Appeals Process  {SF State Bulletin 2013 - 2014}

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Appeals Process

Undergraduate Student Requests for
Exceptions to Academic Policies

Graduate appeals process listing appear below.

 

Exceptions to Undergraduate Academic Policies: Several of the more frequently requested exceptions to undergraduate academic policies are outlined below. The exemptions chart summarizes the nature of the appeal and each of the levels in the appeal process. Students should direct questions about any of the appeals listed in the chart to the office listed under the first level in the appeal process. Many appeals will be resolved at the first level. Questions about appeals not listed in the chart should be directed to the Dean of Undergraduate Studies, ADM 447.

 

Nature of Appeal

Undergraduate Admission and Readmission

EPT/Literacy

  • EPT Exemptions
  • EPT Exemptions-Students with Disabilities
  • Challenge Exams (114/214/JEPET)

ELM Exemptions

  • ELM Exemptions-Students with Disabilities

Evaluation of Transfer Credit

  • General Education
  • Major Course

Student Fee Problems

Retroactive Degree

  • Within One Year
  • More than One Year

Residency

Late Registration

Graduation Denial

Grade Appeals

Academic Load: Excess Units

  • 20 - 24 units (Students with Majors)
  • 20+ units (Undeclared Students)
  • 25+ units

Academic Disqualification

  • Students with Majors
  • Undeclared Students
  • Undeclared EOP Students

All University Undergraduate Graduation Requirements

General Education Requirements

Course Waiting List Objections

Course Prerequisite Problems

Major Requirements

  • Acceptance of Course Work

 

Undergraduate Admission and Readmission

Level Office
First Admission Counselor
Second Asst./Associate Director
Third Director, Admissions

 

EPT/Literacy

EPT Exemptions

Level Office
First Testing Center

EPT Exemptions-Students with Disabilities

Level Office
First Director, Disability Programs and Resource Center

Challenge Exams (114/214/JEPET)

Level Office
First English Composition Office
Second Dean, Undergraduate Studies
Third Board of Appeals and Review

 

Undergraduate ELM Exemptions

Level Office
First Testing Center

ELM Exemptions-Students with Disabilities

Level Office
First Director, Disability Programs and Resource Center

 

Undergraduate Evaluation of Transfer Credit

General Education

Level Office
First Supervisor, Evaluations
Second Director, Advising Center
Third Dean, Undergraduate Studies

Major Course

Level Office
First Department Advisor
Second Department Chair

 

Undergraduate Student Fee Problems

Level Office
First Registration Appeals Committee Designee
Second Registration Appeals Committee
Third VP, Business and Finance

 

Undergraduate Retroactive Degree

Within One Year

Level Office
First Admissions Counselor Supervisor
Second Dean, Undergraduate Studies
Third Board of Appeals and Review

More than One Year

Level Office
First Registrar
Second Dean, Undergraduate Studies
Third Board of Appeals and Review

 

Undergraduate Residency

Level Office
First Admissions Specialist
Second Residency Specialist
Third General Counsel, Chancellor's Office

 

Undergraduate Late Registration

Level Office
First Registrar
Second Registration Appeals Committee
Third Director, Enrollment Services

 

Undergraduate Graduation Denial

Level Office
First Admissions Counselor
Second Follow route appropriate to specific cause of denial

 

Undergraduate Grade Appeals

Level Office
First Instructor
Second Department Chair
Third College Dean

 

Undergraduate Academic Load: Excess Units

20 - 24 units (Students with Majors)

Level Office
First Major Advisor
Second College Dean

20+ units (Undeclared Students)

Level Office
First Advisor, Advising Center
Second Director, Advising Center
Third Dean, Undergraduate Studies

25+ units

Level Office
First Major Advisor
Second College Dean
Third Dean, Undergraduate Studies

 

Undergraduate Academic Disqualification

Students with Majors

Level Office
First Department Chair
Second Dean, Undergraduate Studies
Third Reinstatement Committee

