple calendars at once. On a PC, to search all calendars, highlight the calendar at the top of the search list, hold down the Shift key, scroll down and click on the last calendar. If you wish to de-select one or more of the calendars, hold down the Control key and click the calendars you wish to remove.

On a Mac, highlight the calendar at the top, hold down the Shift key, and scroll to the end of the calendar list and click on the last calendar. If you want to de-select one or more of the calendars, hold down the apple key and click on the item.

The Web Calendar lists San Francisco State University events of general and specific interest to the campus community and the public. All San Francisco State University departments, units, and recognized student groups are welcome to submit calendar listings for their events. See Calendar Policies for more information.

Event entries should be submitted at least five business days prior to the event, or earlier if possible.

Use the "Submit an Event" button to submit your event to the Web calendar.

Student clubs and organizations must select "Student Organizations" when choosing a calendar for their event. The Office of Student Programs and Leadership Development will review all submissions from student organizations before posting. All other submissions are reviewed by the Calendar Editor or by a designated Calendar Administrator before posting.

Filling out a request form does not guarantee that the event will be listed. The decision about posting an event to the calendar will be made within two business days. If information is missing or the event is not appropriate for the calendar (see Calendar Policies), you will be notified by e-mail.

The SFSU Events Calendar is an interactive Web-based program that enables the campus community to post, view and search for events at San Francisco State University. The Calendar provides University departments and student organizations with a simple, centralized means to announce and describe their events to the University community and the public.

Criteria for Adding an Event

To add a listing to the Events Calendar, the following criteria must be met:

1. The event must be sponsored by an official campus department or unit or a recognized (registered) student group authorized by the Office of Student Programs/Leadership Development.
   
   
2. The event must be scheduled in an authorized University facility in accordance with San Francisco State University campus regulations, University policies and established procedures.* Student groups should consult "Using University Facilities," published by the Office of Student Programs/Leadership Development. Faculty, staff, and administrators should consult "Guide to Facilities Use," published by the Office of Special Events and Projects. All event planners are responsible for knowing and adhering to University regulations concerning event insurance, security guidelines, and liability issues. Consult the Office of Safety and Risk Management or the Office of Student Programs/Leadership Development for information.
   
   Certain off-campus events may also be posted if sponsored by an SFSU department or program. These may include arts and entertainment events sponsored by the College of Creative Arts, events for prospective students, and other events that further the mission of the University. Posting of such events is at the discretion of the Calendar Editor or designated Calendar Administrator.
   
   
3. Each event submission must include an event title, campus sponsor, date, time, location, and cost, if applicable, as well as a contact name, phone number, and e-mail address.
   
   
4. Event planners must use the Calendar's "Submit Event" Web form when submitting events to the calendar. Student clubs and organizations submit their events to the "Student Organizations" calendar. The Office of Student Programs /Leadership Development will review all submissions from student organizations before posting. All other submissions are reviewed by the Calendar Editor in the Office of Public Affairs or by a designated Calendar Administrator before posting.

Abusing the Intent of the Calendar

Student groups submitting event information must adhere to the guidelines set forth by the Office of Student Programs/Leadership Development. Any person or group who abuses the intent of the Events Calendar will be prevented from having their event listed and could be subject to disciplinary action under the Student Code of Conduct or other campus policies.

The Calendar Editor reserves the right to delete and/or edit event listings if they do not meet the above mentioned criteria, violate local, state or federal law, or San Francisco State University Policies and Procedures.

Disclaimer

The University makes every attempt to assure the accuracy of the information in the Events Calendar. Events that are changed, postponed or cancelled at the last minute may not be reflected in the Calendar. If there are any errors, please accept our apologies.

* Although the Events Calendar will be a useful resource for event planners, it is not part of an official scheduling system. Posting an event location on this calendar will not reserve that location for your event. Scheduling events must still be done through established University procedures.

The following calendars have designated Calendar Administrators, who are responsible for maintaining them.:

Arts and Culture (Creative Arts events only)	College of Creative Arts
Athletics	Athletics Department
Faculty and Staff	Center for Enhancement of Teaching
Prospective Students/Parents	Student Outreach Services
Student Organizations	Office of Student Programs and Leadership Development
Testing and Examinations	Testing Office

All other calendars are currently maintained by the offices of Public Affairs or Publications or by the Division of Information Technology.

In submitting events to the Calendar, please follow these simple guidelines to ensure consistency of style throughout the site:

Event Titles

Use initial caps and lower case throughout. Use quote marks around lectures, exhibits, symposiums, films, plays, etc., or anything with a formal title. Use a one- or two-word descriptor for your event, when appropriate:

Lecture: "Building Bridges to Tomorrow"
Symposium: "Challenge for Change"
Recital: William Corbett-Jones, Piano
Exhibit: "Biraciality: A Prism for Consciousness"
Poetry Reading: William Carlos Williams
Film: "The Bourne Identity"
Theatre: "Oklahoma"
Meeting: Student Center Governing Board
Holiday Fair

Time
If your event starts at the top of the hour, don't include the minutes, e.g., 4 p.m., (not 4:00). Use lower case for a.m. and p.m.

Location
Use the room number (capitalized) first, followed by the building. Lower case the word "building," Remember that you only have 35 characters in which to give the location. If you need more room, leave this line blank and provide the location in the "Description" box.

Room 537, Humanities building (29 characters)
Jack Adams Hall, Student Center (31 characters)
McKenna Theatre, Creative Arts bldg (35 characters)
Fine Arts Gallery, Fine Arts building (35 characters)

Sponsor(s)
Remember that you only have 35 characters for the sponsors box. If you have multiple sponsors, leave this line blank and provide the information in the "Description" box.

Theatre Arts and Jewish Studies
A.S. Performing Arts and Culture
Poetry Center/Amer. Poetry Archives (35 characters)

Cost
Use this box if your event costs money to attend. If you need more space than 35 characters to describe how and where to get tickets, use the "Description" box. If you wish to emphasize that your event is a free event, type "Free" in the box, but it's not necessary to fill in this space if your event is free. $6 General; $5 Students, Seniors (32 characters)

Event Contact
Use a person's name, if possible; otherwise, use the department or organization's name as the event contact.

Web site
Only use this if there is a Web site that has been specifically created for the event or if the site has more information about the event than you can include in the listing. Include the http:// in the Web address. If the Web site address is too long to fit in the box (35 character limit), put it in the "Description" box.

E-mail contact
Include the full e-mail address, even if it is an SFSU address.
jckwade@sfsu.edu

Phone Number contact
Include the area code for every listing, using parentheses around it:
(415) 338-1000

Description/Details
Try to keep the information in this box to no more than two or three sentences.

If you have questions further questions about the Calendar style, contact the Calendar Editor

If you wish to print one or more pages of the Web Calendar, use the "Printable Calendar" button at the top of the page. That will give you a printer-friendly page.

If you have questions about using the calendar, email the Calendar Editor, or call Public Affairs, (415) 338-1665.

1600 Holloway Avenue, San Francisco, CA 94132 (415) 338-1111
Last modified February 11, 2008 by the Web Team