Undeclared Students

Level Office
First Advisor, Advising Center
Second Dean, Undergraduate Studies
Third Reinstatement Committee

Undeclared EOP Students

Level Office
First Advisor, EOP
Second Dean, Undergraduate Studies
Third Reinstatement Committee

 

All University Undergraduate Graduation Requirements

Level Office
First Consult with Advising Center advisor for appropriate referral

 

General Education Requirements

Level Office
First GE Advising Coordinator (GEAC)
Second Dean, Undergraduate Studies

 

Undergraduate Course Waiting List Objections

Level Office
First Instructor
Second Department Chair
Third College Dean

 

Undergraduate Course Prerequisite Problems

Level Office
First Instructor
Second Department Chair
Third College Dean

 

Undergraduate Major Requirements

Acceptance of Course Work

Level Office
First Major Advisor
Second Department Chair
Third College Dean

 


 

Graduate Student Requests for
Exceptions to Academic Policies

 

Exceptions to Academic Policies: Listed below are some of the more common graduate student requests for exceptions to academic policies of the university. The chart indicates with whom each type of request is initiated, as well as any subsequent levels in the process that may be either optional or required. Any questions regarding the procedures for the appeals listed, or about any appeals that may not be listed, should be directed to the Division of Graduate Studies in ADM 254.

 

Nature of Appeal

Late Application for Admission

Waiver of 3.0 Admission Requirement

  • Master’s Degree and Credential Objective Students

Reinstatement

  • Unclassified Students
  • Classified and Credential Objective Students

Late or Retroactive Add of Culminating Experience Classes (i.e., 890, 892, 893, 894, 895, 898)

Late Application for Award of Degree

Extension of Time to Make-up Incomplete Grade

Retroactive Change of Incomplete Already Reverted to “F” Grade

Term Unit Overloads

Leave of Absence Request for Classified Students

Appeal of an Assigned Grade

Retroactive Granting of Post-Baccalaureate Status for Course Work Taken While in Undergraduate Standing

Advancement to Candidacy (ATC) Appeals Including:

  • Course Substitutions
  • Waiver of 12-Unit Pre-Program Limitation Requirement
  • Exceed 30% CR/NC Grading
  • Acceptance of Transfer Units
  • Waiver of 7 Year Requirement to Complete Degree or Certificate
  • Election of Bulletin Requirements to be Followed
  • Most Other ATC Requirements

Late Registration and Fee Payment

Baccalaureate Degree Equivalency

Student Fees

Appeal of Residency Status

Course Challenges

Assessment of Course Prerequisites

Acceptance of Any Course in ATC Program Requirements

Course Waiting List Appeals

Retroactive Award of Degree

  • Within One Year
  • More than One Year

Withdrawal from Courses

  • Retroactive Course Withdrawal
  • Retroactive Semester Withdrawal

 

Graduate Late Application for Admission

Level Office
First Recommendation of Graduate Coordinator or Program Chair
Second Director of Graduate Admissions and Student Services
Third Dean, Division of Graduate Studies

 

Graduate Waiver of 3.0 Admission Requirement

Master's Degree and Credential Objective Students

Level Office
First Recommendation of Graduate Advisor or Program Chair
Second Dean, Division of Graduate Studies

 

Graduate Reinstatement

Unclassified Students

Level Office
First Director of Graduate Admissions and Student Services
Second Dean, Division of Graduate Studies

Classified and Credential Objective Students

Level Office
First Recommendation of Graduate Advisor or Program Chair
Second College Graduate Coordinator/Dean
Third Dean, Division of Graduate Studies

 

Graduate Late or Retroactive Add of Culminating Experience Classes (i.e. 893, 894, 895, 898)

Level Office
First Recommendation of Graduate Advisor or Program Chair
Second Dean, Division of Graduate Studies

 

Graduate Late Application for Award of Degree

Level Office
First Coordinator, Graduate Continuing Student Services
Second Dean, Division of Graduate Studies

 

Graduate Extension of Time to Make-up Incomplete Grade

Level Office
First Recommendation of Instructor or Chair of Program Offering Course

 

Graduate Retroactive Change of Incomplete Already Reverted to “F” Grade

Level Office
First Recommendation of Instructor
Second Department Chair

 

Graduate Term Unit Overloads

Level Office
First Recommendation of Graduate Advisor
Second Dean, Division of Graduate Studies

 

Graduate Leave of Absence Request for Classified Students

Level Office
First Recommendation of Graduate Advisor or Program Chair
Second Dean, Division of Graduate Studies

 

Graduate Appeal of an Assigned Grade

Contact college dean's office for policy and procedures for that college

 

Retroactive Granting of Post-Baccalaureate Status for Course Work Taken While in Undergraduate Standing

Level Office
First Recommendation of Graduate Advisor or Program Chair
Second Dean, Division of Graduate Studies
Third Registrar

 

Advancement to Candidacy (ATC) Appeals Including:

Course Substitutions

Level Office
First Recommendation of Graduate Advisor, College Graduate Coordinator, or Department Chair
Second Dean, Division of Graduate Studies

Waiver of 12 Unit Pre-Program Limitation Requirement

Level Office
First Recommendation of Graduate Advisor or Program Chair
Second Dean, Division of Graduate Studies

Exceed 30% CR/NC Grading

Level Office
First Recommendation of Graduate Advisor or Program Chair
Second Dean, Division of Graduate Studies

Acceptance of Transfer Units

Level Office
First Recommendation of Graduate Advisor and Graduate Coordinator
Second Dean, Division of Graduate Studies

Waiver of 7 Year Requirement to Complete Degree or Certificate

Level Office
First Recommendation of Graduate Advisor or Program Chair
Second Dean, Division of Graduate Studies

Election of Bulletin Requirements to be Followed

Level Office
First Coordinator, Graduate Continuing Student Services
Second Dean, Division of Graduate Studies

Most Other Advancement to Candidacy Requirements

Level Office
First Coordinator, Graduate Continuing Student Services
Second Dean, Division of Graduate Studies

 

Graduate Late Registration and Fee Payment

Level Office
First Registrar
Second Director, Enrollment Services
Third Registration Appeals Committee

 

Baccalaureate Degree Equivalency

Level Office
First Dean, Division of Graduate Studies
Second University Baccalaureate Equivalency Committee (Materials filed with Enrollment Services)

 

Graduate Student Fees

Level Office
First Registration Appeals Committee Designee
Second Registration Appeals Committee
Third Vice President, Administration and Finance

 

Graduate Appeal of Residency Status

Level Office
First Coordinator, Graduate Student Services
Second General Counsel, Chancellor's Office

 

Graduate Course Challenges

Level Office
First Program Chair
Second College Dean/Associate Dean

 

Graduate Assessment of Course Prerequisites

Level Office
First Instructor of Course
Second Program Chair
Third College Dean/Associate Dean

 

Acceptance of Any Course in ATC Program Requirements

Level Office
First Graduate Advisor or Coordinator of Graduate Program
Second Program Chair
Third College Graduate Coordinator
Fourth Reviewed by Dean, Division of Graduate Studies

 

Graduate Course Waiting List Appeals

Level Office
First Instructor of Course
Second Program Chair
Third College Dean/Associate Dean

 

Graduate Retroactive Award of Degree

Within One Year

Level Office
First Coordinator, Graduate Student Services
Second Dean, Division of Graduate Studies

More than One Year

Level Office
First Coordinator, Graduate Student Services
Second Dean, Division of Graduate Studies

 

Graduate Withdrawal from Courses

Retroactive Course Withdrawal

Level Office
First Instructor
Second Program Chair
Third College Dean
Fourth Board of Appeals and Review

Retroactive Semester Withdrawal

Level Office
First Registrar
Second Board of Appeals and Review

 

 

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